This Solicitation opportunity from Virginia was posted on December 5, 2025. The submission period has ended. Browse the details below for market research, or find similar active opportunities.
RFP 30FY26 - Health Care Services
Closed
L130ARLINGTSCH:104929State & LocalSubmission Closed
Contract Overview
Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.
General Info
Place of Performance
VA, USASet-Aside
NONE
Documents
41PDFHighAI Summary for Addendum No. 1 to RFP 30FY26 for APS Health Care Services: This document is Addendum No. 1 dated October 14, 2025, for Request for Proposal (RFP) 30FY26 issued by Arlington Public Schools Procurement Office. It modifies the original RFP issued on October 8, 2025, for Health Care Services for Arlington Public Schools. The addendum replaces specific pages including the Table of Contents - Attachments, Proposal Requirements, and Appendix G - O. It provides updated instructions and requirements for proposal submission, including detailed proposal data forms, reports, and analysis requirements, as well as trade secrets and proprietary information guidelines. The addendum ensures offerors have the latest information to prepare their proposals accurately.
Addendum No. 1 to RFP 30FY26 for APS Health Care Services
PDF, High priority: read this first4 pages · amendmentXLSXHighAI Summary for Appendix P: APS 2024 Medical & Rx Claims Enrollment: This document is a data appendix containing detailed enrollment and claims data for the 2024 calendar year. It includes monthly subscriber counts across different plan types (PPO-Low, PPO-High, and BlueChoice HMO), total member months, and a detailed breakdown of paid medical and prescription (Rx) claims by product line.
Appendix P: APS 2024 Medical & Rx Claims Enrollment
XLSX, High priority: read this firstspecificationsPDFHighAI Summary for Appendix R: 2026 Employee Dental and Vision Plan Rates: This document provides the 2026 plan year health insurance premiums and contributions for active employees (full-time and part-time) for Delta Dental of Virginia and CareFirst Vision. It details semi-monthly and monthly contribution rates for employees and APS across various coverage tiers, including Employee Only, Employee + Spouse, Employee + Children, and Family.
Appendix R: 2026 Employee Dental and Vision Plan Rates
PDF, High priority: read this firstspecificationsPDFHighAI Summary for Appendix S: Employee FT and PT Medical Plan Rates and Contributions (2026): This document provides the 2026 Plan Year health insurance premiums and contribution rates for active employees (January 1 - December 31, 2026). It details semi-monthly and monthly contributions for employees and APS across three CareFirst plans: High Option (Blue Preferred PPO), Low Option (Blue Preferred PPO), and HMO (BlueChoice HMO), broken down by coverage tier and employment status (Full-Time vs. Part-Time).
Appendix S: Employee FT and PT Medical Plan Rates and Contributions (2026)
PDF, High priority: read this firstspecificationsXLSXHighAI Summary for Appendix U - Vision Enrollment & Premium: An appendix containing detailed enrollment metrics and premium payment data for fully insured vision coverage. It includes member months and subscriber months broken down by coverage tier (Family, Parent/Children, Subscriber Only, Subscriber/Spouse) and monthly paid amounts from February 2024 through September 2025.
Appendix U - Vision Enrollment & Premium
XLSX, High priority: read this firstspecificationsXLSXHighAI Summary for APS Medical Claims Repricing & Disruption Analysis Template V2: A medical claims repricing and disruption analysis template for Arlington Public Schools, effective 1/1/27. The document provides a structured data set of medical claims, including provider details, CPT/HCPCS codes, and eligible amounts, intended for offerors to analyze and submit plan design and network pricing.
APS Medical Claims Repricing & Disruption Analysis Template V2
XLSX, High priority: read this firstspecificationsDOCXHighAI Summary for APS RFP Prescription Benefit Management Services: This Request for Proposal (RFP) from Arlington Public Schools (APS) solicits Prescription Benefit Management Services coordinated through USI Insurance Services Pharmacy Consulting, targeting an implementation date of January 1, 2027. The RFP emphasizes establishing a fixed dollar per unit fee schedule for generic drugs. It includes detailed sections covering terms and conditions, respondent information, implementation plans, administrative fees, claim processing, account and member services, pharmacy network management, reimbursement, reporting, formularies, clinical programs, audits, and specialty drug pricing. Respondents must submit complete, firm pricing proposals including subcontractor details and service guarantees. The document serves as a comprehensive solicitation for pharmacy benefit management services.
