RFP for AW Internal Extermination Services

The Providence Housing Authority is seeking a qualified vendor through solicitation RFP-2026-0005 to provide comprehensive internal extermination services across all its properties in Providence, Rhode Island, under a five-year indefinite quantity contract with a not-to-exceed budget of $500,000. The scope of work requires professional pest control for common household pests such as ants, roaches, and rodents, as well as specialized bed bug treatments, performed by one full-time technician with the capacity to deploy a second technician as needed, on a schedule of one to five days per week determined by the PHA. Services must be delivered with a PHA employee present during all property entries, and real-time data including product usage, treatment details, and unit conditions must be documented and provided at each visit. The vendor must submit weekly service reports in Excel format by every Monday, along with monthly summaries and chemical usage logs, and provide tenant instruction materials in both English and Spanish detailing preparation procedures for treatments. Invoicing is required monthly via a single consolidated invoice, cross-referenced to weekly logs and broken down by daily rates for common pests versus per-unit rates for bed bug treatments, and submitted electronically to the Finance Department at [email hidden] with the PHA contract number included for payment processing. Proposal submissions are due by June 10, 2026, by 10:00 AM EST and must be delivered in sealed packages to the PHA via postal or courier service; email and fax submissions are explicitly prohibited. Offerors must register on SAM.gov, provide a Federal Tax ID, and submit a comprehensive proposal structured across five tabs including an executive summary, experience and qualifications documentation, fee proposal with supporting cost analysis, and a mandatory set of HUD and PHA forms such as the Non-Collusive Affidavit, Company Profile, Client References, Vendor Disclosure Agreement, Fair Employment Practice Statement, and Certifications related to equal opportunity, tax compliance, and non-debarment status. The evaluation process is based on a best-value approach, not lowest bid, with a pass/fail gate requiring responsiveness and a minimum score of 70 out of 100 points. Weighted evaluation factors prioritize experience at 30 points and qualifications at 25 points, with resources evaluation also a key consideration. Contractors must carry professional liability insurance of at least $1 million and commercial general liability coverage of $500,000 per occurrence, with PHA named as an