RFP 26017; Task Order Based Architectural and Engineering Services

Frederick County Public Schools is soliciting proposals under RFP 26017 to establish task-order based contracts for architectural and engineering services. The scope of work includes facility requirements and utilization studies, feasibility studies for new or renovated projects, compliance audits, facility assessments, and design services for minor construction and repairs. Additionally, the selected firms will provide sustainable design services, such as LEED or Energy Star certifications, and support the district through bidding, negotiation, and construction administration. The contract period runs from January 1, 2027, to December 31, 2027, with three optional one-year renewals. Proposals are due by October 16, 2026, and will be evaluated by a committee based on the most advantageous combination of price and technical factors. The selection process involves a preliminary evaluation, followed by cost reviews and potential oral presentations for the highest-rated offerors. Awarded contractors must provide a binding fee schedule of fixed hourly rates, though individual hourly rate purchase orders are capped at 1 million dollars. Key requirements include compliance with Virginia law, adherence to OSHA and VOSHA safety standards, and strict confidentiality regarding student information. Payment is generally issued 45 days after invoice, with a preference for procurement card payments.