Smart IT Tools, SmartAMS Software Solution

The Department of Financial Services, Division of Office of Information Technology, intends to award a single-source contract to Smart IT Tools, LLC for the continued maintenance, support, and enhancement of the proprietary SmartAMS access control management system, with a contract term spanning 37 months from June 1, 2026, to June 30, 2029. The estimated value of the contract is $134,760, covering all service deliverables including system upgrades, role and privilege management, approval workflow maintenance, recertification processes, and audit reporting capabilities. The procurement is justified under Florida Statutes 120.57(3) and Rule 60A-1.045, F.A.C., due to the proprietary nature of SmartAMS, the Department’s lack of access to the source code, and the exclusive capability of Smart IT Tools, LLC to perform necessary updates and troubleshooting. No competitive solicitation is anticipated, and no evaluation factors, pricing line items, or technical scoring criteria are applicable because the award is based solely on vendor exclusivity. The place of performance is Florida, with the software hosted and managed by the agency; no physical packaging, FOB terms, or MIL-STD requirements are relevant as the deliverables are entirely software and service based. The primary point of contact is Andrea Brooks from the Office of Purchasing and Contractual Services, with final approval authority involving senior agency leadership including the Chief Information Officer and the Office of the General Counsel. Proposals from other vendors must be submitted by June 16, 2026, at 3:30 p.m. ET via email or the Vendor Bid Systems portal, and must demonstrate ability to deliver the software and support services, though competition is not expected. No formal contract type like FFP or IDIQ is specified, and no CLIN or SLIN breakdowns are provided; invoicing mechanisms, payment office details, accounting codes, COR/COTR designations, and subcontracting plans are also not documented in the materials provided.