RFP 27-0373 Personal Property Collection & Valuation Services

The City of Medford, Massachusetts, through its Board of Assessors, is soliciting sealed proposals from qualified vendors to provide comprehensive listing, coding, and valuation updating services for all personal property within the city for Fiscal Years 2028, 2029, and 2030. This three-year contract aims to ensure accurate and up-to-date assessments of personal property to support property tax administration and revenue generation. Proposals must be submitted by the deadline of August 20, 2026, and are to be routed through the official procurement portal under solicitation number BD-26-1154-PUCH1-PUCH1-131968. The work will be performed locally in Medford, with all services required to comply with state and municipal standards for valuation accuracy and data integrity. The procurement is managed by the Massachusetts Purchasing Division, with Kellie Cavanaugh designated as the primary point of contact for inquiries. This solicitation is open to all qualified companies without specific set-aside restrictions, and responses must demonstrate technical competence, relevant experience in property assessment services, and the ability to deliver reliable data over the full three-year term. Contractors will be expected to maintain confidentiality, adhere to strict reporting protocols, and integrate seamlessly with the city’s existing assessment systems. The goal is to secure a vendor capable of efficiently handling the volume and complexity of personal property data across diverse business and owner categories while ensuring compliance with all applicable legal and fiscal requirements.