RFP Collaborative Case-Management and Participant Monitoring System

The Quinault Indian Nation is soliciting a secure, collaborative case-management and participant-monitoring system for its Healing to Wellness Courts to replace the existing RecoveryTrek platform. The system must track comprehensive participant data, including enrollment, phases, goals, treatment services, court hearings, and outcomes. Key technical requirements include drug-testing management with laboratory integration, randomization, and the ability to handle presumptive and confirmed results. The solution must support a graduated implementation starting with 50 participants in the first year and increasing to 75 in the second year. Crucial compliance and security standards include HIPAA and 42 CFR Part 2 regulations, encryption of data both in transit and at rest, and strict adherence to Tribal data sovereignty, ensuring the Quinault Tribal Court maintains full ownership and control of all data. Additionally, the system must facilitate federal grant reporting, specifically meeting SAMHSA GPRA requirements for intake, follow-up, and discharge tracking. Evaluation of vendors will be based on a weighted scoring system focusing on functionality, provider collaboration, drug-testing integration, and the total three-year cost of ownership. Proposals must include a detailed data migration plan from RecoveryTrek and a comprehensive support service level agreement.