APS RFP Prescription Benefit Management Services
DOCX, High priority: read this first52 pages · rfpXLSXHighAI Summary for APS RFP Proposal Data Form for Benefits Effective 1/1/27: This document is the Proposal Data Form for Arlington Public Schools' Request for Proposal (RFP) concerning benefits effective January 1, 2027. It includes instructions and reminders for offerors submitting proposals for various benefits and services, including medical plans (self-funded and fully insured), pharmacy, FSA and COBRA administration, vision plans, and Employee Assistance Program (EAP). The form requires detailed information on rates, benefit plan summaries, capability questions, underwriting analysis, fees, and administration questions. The document aims to gather comprehensive proposal data to evaluate and award contracts for employee benefits.
APS RFP Proposal Data Form for Benefits Effective 1/1/27
XLSX, High priority: read this first21 pages · rfpXLSXHighAI Summary for Arlington Public Schools High Cost Members Listing (Jan-Dec 2024): A detailed high-cost member listing for Arlington Public Schools covering the period from January 2024 through December 2024. The document provides a breakdown of medical and pharmacy costs, dominant episode summaries, and member demographics for individuals exceeding a $75,000 threshold.
Arlington Public Schools High Cost Members Listing (Jan-Dec 2024)
XLSX, High priority: read this firstspecificationsXLSXHighAI Summary for Arlington Public Schools Medical Disruption & Repricing Analysis Template V2: A medical disruption and repricing analysis template for Arlington Public Schools, effective 1/1/27. The document provides a structured data set for offerors to analyze provider networks, including NPI numbers, CPT/HCPCS codes, and eligible amounts, to evaluate the impact of changing medical plan designs or networks.
Arlington Public Schools Medical Disruption & Repricing Analysis Template V2
XLSX, High priority: read this firstspecificationsPDFHighAI Summary for RFP 30FY26 Addendum No. 2 - Health Care Services: Addendum No. 2 dated October 30, 2025, for RFP 30FY26 (Health Care Services for Arlington Public Schools). The primary purpose of this amendment is to extend the Proposal Due Date from November 21, 2025, to December 1, 2025, at 1:00 P.M. EST. It includes an updated tentative schedule and requires a signed acknowledgment from offerors.
RFP 30FY26 Addendum No. 2 - Health Care Services
PDF, High priority: read this firstamendmentPDFHighAI Summary for RFP 30FY26 Addendum No. 3 - Health Care Services: Addendum No. 3 dated October 31, 2025, for RFP 30FY26 regarding Health Care Services for Arlington Public Schools. This document modifies the Table of Contents and Appendix G/T and requires offerors to sign and submit the addendum by the proposal due date of December 1, 2025.
RFP 30FY26 Addendum No. 3 - Health Care Services
PDF, High priority: read this firstamendmentPDFHighAI Summary for RFP 30FY26 Addendum No. 4 - Health Care Services for APS: Addendum No. 4 to RFP 30FY26 for Health Care Services for Arlington Public Schools. This document modifies the Table of Contents, Appendices (G through U), Instructions to Offerors regarding Onsite Clinic access, and Proposal Requirements for Reports & Analysis (Vision Definition). The proposal due date is December 1, 2025.
RFP 30FY26 Addendum No. 4 - Health Care Services for APS
PDF, High priority: read this firstamendmentPDFHighAI Summary for RFP 30FY26 Addendum No. 5 - Health Care Services for APS: Addendum No. 5 to RFP 30FY26 for Health Care Services for Arlington Public Schools. This document modifies the Table of Contents and Appendices (specifically Appendix G through V) and requires offeror acknowledgment and signature for submission by the December 1, 2025 deadline.
RFP 30FY26 Addendum No. 5 - Health Care Services for APS
PDF, High priority: read this firstamendmentPDFHighAI Summary for RFP 30FY26 Addendum No. 6 - Health Care Services for Arlington Public Schools: Addendum No. 6 for RFP 30FY26, issued October 8, 2025, regarding Health Care Services for Arlington Public Schools. This document modifies the Table of Contents and Appendices, specifically noting that Appendix V (Medical Claims Repricing and Disruption Analysis) must be accessed via the eVA website. It requires a signed acknowledgment from the offeror.
