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RFP for Records Digitization and Cataloguing Services

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NHMA-8814State & Local

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

AI Contract Overview

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The Town of Amherst, New Hampshire is inviting qualified firms to submit proposals for comprehensive records inventory, digitization, optical character recognition, indexing, and cataloging services focused on the Community Development Office’s records, with the goal of establishing a secure, searchable digital archive. The contract may be expanded in the future to include additional municipal departments, boards, and commissions, contingent upon available funding and adherence to local purchasing regulations. Proposals must be received by 3:00 p.m. on August 24, 2026, at the Amherst Town Administration Office, submitted as two hard copies and one electronic copy in sealed envelopes clearly labeled “Records Digitization and Cataloging Services RFP,” addressed to Lincoln Daley, Town Administrator, at 2 Main Street, Amherst, NH 03031; no faxed, emailed, or electronically submitted proposals will be accepted. All inquiries should be directed to Lincoln Daley at ldaley@amherstnh.gov, and the full RFP, including attachments, is available on the Town’s website under the Bid Opportunities section. The Town retains the right to accept or reject any or all proposals at its sole discretion if deemed to be in the best interest of the municipality.

General Info

Amherst seeks proposals for digitizing and cataloging Community Development Office records by August 24, 2026, with potential future expansion.

Agency

New Hampshire → Town of AmherstView Agency

NAICS

519210 - Libraries and ArchivesView NAICS

Place of Performance

Amherst, NH, USA

Set-Aside

NONE

Documents

(0)

No documents available

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Timeline

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Organization & Contact Information

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AgencyNew Hampshire → Town of Amherst
Contacts2 people available
OfficeN/A
Organization / Agency
New Hampshire → Town of Amherst
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Office AddressN/A
Contacts
contact@example.gov
contact@example.gov

Full Description

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The Town of Amherst, New Hampshire is seeking proposals from qualified firms to provide records inventory, document digitization, OCR, indexing, and cataloging services for the Community Development Office to create a secure, searchable digital archive. The Town may expand the contract to include additional departments, boards, commissions, and other municipal records, subject to available funding and applicable purchasing requirements. The complete RFP and related attachments can be found HERE and on the Town’s website at www.amherstnh.gov within the Bid Opportunities section.Proposals will be accepted until 3:00 pm on August 24, 2026 at the Amherst Town Administration Office. Two hard copies and one electronic copy of the proposal shall be submitted. All proposals shall be in sealed envelopes, plainly marked, “Records Digitization and Cataloging Services RFP” on the outside of the mailing envelope and addressed to: Lincoln Daley, Town Administrator, Town of Amherst, 2 Main Street, Amherst, NH 03031. No faxed, e-mailed or electronic submissions will be accepted. For questions, contact Lincoln Daley, Town Administrator at ldaley@amherstnh.gov.The Town of Amherst reserves the right to accept any proposal or reject any and all proposals submitted if it determines in its sole opinion such acceptance or rejection to be in the best interests of the Town.

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