This Solicitation opportunity from Pennsylvania was posted on September 10, 2024. The submission period has ended. Browse the details below for market research, or find similar active opportunities.

Top

RFP for Full- Scale Venue Management Services

Closed

PennBid: 152594State & Local

Submission Closed10/11/2024, 12:00:00 AM UTC

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

Active Opportunities Like This One

NAICS: 561110

New

Federal

Key Word Indexing and Exhibit SupportThis small business set-aside subcontract, managed by the Department of Justice Eousa-Acquisitions Staff, provides specialized indexing and reproduction services for prime contractors supporting the U.S. Attorney's Office in the District of Alaska. The scope of work involves creating detailed alphabetical keyword indices with precise page and line references for transcripts, as well as utilizing high-volume scanning and printing equipment to produce copies of deposition exhibits. Performance will take place in Anchorage, Alaska, under NAICS code 561110. Due to the sensitive nature of the materials, all personnel are required to maintain government security clearances and strictly adhere to NSA/CSS Level 4 destruction standards for document disposal. The contract was posted on October 27, 2026, with a response deadline of November 17, 2026.

Eousa-Acquisitions Staff

POSTED

DEADLINE

Program Administrative SupportThis subcontract opportunity is for the provision of program administrative support to prime contractors working on Department of State Bureau of International Narcotics and Law Enforcement Affairs projects. The scope of work involves delivering general administrative and clerical support functions and general services operations to ensure the efficiency of the domestic program management office. The contract is designated as a total small business set aside under NAICS code 561110. Eligible personnel must be U.S. citizens located in the Washington D.C. area, which serves as the place of performance. Responses are due by November 3, 2026.

POSTED

DEADLINE

VIP and Operations Room ManagementThis subcontract, titled VIP and Operations Room Management, involves providing and managing specialized support spaces for prime contractors working on US Embassy Jakarta projects. The scope of work includes the provision of secure VIP holding rooms and Secretariat or Operations rooms, ensuring they are equipped with necessary office furniture, secure locking mechanisms, and high-speed internet infrastructure. The contractor is responsible for the daily maintenance and readiness of these spaces, delivering them on a per-day basis to ensure they are ready for immediate use. Managed under the Department of State for the US Embassy Jakarta, the performance of this contract takes place in Jakarta, Indonesia. The opportunity is categorized under NAICS code 561110, with a response deadline set for November 19, 2026.

POSTED

DEADLINE

Security Clearance and Suitability Coordination ServicesThe Security Clearance and Suitability Coordination Services subcontract, issued by the Department of State Bureau of Human Resources, focuses on managing the federal entry requirements for Fellows working on prime contractor projects. The primary objective is to facilitate the acquisition of Top Secret security clearances, oversee medical review protocols, and manage the scheduling and timelines for the Foreign Service Oral Assessment. The selected provider must possess specialized knowledge of State Department suitability standards and Top Secret protocols, utilizing secure communication channels and tracking systems to monitor progress. Key deliverables include the provision of verified candidate lists and detailed clearance metrics. The response deadline for this opportunity is November 23, 2026.

Bureau Of Human Resources

POSTED

DEADLINE

Program Logistics & Administrative SupportThe Program Logistics and Administrative Support subcontract focuses on providing critical logistical coordination for the fellowship selection process within the Department of State Bureau of Human Resources. The selected provider will be responsible for managing a condensed timeline from January through March, which includes scheduling interviews and facilitating all communications between the agency and potential candidates. This engagement requires advanced project management and scheduling capabilities to ensure the delivery of a comprehensive logistical plan. Interested parties should note that the response deadline is November 23, 2026, and the work falls under NAICS code 561110.

Bureau Of Human Resources

POSTED

DEADLINE

Administrative and FOIA Compliance SupportThe Administrative and FOIA Compliance Support subcontract provides essential clerical and customer service assistance to prime contractors working on District of Columbia TSD branch projects for the Department of Energy and Environment. The scope of work focuses on the processing of FOIA requests in strict accordance with TSD Branch SOPs for EISA and FOIA, utilizing specialized tracking software and standard office equipment to deliver processed responses and maintain accurate administrative logs. This opportunity falls under NAICS code 561110 and is associated with the District of Columbia government. Interested parties should note the tight turnaround for this requirement, with a posting date of October 26, 2026, and a response deadline of October 28, 2026.

