RFP - External Audit Services

The City of St. Marys, Georgia, is seeking proposals from qualified Certified Public Accountants registered in Georgia to perform comprehensive financial and compliance audits over a five-year period beginning with the fiscal year ending June 30, 2026, with options to extend for two additional one-year terms contingent upon annual funding and review. The contract aims to secure professional audit services that adhere to generally accepted auditing standards (GAAS), Government Auditing Standards (Yellow Book), federal requirements under the Single Audit Act, and Georgia state laws, ensuring transparency, accuracy, and legal compliance in the City’s financial reporting. Proposals must demonstrate the firm’s experience, including a list of ten current Georgia clients, and meet strict qualification criteria, including independence, licensing, and ongoing professional education. The selected firm will deliver annual audit reports, internal control assessments, and compliance verifications, with all work performed at the City’s facilities, which will provide office space and communication access. The procurement process emphasizes a balanced evaluation of technical merit and cost, with proposals evaluated on responsiveness, understanding of work, proposed procedures, staff qualifications, and prior experience. Cost submissions are to be detailed, itemized, and submitted in a separate sealed envelope, covering professional fees broken down by staff classification and out-of-pocket expenses, for each year of the contract. The City reserves the right to reject proposals, reject unreasonably low bids, and exercise renewal options based on funding availability. All proposals must be submitted by August 26, 2025, at 2:00 PM EST, in sealed envelopes addressed to the City’s designated procurement contacts, with the technical and cost proposals organized per the specified formats. The contract incorporates various legal, ethical, and procedural clauses, including certifications of compliance, conflict of interest declarations, and adherence to federal and state laws, with all documentation becoming property of the City upon submission.