RFP for Re-procurement of Family Preservation Services: Agency-Delivered Home Management

Allegheny County Department of Human Services is seeking proposals under solicitation DHSRFP-043b for Agency-Delivered Home Management services to support families with children at risk of maltreatment or child welfare involvement. The primary objective is to provide community-based, non-placement services, including assistance with daily household tasks such as meal support, errands, childcare, transportation, and general maintenance for approximately 200 families. This is part of a broader re-procurement of family preservation services, which also includes case management and parenting skills programs. The initial contract term is for one year with a county option to renew, and successful providers must be capable of reaching full operational capacity within four months of contract execution. Proposals must be submitted electronically via the Bonfire portal by September 3, 2026. Evaluation is based on a 115-point scale for this specific service array, focusing on organizational capacity, experience, and the detailed plan for staff training and service delivery. A financial stability review serves as a pass/fail gate. Required documentation includes a completed response form, a W-9, a detailed line-item budget using the provided Excel template, and certifications regarding MWDBE and VOSB participation. The county maintains specific participation goals of 13 percent for Minority Business Enterprises, 2 percent for Women Business Enterprises, and 5 percent for Veteran Owned Small Businesses. Contractors must adhere to strict compliance standards, including HIPAA regulations, minimum cybersecurity specifications, and non-discrimination policies. Performance is monitored through outcome metrics such as the timeliness of family contact after referral, the maintenance of up-to-date Individualized Service Plans, and the percentage of billed hours spent on face-to-face contact. All records must be maintained for four years following final payment and made available for county inspection. Final award determinations are made by the DHS Director and County Manager based on the evaluation committee's recommendations and the provider's ability to address specific service gaps.