RFP# 92224 - Learner Information System

The contract pertains to the development and implementation of a customized Learner Information System (LIS) for the University of Maryland Global Campus (UMGC), aimed at supporting non-degree learners and aligning with UMGC’s strategic workforce development goals. The project requires seamless integration with existing systems such as PeopleSoft, improved data management, and enhanced user experience, with deliverables including a scalable backend infrastructure, administrative tools, metadata management, self-registration capabilities, comprehensive documentation, training materials, and ongoing support. The contract size is estimated between $500,000 and $2,000,000, with an initial performance period starting around November 10, 2025, and options for renewal. The procurement process involves a competitive sealed proposal, emphasizing technical merit over cost, with evaluation criteria focusing on understanding of requirements, technical approach, project management, experience, and system integration capabilities. The contractual framework is governed primarily by UMGC-specific terms, Maryland state law, and referenced appendices, notably the Software Services Agreement and related forms. Notably, the contract does not incorporate federal FAR clauses, instead relying on UMGC’s standard clauses, Maryland procurement statutes, and specific provisions such as non-visual access warranties, conflict of interest disclosures, and security requirements. The agreement emphasizes the contractor’s responsibility for security, confidentiality, and accessibility compliance, including adherence to WCAG 2.0-AA and Section 508 standards, with provisions for audits and record access. Payment will be processed via electronic funds transfer, with invoices submitted electronically to UMGC’s accounts payable, and the contract includes renewal options, with a typical three-year initial term. Proposal submission is conducted electronically through UMGC’s Bid Locker portal, with strict adherence to submission deadlines and format requirements, and the process involves separate technical and price proposals, with the latter to be solicited from shortlisted vendors following initial evaluations. Overall, the contract emphasizes a comprehensive, standards-compliant, and secure LIS solution tailored to UMGC’s operational and strategic needs.