RFP 30FY26 Addendum No. 6 - Health Care Services for Arlington Public Schools
PDF, High priority: read this firstamendmentPDFHighAI Summary for RFP 30FY26 Addendum No. 7 - Health Care Services: Addendum No. 7 issued on December 1, 2025, for RFP 30FY26 (Health Care Services for Arlington Public Schools). This amendment extends the proposal due date and time from December 1, 2025, at 1:00 P.M. to December 3, 2025, at 3:00 P.M. (EST). It includes an updated tentative schedule and requires offerors to sign and submit the addendum via the specified cloud-based platform.
RFP 30FY26 Addendum No. 7 - Health Care Services
PDF, High priority: read this firstamendmentPDFHighAI Summary for RFP 30FY26 Addendum No. 8 - Health Care Services: Addendum No. 8 dated December 2, 2025, for Arlington Public Schools RFP 30FY26 (Health Care Services). This modification extends the proposal due date and time from December 3, 2025, at 3:00 P.M. to December 11, 2025, at 1:00 P.M. (EST). It includes an updated tentative schedule and requires offerors to sign and submit the addendum via the specified cloud-based platform.
RFP 30FY26 Addendum No. 8 - Health Care Services
PDF, High priority: read this firstamendmentPDFHighAI Summary for RFP 30FY26 Addendum No. 9 - Health Care Services: Addendum No. 9 issued on December 5, 2025, for Arlington Public Schools RFP 30FY26 (Health Care Services). This document provides a Q&A session addressing clinic services, patient eligibility, funding, proposal resubmission processes, and EAP employee counts (8,398). It includes instructions for acknowledging previous addendums and confirms the updated submission link.
RFP 30FY26 Addendum No. 9 - Health Care Services
PDF, High priority: read this firstamendmentPDFHighAI Summary for RFP 30FY26 for Health Care Services for Arlington Public Schools: This document is the Request for Proposal (RFP) 30FY26 issued by Arlington Public Schools for Health Care Services. The RFP was issued on October 8, 2025, with a proposal due date of November 21, 2025, at 1:00 PM EST. It includes instructions for electronic submission via a secure cloud platform, details about a non-mandatory pre-proposal conference on October 15, 2025, and contact information for procurement officials. The document outlines requirements for proposal content, submission deadlines, addenda, and proprietary information handling. It also mandates that offerors be authorized to transact business in Virginia and provide a State Corporation Commission identification number.
RFP 30FY26 for Health Care Services for Arlington Public Schools
PDF, High priority: read this first63 pages · rfpPDFHighAI Summary for RFP 30FY26 Health Care Services for Arlington Public Schools: This document is the Request for Proposal (RFP) 30FY26 issued by Arlington Public Schools for Health Care Services. The RFP was issued on October 8, 2025, with proposals due by November 21, 2025, at 1:00 PM EST. It includes instructions for electronic submission via a secure platform, details about a non-mandatory pre-proposal conference on October 15, 2025, and contact information for procurement officials. The document outlines requirements for proposal contents, proprietary information handling, and compliance with Virginia State Corporation Commission regulations. Addenda and information items will be posted on official procurement websites.
RFP 30FY26 Health Care Services for Arlington Public Schools
PDF, High priority: read this first65 pages · rfpPDFHighAI Summary for RFP 30FY26 - Health Care Services for Arlington Public Schools - Q&A Item No. 3: A Question and Answer (Q&A) document issued on October 31, 2025, for RFP 30FY26 regarding Health Care Services for Arlington Public Schools. It provides clarifications on proposal submission formats, contractor certifications, pharmacy models, and specific operational details regarding the on-site clinic and funding.
RFP 30FY26 - Health Care Services for Arlington Public Schools - Q&A Item No. 3
PDF, High priority: read this firstq-and-aPDFHighAI Summary for RFP 30FY26 Information Item No. 2 - Health Care Services: Issued October 30, 2025, by Arlington Public Schools, this notice serves as Information Item No. 2 for RFP 30FY26 (Health Care Services). The purpose of this document is to provide an update to attachment Appendix J, Current Census.