Energy and Environment (DOEE)

POSTED

DEADLINE

Physical Records Archiving and TransportThe Physical Records Archiving and Transport subcontract, issued by the District of Columbia Department of Energy and Environment, focuses on managing the physical lifecycle of paper records for prime contractors working on UST/LUST projects. The scope of work involves the review, assessment, validation, labeling, filing, and packing of records in strict accordance with the UST File Management SOP 2026. The selected provider will be responsible for the secure transport of these records between facilities using specialized document movement vehicles and archival boxes. The ultimate objective of the contract is the delivery of organized, professionally packed, and safely transported physical archives under NAICS code 561110.

Energy and Environment (DOEE)

POSTED

DEADLINE

Request for Quotations- KG0-FY17- LIHEAP Temporary Support Staff- DCSS Vendors

Solicitation # Doc852613

The District of Columbia Department of Energy and Environment is seeking a contractor to provide one General Clerk II to support the Underground Storage Tank Branch for fiscal year 2027. The role focuses on general data, file, and records management, including scanning, filing, labeling, and transporting records, as well as providing administrative and customer service support for FOIA requests. The contractor is required to provide a pre-selected candidate who will work at least four days per week, 8 hours per day, from Monday through Thursday, 8:30 am to 5:00 pm, through September 30, 2027. Key deliverables include weekly timesheets and invoices, an annual PowerPoint presentation on achievements and recommendations, and a signed annual report with statistics due by September 28, 2027. The contractor must adhere to 20 DCMR Chapters 55-70, specific UST file management and scanning SOPs, and all DC health safety protocols. Administrative requirements include maintaining labor records for three years, adhering to the Buy American Act, and complying with Section 504 of the Rehabilitation Act. Payment is available via check or ACH, and prime contractors must submit a notarized subcontracting plan unless they are certified as a small, local, or disadvantaged business enterprise.

Energy and Environment (DOEE)

POSTED

DEADLINE

Inbound Mail & Document ProcessingThis subcontract opportunity with the Oklahoma Insurance Department focuses on the physical and digital processing of inbound mail for State-Based Exchange Contact Center projects. The selected provider will be responsible for the end-to-end mail intake process, including high-volume scanning, indexing, and workflow management. All processed documents must be digitized and routed for integration into the existing CRM using specialized Document Management Systems. A critical requirement of this contract is the strict adherence to HIPAA standards and the protection of personally identifiable information and protected health information. Interested parties should note that the response deadline is November 19, 2026, and the work falls under NAICS code 561110.

Oklahoma Insurance Department

POSTED

DEADLINE

Business Administration Services

POSTED

DEADLINE

Committee Administrative SupportThe Committee Administrative Support subcontract involves providing administrative management for prime contractors working on projects for the State of Vermont Department of Human Resources. The scope of work includes managing pre-meeting logistics, handling announcements, and the drafting and finalization of meeting minutes. Additionally, the contractor is responsible for the copying and distribution of committee documents using standard office productivity software and must ensure full adherence to Worker Classification Compliance Requirements. Key deliverables for this engagement include the delivery of meeting announcements, finalized minutes, and distributed meeting packets. This opportunity is categorized under NAICS code 561110 and is associated with the Vermont Department of Economic Development. Interested parties should note the response deadline of November 13, 2026.

Department of Economic Development

POSTED

DEADLINE

Child & Eldercare Committee Oversight

Solicitation # 77250

The State of Vermont Department of Human Resources is seeking one or more contractors to provide comprehensive administrative and facilitative support for the Child and Eldercare Committee. The scope of work includes managing committee meeting preparations such as announcements and minutes, overseeing the entire lifecycle of child and eldercare reimbursement applications from distribution to the drafting of approval or denial letters, acting as a liaison with Child Care Resource and Referral contractors, and promoting the benefit through communications and benefit fairs. The solicitation, posted on October 26, 2026, requires electronic submissions by November 13, 2026, in a single searchable PDF. Evaluation will be based on the best interest of the state, considering the bidder's methodology, experience, cost, and timeline, with preference given to resident bidders. Contractors must adhere to strict security standards consistent with NIST SP 800-53 and FIPS 200, and they must securely dispose of state data within thirty days of a request or contract termination. Financial and compliance requirements include net 30 payment terms and mandatory registration with the Vermont Secretary of State. Bidders must provide a price schedule based on hourly labor rates and may be required to submit a Best and Final Offer or participate in presentations. Depending on the bid amount, contractors may need to provide certifications regarding lobbying, climate change considerations, and worker classification compliance, as well as detailed subcontractor reporting including workers compensation insurance providers.

