RFP-CVS-270000000019-1 | Purchase of Custodial Equipment ITB 3.2627

Chippewa Valley Schools is soliciting competitive bids for the purchase of various custodial equipment to support its school buildings in Clinton Township, Michigan. The scope of procurement includes a wide array of cleaning machinery such as commercial riding and walk-behind automatic floor scrubbers, autonomous scrubbers, carpet extractors, various backpack and upright vacuums, trash containers, and custodial carts. All provided equipment must consist of 100 percent new components of standard first grade quality; the district will not accept discontinued, remanufactured, reconditioned, or used equipment. Bids must be submitted in sealed physical format by October 21, 2026, at 2:00 p.m. EST, as electronic submissions via email or fax are strictly prohibited. Required documentation includes the Bid Proposal and Pricing Forms, an Iran Linked Business Disclosure, a Familial Relationship Disclosure Statement, and an Affidavit of Bidder regarding School Safety Initiative Legislation. While cost is a primary factor, the district reserves the right to award the contract based on the best overall value, evaluating compliance with specifications, warranty and support, delivery timelines, and vendor experience. The awarded vendor is responsible for all costs associated with furnishing, delivering, and placing equipment into service at various district buildings, with no additional charges permitted for assembly or setup. Deliveries must occur Monday through Friday between 7:00 a.m. and 4:00 p.m. and may be scheduled during school breaks to minimize disruption. The successful contractor must maintain specific insurance coverages, including Worker's Compensation, Employers Liability of 1,000,000 dollars per accident, and Automobile Liability of 500,000 dollars per accident. Payment will be processed through the district's normal accounts payable procedures following the receipt of a proper invoice and formal acceptance of the equipment.