RFP 30FY26 Information Item No. 2 - Health Care Services
PDF, High priority: read this firstamendmentPDFHighAI Summary for RFP 30FY26 - Information Item No. 4 (Q&A): A Question and Answer (Q&A) document issued on November 7, 2025, by the Arlington Public Schools Procurement Office regarding RFP 30FY26 for Health Care Services. The document provides clarifications on clinic operations, billing, vision insurance rating preferences (fully insured vs. self-insured), provider network requirements, and specific vision utilization data for 2024 and 2025.
RFP 30FY26 - Information Item No. 4 (Q&A)
PDF, High priority: read this firstq-and-aPDFHighAI Summary for RFP 30FY26 - Information Item No. 5 Q&A Clarification: Issued on November 14, 2025, by Arlington Public Schools, this document provides corrections and clarifying answers to offerors regarding RFP 30FY26 for Health Care Services. It addresses billing for on-site clinics, the possibility of carving out EAP services, and directions for accessing large claims and pharmacy utilization reports.
RFP 30FY26 - Information Item No. 5 Q&A Clarification
PDF, High priority: read this firstq-and-aXLSXLowAI Summary for Appendix J APS Current Census Employee Data: This document is an appendix titled 'Appendix J APS Current Census' containing detailed employee census data in tabular format. It includes fields such as employee type, assignment number, status, gender, dates of birth and hire, position details, work location, hours, payroll information, and other employment attributes. The data appears to be current as of September 2025, reflecting active payroll-eligible employees across various positions and locations. The document serves as a comprehensive snapshot of workforce demographics and assignments for the APS organization.
Appendix J APS Current Census Employee Data
XLSX, Low priority1290 pages · otherXLSXLowAI Summary for Appendix K APS Medical Claims Repricing Disruption Analysis: This document is an appendix titled 'Appendix K APS Medical Claims Repricing Disruption Analysis' effective 1/1/27 for Arlington Public Schools. It contains detailed tabular data related to medical claims, including provider information, service types, diagnosis codes, claim numbers, and reimbursement details. The data appears to be used for analyzing medical disruption and repricing for various plan designs and networks. The document is a spreadsheet with multiple columns capturing medical billing and claims data, but it does not represent a solicitation or contract document itself.
Appendix K APS Medical Claims Repricing Disruption Analysis
XLSX, Low priorityotherXLSXLowAI Summary for Appendix L APS Rx Claims Disruption and Repricing Analysis: This document is an appendix titled 'Appendix L APS Rx Claims for Disruption & Repricing Analysis' effective January 1, 2027, for Arlington Public Schools. It contains detailed tabular data on prescription drug claims including claim numbers, drug identifiers, pharmacy details, drug names, quantities, and cost-related fields. The data appears to be used for analyzing disruptions and repricing in pharmaceutical claims. The document is a spreadsheet with multiple columns capturing various attributes of prescription claims but does not constitute a solicitation or contract document.
Appendix L APS Rx Claims Disruption and Repricing Analysis
XLSX, Low priorityotherPDFLowAI Summary for Appendix M - Medical Benefit Plan Designs Summary of Benefits: This document is Appendix M, detailing the Medical Benefit Plan Designs for Arlington Public Schools under the BlueChoice HMO. It includes a summary of benefits such as in-network services, annual deductibles, out-of-pocket maximums, lifetime maximum benefits, preventive services, office visits, emergency services, hospitalization, maternity, mental health, medical devices, and vision care. The document also outlines exclusions and limitations, provider network information, and telemedicine service definitions. It serves as a comprehensive guide to the health plan coverage and member responsibilities as of the latest revision date 10/23.
Appendix M - Medical Benefit Plan Designs Summary of Benefits
PDF, Low priority48 pages · otherPDFLowAI Summary for Appendix O: Onsite Health Clinic Details for APS Employees: This document provides detailed information about the onsite health clinic services available to APS employees at the Syphax Education Center in Arlington, VA. It introduces Ladawana Crawford, the onsite Family Nurse Practitioner, and outlines clinic hours and walk-in availability. The document describes both in-person and virtual care options through CloseKnit, including primary care, urgent care, behavioral health, nutrition services, and new parent support. Eligibility criteria for CareFirst BlueCross BlueShield members are specified. The document also includes a service and cost guide highlighting free or $0 copay services for APS CareFirst members, covering preventive care, sick and urgent care, disease management, and workplace injuries. Contact information and appointment booking instructions are provided.
