RFP# 754-STEM FFE-2026

Texas State University is soliciting proposals for the provision and installation of furniture, fixtures, and equipment (FF&E) for the STEM Classroom Building on its San Marcos campus, under solicitation number RFP-754-STEMFFE-2026. The project requires a single vendor to deliver and install pre-defined Base Packages (A through I or 1 through 12), with substitutions allowed to encourage competitive bidding, but all items within a design set must match in design, finish, construction, and appearance from the same source—any deviation renders the proposal nonresponsive. Proposals must be submitted by 2:00 p.m. Central Time on June 2, 2026, via mail, courier, or hand delivery; email, fax, and telephone submissions are not accepted. The solicitation requires adherence to a 35-page limit, excluding cover, table of contents, divider sheets, VetHUB Subcontracting Plan, pricing, and execution documents, with strict formatting rules including letter-size paper, spiral or staple binding, and use of tabbed dividers. The award will be based on a best value determination, weighing technical qualifications and capability at 60% and cost at 40%, with the University retaining the right to negotiate selection. Contract performance is scheduled to commence on July 1, 2026, with delivery and installation required between October 5 and December 1, 2026, and time is of the essence. All work must comply with federal laws including the Clean Air Act, Water Pollution Control Act, and Occupational Safety and Health Act, as well as Texas-specific requirements such as Chapter 552 of the Texas Government Code for public information, Section 2261.253 for public posting of the agreement, and compliance with MS4 stormwater regulations due to the environmentally sensitive campus location. The vendor must provide a detailed quality control program, ensure site cleanliness, and coordinate mandatory post-award site visits and pre-installation meetings. No university parking is available for installation crews, and all debris must be removed daily. Payment terms include a 5% retainage withheld per progress payment under Texas Government Code Subchapter B, Chapter 2252, with invoices requiring purchase order numbers, service dates, scope descriptions, and certifications from the Interior Designer, Project Manager, and Owner’s representative. Progress payments may be made for installed or properly stored FF&E, and up to 85% of the invoice value may