Department of Economic Development

POSTED

2 days ago

DEADLINE

in 16 days

AI Contract Overview

The RFP issued by the Berks County Convention Center Authority seeks proposals for full-scale venue management services, with responses due by October 11, 2024. Interested bidders must submit fully completed responses through the PennBid Program, ensuring all questions are answered comprehensively and all required documents are included. The process emphasizes thorough preparation, requiring respondents to investigate and understand the scope and conditions of the work prior to submission, as well as to submit questions exclusively through the designated PennBid “Ask a Question” feature. Responses become part of the Authority’s official records and may be incorporated into any resulting formal contract, which will be negotiated based on the proposals and the Authority’s discretion. The Authority reserves the right to reject any or all responses that are incomplete, irregular, or non-compliant, and it is not obligated to award a contract. The selected vendor must demonstrate relevant experience and will be subject to evaluation, potentially including an oral presentation. The contract will be awarded to the respondent offering the best overall value, considering both financial and qualitative factors, and will be contingent upon successful negotiations. The contract size ranges from $500,000 to $2,000,000, and the Authority emphasizes that responses are irrevocable for 30 days following the opening. The process underscores fairness, transparency, and adherence to industry standards, with no liability assumed by the Authority for costs incurred during proposal preparation.

General Info

Agency

Pennsylvania → Berks County Convention Center Authority, PA

NAICS

561110 - Office Administrative Services

Place of Performance

PA, USA

Set-Aside

NONE

Documents

No documents available

Documents will appear here when they are available.

AI Contract Breakdown

Uniform Contract Format

No documents to break down

The breakdown needs solicitation documents. None were found from this contract's source.

Timeline

PhaseClosed

PostedSep 10

Solicitation

Response DeadlineOct 11

Deadline has passed

Submission Closed

10/11/2024, 12:00:00 AM UTC

Find active opportunities like this

Start your free trial to discover similar active contracts, track opportunities, and build proposals with AI assistance.

Organization & Contact Information

AgencyPennsylvania → Berks County Convention Center Authority, PA

ContactsNo contacts available

OfficeN/A

Organization / Agency

Pennsylvania → Berks County Convention Center Authority, PA

Office AddressN/A

ContactsNo contact information available

Full Description

Responses must include responses to the specific requirements outlined in Section III. Each question must be fully answered. Bidders shall submit properly executed responses with any other documents required to be submitted electronically via the PennBid Program (https://pennbid.bonfire.com) Submission of a response signifies careful examination of the RFP and the complete understanding of the nature, extent and location of the Work to be performed. Oral, telephonic or telegraphic Responses are invalid and will not receive consideration. Prior to submitting a Proposal, each Respondent shall make all investigations and examinations necessary to ascertain conditions and requirements affecting operation of the proposed services. Failure to make such investigation and examinations shall not relieve the successful Respondent of the obligation to comply, in every detail, with all provisions and requirements, nor shall it be a basis for any claim whatsoever for alteration in any provision required by the Contract. Any questions or information needed to interpret or clarify this RFP shall be submitted via the “Ask a Question” feature in PennBid only and shall not be directed to any current employee or agent of the Authority or the facilities. The Proposals and any information made a part of the Proposals will become part of the Authority’s official files without any obligation without any obligation to return them to the individual Respondent(s). This RFP and the selected Respondent(s) Proposal may, by reference, become a part of any formal Contract with the Authority and Respondent resulting from this solicitation. Respondent(s) shall not offer any guarantees, favors, or anything of monetary value to any director, official or employee of the Authority for the purposes of influencing consideration of a proposal. The properly identified Responses received on time will be opened publicly and acknowledged. To be considered for the award, a Respondent must be experienced and regularly in the business of providing the scope of Services required by this RFP. The Authority shall have the right to reject any or all Responses, reject a Response not accompanied by the data required by the RFP, or reject a Response which is in any way incomplete or irregular. It is the intent of the Authority to award a Contract to the qualified and responsive Respondent submitting the response which is in the best financial or overall interest of the Authority as determined in the Authority’s sole and absolute discretion. Following the evaluation of written proposals, Respondent(s) may be requested to offer oral presentation to the Authority’s appointed Board of Directors/Members. Responses will be irrevocable for thirty (30) days from the date of opening. It is the intent of the Authority to enter into contract negotiations with the Respondent under consideration for the provision of the Work identified in the response. This RFP does not commit the Authority to the awarding of a contract. The Authority will not be liable for any costs incurred in the preparation and presentation of the Response. The successful Respondent will be required to enter into a written Contract with the Authority on terms and conditions satisfactory to the Authority that will incorporate certain terms of this RFP and the accepted responses in addition to those other customary and industry standard terms and conditions, as well as those negotiated by and between the Authority and the successful vendor.