Appendix O: Onsite Health Clinic Details for APS Employees
PDF, Low priority6 pages · otherXLSXLowAI Summary for Appendix P: APS 2025 YTD Medical & Rx Claims and Enrollment: A data report containing year-to-date (January through September 2025) medical and prescription claims expenditures and enrollment figures. The document details paid amounts by product line (HMO, High PPO, Low PPO), total member counts, and subscriber breakdowns by category. Report run date is 10/15/2025.
Appendix P: APS 2025 YTD Medical & Rx Claims and Enrollment
XLSX, Low priorityotherXLSXLowAI Summary for Appendix Q - Fully Insured Vision Report: An appendix containing enrollment and payment data for Fully Insured Vision coverage. The document includes member and subscriber month metrics by coverage tier and a payment history log spanning February 2024 through June 2025.
Appendix Q - Fully Insured Vision Report
XLSX, Low priorityspecificationsPDFLowAI Summary for APS 2026 Vision Benefits Summary: This document provides a detailed summary of the Arlington Public Schools 12-month vision benefits plan for 2026. It outlines in-network and out-of-network costs for eye examinations, frames, spectacle lenses, contact lenses, and related services. The summary includes value-added discounts, lens options, and additional discounted services. It explains how the plan works, including network access, provider finding, care procedures, out-of-network coverage, and member ID card information. The document also highlights the difference between BlueVision Core and BlueVision Plus plans and emphasizes the importance of eye exams for detecting chronic medical conditions. The content is informational and serves as a benefits summary rather than a solicitation or contract document.
APS 2026 Vision Benefits Summary
PDF, Low priority3 pages · otherPDFLowAI Summary for APS Medical and Rx Benefit Designs Summary of Benefits: This document is a summary of benefits for Arlington Public Schools' BlueChoice HMO plan, detailing in-network services and associated member costs. It includes information on annual deductibles, out-of-pocket maximums, preventive services, office visits, emergency services, hospitalization, maternity, mental health, medical devices, and vision care. The summary also explains coverage limitations, telemedicine services, and provider network requirements. The document references various form numbers and emphasizes that not all services are covered, serving as a comparison tool rather than a contract.
APS Medical and Rx Benefit Designs Summary of Benefits
PDF, Low priority48 pages · otherPDFLowAI Summary for APS Onsite Clinic CloseKnit Services Overview: This document provides an overview of the APS Onsite Clinic services offered by CloseKnit, including virtual and in-person care options. It introduces Ladawana Crawford, the onsite provider, and details the clinic location, hours, and appointment booking methods. The document outlines primary care, urgent care, behavioral health, nutrition services, and new parent support available to APS employees enrolled in CareFirst BlueCross BlueShield health plans. It highlights the $0 copay for wellness center visits and preventive care, along with service descriptions and costs. The document emphasizes convenient access to advanced primary care and virtual services for APS CareFirst members, aiming to support employee health and wellness.
APS Onsite Clinic CloseKnit Services Overview
PDF, Low priority6 pages · otherXLSXLowAI Summary for APS Rx Claims Disruption and Repricing Analysis Template Effective 1-1-2027: This document is a data template titled 'Rx Disruption & Repricing Analysis Template' for Arlington Public Schools with an effective date of January 1, 2027. It contains detailed pharmaceutical claims data including claim numbers, drug identifiers, pharmacy information, and cost-related fields. The template is designed for analyzing disruption and repricing of prescription claims, with instructions for submitting multiple formularies or networks. The content is tabular and data-focused, without solicitation or contract language.
APS Rx Claims Disruption and Repricing Analysis Template Effective 1-1-2027
XLSX, Low priorityotherPDFLowAI Summary for Arlington Public Schools - BlueChoice HMO Evidence of Coverage: This document is the Evidence of Coverage for the BlueChoice HMO health plan provided by CareFirst BlueCross BlueShield for Arlington Public Schools (Account 67241). It outlines the terms, definitions, and benefit structures of the group health insurance contract, including eligibility, covered services, and claims procedures.
