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RFP 27-11 The Village Mechanical Systems Improvements

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montclair-state-university-1254463State & Local

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

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Montclair State University is soliciting proposals under RFP 27-11 for mechanical systems improvements across four residence buildings at The Village. The project is a single prime general construction contract focused on replacing cast-iron boilers with high-efficiency condensing boilers, installing new variable frequency drives (VFDs) for air handling unit supply fans and bathroom exhaust fans, and optimizing existing VFDs for dual temperature pumps. All work must be completed within 208 calendar days, with a requirement that the vendor be classified in trade C032 - HVAC with a minimum aggregate rating of 5 million dollars. Proposals must be submitted via the Workday Strategic Sourcing portal by October 08, 2026, at 2:00 p.m. Evaluation is based on a 100-point scale covering project experience, key personnel, New Jersey or higher education experience, subcontractor experience, construction scheduling, and the schedule of values. The contract requires a 10 percent bid bond and a performance bond equal to 100 percent of the total contract price. Key financial components include a 40,000 dollar allowance for secondary pump DP sensors and a 550,000 dollar allowance for the Automated Logic WebCTRL BMS retrofit. The project adheres to the New Jersey Prevailing Wage Act and requires a good faith effort to include Small Business Enterprises and Disabled Veteran-Owned Businesses.

General Info

Montclair State University seeks HVAC contractors for residence building mechanical systems improvements.

Agency

New Jersey → Montclair State UniversityView Agency

NAICS

238220 - Plumbing, Heating, and Air-Conditioning ContractorsView NAICS

Place of Performance

Not specified

Set-Aside

NONE

Documents

(5)

RFP 27-11 The Village Mechanical Systems Improvements

PDF•rfp

RFP 27-11 Village Mechanical Systems - Bid Drawings

PDF•specifications

event-1254463-attachments.zip

ZIP

RFP 27-11 Village Mechanical Systems - Technical Specifications

PDF•specifications

RFP 27-11 Village Mechanical Systems - General Conditions

PDF•specifications

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Timeline

PhaseSolicitation
Posted

Solicitation

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Organization & Contact Information

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AgencyNew Jersey → Montclair State University
Contacts1 person available
OfficeN/A
Organization / Agency
New Jersey → Montclair State University
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Office AddressN/A
Contacts
contact@example.gov

Full Description

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RFP 27-11 The Village Mechanical Systems Improvements The Assistant Vice President of Procurement Services at Montclair State University will receive bids for Request for Proposal 27-11 Village Mechanical Systems no later than October 08, 2026 at 2:00 p.m. Scope of Work: The project consists of the replacement of cast-iron boilers at The Village with high efficiency condensing boilers, implementation of new VFDs at the air handling unit supply fans, implementation of new VFDs and high efficiency motors at the bathroom exhaust fans, and optimizing of existing VFDs at the dual temperature pumps. Bid Proposal Information: In order to submit a responsive proposal for the aforementioned project, Bidder must have an account with Montclair State University’s electronic bidding platform, Workday Strategic Sourcing (WSS). Bidder must submit its Proposal, complete all forms, input questions or inquiries, and fulfill all other applicable bidding requirements within the WSS portal. For any non-registered potential Bidder, the University welcomes your interest, and invites you to create a free account at the following link: WSS Bid Portal Home Page. Bid Opening Meeting: Please be advised that following the Submission Due Date and Time deadline, all Bidder Proposals will be publicly opened and read aloud virtually through the Zoom platform. The Zoom link for the Bid Opening Meeting is: https://montclair.zoom.us/j/95539125882?pwd=96vYj3LrWRFVlbk6X79olqPVAgwAec.1 Password: 2711. Statewide Legal Notices Listing: In accordance with S4654/A5878, signed into law in July 2025, the New Jersey Department of State is required to maintain a centralized, publicly accessible directory of legal notice hyperlinks submitted by public entities across the State. The Statewide directory for Montclair State University may be found on the official Department of the State Legal Notices Listings site. If you are experiencing technical difficulties while using WSS, including login or QR code problems, please contact the University’s Workday Customer Care team: Email: WCCSupport@montclair.edu Phone: 973-655-5000 If assistance is required navigating WSS, please contact the Procurement Services Buyer below for assistance: Jessica Moore moorebernatj@montclair.edu 973-655-6793 The University acknowledges and appreciates the time and resources dedicated to the RFP process, and encourages submissions from qualified and responsible Bidders to fulfill all project requirements.

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