RFP-491-260000002008-2 | FP - Alpena-Montmorency In-Home Family Services

The contract pertains to in-home family services for Alpena and Montmorency counties in Michigan, issued as solicitation RFP-491-260000002008-2 by the State of Michigan through the Petoskey office. The contract is set to commence on October 1, 2026, with a three-year base term ending September 30, 2029, and includes the option for up to two additional one-year renewals at the State’s discretion. The total estimated value is $300,000, allocated at $100,000 annually, covering services such as in-home support, travel, and specific assistance, with transportation costs of $15,000 per year and direct aid of $3,000 annually. Proposals are due by June 10, 2026, and must be submitted electronically through the SIGMA VSS portal, adhering strictly to the required format including the Vendor Questions Worksheet, Schedule B pricing, Attachment A evaluation responses, and Confidential Treatment Form, with no external references permitted. The solicitation prioritizes technical merit over price, evaluating bidders across four categories: Delivery Capability (40 points), Service Capability and Understanding (40 points), Instructions and Compliance (30 points), and Experience and Qualifications (15 points), totaling 125 technical points; proposals must achieve at least 100 points to be considered for award, and selection will be made on best value, allowing for higher-priced proposals if they offer superior technical performance. The contract requires full compliance with state and federal standards, including WCAG 2.0 AA for digital accessibility, mandatory criminal and child protective services background checks for all staff at the contractor’s expense, and insurance coverage of $1 million per occurrence for commercial general liability and automobile liability, with the State named as an additional insured using specific endorsements. Contractors must maintain primary and non-contributory policies from insurers rated A− VII or higher by A.M. Best, with three years of post-termination coverage. Performance is subject to inspection and acceptance by the State at the point of delivery, with failure to meet standards resulting in cost-free correction. Liquidated damages of $5,000 apply for late or improper deliverables, plus $100 per day for ongoing delays. The Contract Administrator, Mae Simon, and Program Manager, Christen Satchwell, serve as primary