Arlington Public Schools - BlueChoice HMO Evidence of Coverage
PDF, Low prioritycontract-documentPDFLowAI Summary for Arlington Public Schools - BluePreferred High Option 90/70 Evidence of Coverage: Evidence of Coverage document for the BluePreferred High Option 90/70 health plan provided by CareFirst BlueCross BlueShield for Arlington Public Schools (Account 67241). It outlines definitions, eligibility, enrollment, covered services, and benefit schedules.
Arlington Public Schools - BluePreferred High Option 90/70 Evidence of Coverage
PDF, Low prioritycontract-documentPDFLowAI Summary for Arlington Public Schools - BluePreferred Low Option Plan 80/60: Evidence of Coverage document for the Arlington Public Schools BluePreferred Low Option Plan 80/60, administered by CareFirst BlueCross BlueShield. It outlines the terms, definitions, eligibility, and benefit structures for group hospitalization and medical services.
Arlington Public Schools - BluePreferred Low Option Plan 80/60
PDF, Low prioritycontract-documentXLSXLowAI Summary for Arlington Public Schools High Cost Members Listing (Jan-Sep 2025): A detailed listing of high-cost medical members for Arlington Public Schools for the period of January 2025 through September 2025. The document includes member demographics, dominant episode summaries, and a breakdown of medical, pharmacy, institutional, and professional costs for individuals exceeding a $50,000 threshold.
Arlington Public Schools High Cost Members Listing (Jan-Sep 2025)
XLSX, Low priorityspecificationsPDFLowAI Summary for Arlington Public Schools Vision Benefits Summary: This document provides a detailed summary of the Arlington Public Schools vision benefits under the BlueVision Plus plan administered by Davis Vision. It outlines coverage details for eye examinations, frames, spectacle lenses, contact lenses, and contact lens evaluation, fitting, and follow-up care, including copays and plan payment limits for in-network and out-of-network services. Additional lens options, discounts, and value-added services are described, along with instructions on how to find a provider, receive care, and file claims for out-of-network services. The document also highlights the health benefits of eye exams and differentiates between BlueVision Core and BlueVision Plus plans. The information is intended to guide members on their vision care benefits and usage.
Arlington Public Schools Vision Benefits Summary
PDF, Low priority3 pages · otherPDFLowAI Summary for RFP 30FY26 Appendix G - Steps Required to Submit a Proposal: This document is Appendix G of RFP 30FY26, containing screenshots of the steps required to submit a proposal. It serves as a visual guide for proposal submission procedures. The document also references Appendix L with similar content. No additional solicitation details or instructions are provided in this appendix.
RFP 30FY26 Appendix G - Steps Required to Submit a Proposal
PDF, Low priority6 pages · otherAI Contract Breakdown
Uniform Contract FormatContract not broken down yet
CLEATUS splits the solicitation into Uniform Contract Format (UCF) sections: scope, pricing, deliverables, and evaluation criteria.
Timeline
2 updates
PhaseClosed
Posted
Solicitation
Notice updated
Response deadline changed from Nov 21, 2025 to Dec 1, 2025. NAICS code changed from 525120 to 561320.
Notice updated
Response deadline changed from Dec 1, 2025 to Dec 11, 2025. NAICS code changed from 561320 to 525120. The point of contact changed.
Response Deadline
Deadline has passed
Submission Closed
Organization & Contact Information
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AgencyVirginia → Arlington Public Schools
Contacts1 person available
OfficeN/A
Full Description
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The purpose of this Request for Proposal (RFP) is to solicit Proposals from qualified Offerors to provide comprehensive health care services for Arlington Public Schoolsâ (APS) employees, retirees under 65, and their dependents. All APS employee benefit plans are renewed on January 1st of each calendar year. APS is soliciting Proposals from qualified Offerors to provide the following benefits and services MedicalPharmacyFSA, COBRAOn-site ClinicVisionEAP
Earlier notices in this NAICS code
Posted before this notice, open and closed
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