RFP #3871 - Concession Services for Parks and Recreation Venues

The City of Lynnwood Parks, Recreation and Cultural Arts department is soliciting proposals for food and beverage concession services at the Meadowdale Athletic Complex located at 16700 66th Ave W, Lynnwood, WA. This solicitation, RFP 3871, requires electronic submissions via the OpenGov portal by February 7, 2025, with an estimated award date of February 24, 2025. The resulting contract will have a one-year initial term with four optional renewals. The selected vendor will be responsible for operating the concession stand on all weekends through October 31st, with additional dates in November as needed, typically from 9:00 AM until 30 minutes after the final game start. The City will award the contract based on a best-value trade-off methodology, evaluating proposals across four weighted categories: Management (35 points), Proposal details including sample menus and pricing (30 points), Operational Requirements (20 points), and the Financial Structure regarding the percentage of revenue offered to the City (12 to 13 points). Vendors must adhere to strict food quality and safety standards, including the use of USDA Choice grade meats and the prohibition of refreezing thawed foods or using cooked meats beyond the day of preparation. Contractors are required to maintain a Commercial General Liability insurance policy of at least 2 million dollars per occurrence and name the City as an additional insured. The agreement includes a non-appropriation clause, meaning continuation is contingent upon annual City Council funding. Proposers must also submit a non-collusion certification and a conflict of interest disclosure. All operational activities must comply with Washington State and City of Lynnwood business licensing and mobile food unit permit requirements.