RFP 739-SL3799217 - Universal Slate Instance

The Texas Tech University Health Sciences Center is soliciting proposals for a Universal Slate Instance to consolidate five existing admissions systems into a single, unified platform that supports standardized processes across its colleges while maintaining secure data isolation. The solution must integrate with Liaison CAS for streamlined application intake, connect to Banner SIS for financial and academic data exchange including PayPal transactions, and enable a new admissions pathway for non-degree and micro-credential programs, without developing a degree-seeking applicant portal. The RFP requires proposals to fully comply with Texas Government Code provisions, TX-RAMP security standards, and federal statutes including NDAA Sections 889 and 1260H, with no reliance on standard Federal Acquisition Regulation clauses; instead, contractual obligations are enforced through state-specific forms and statutory mandates. Proposals must include completed appendices covering the binding agreement, legal certifications regarding tax compliance, antitrust adherence, conflict of interest, and ethics, along with a Texas VetHUB subcontracting plan for Historically Underutilized Businesses. Technical deliverables include an architecture document, a live universal instance with standardized statuses, and seamless data integrations, all subject to inspection and acceptance only upon physical receipt at TTUHSC’s Lubbock campus. Evaluation will be based on a best-value trade-off methodology, with pricing accounting for 50% of the scoring, technical compliance with service specifications at 40%, and proposer experience and reputation at 10%. There are no page limits, but submissions must be complete and submitted exclusively via the TechBid portal by 4:30 PM Central Time on May 26, 2026, with a mailed hard copy and USB drive as an alternative. Contractual requirements include maintaining commercial liability, auto, workers’ compensation, and crime insurance with TTUHSC named as additional insured, adhering to Texas ethics policies and export control laws such as ITAR and EAR, retaining records for four years for audit, and indemnifying TTUHSC against intellectual property claims. If the contract exceeds $1 million, the vendor must file Form 1295 with the Texas Ethics Commission. Payment terms are Net 30, with no formal remittance instructions or electronic invoicing systems specified, and while no named contracting officers or technical representatives are identified, all communications must be directed to TTUHSC Solicitations via the provided email and phone. No specific packaging, marking, or preservation standards are required beyond the inclusion of the purchase order number and delivery address on all shipments.