RFP for Student Organization Auditing Services

Request for Proposals for Auditing Services Notice and purpose The Faculty Student Association of the State University of New York at Buffalo, Inc. (FSA), a not-for-profit corporation, as the fiscal agent of the Student Organizations: The University at Buffalo Undergraduate Student Association, Inc. The University at Buffalo Graduate Student Association, Inc. The University at Buffalo Graduate Management Student Association, Inc. The University at Buffalo Medical Student Polity, Inc. o The University at Buffalo Dental Student Association, Inc. The University at Buffalo Student Bar Association, Inc. The Spectrum Student Periodical, Inc. The University at Buffalo Pharmacy Student Association, Inc. seeks competitive written proposals from certified public accounting firms (Firm) servicing the Buffalo, NY metropolitan area to provide: Financial auditing services for the Student Organizations for the fiscal year ending July 31, 2025, and the next two subsequent fiscal years. Form 990 and CHAR 500 preparation and filing for the Student Organizations fiscal year ending July 31, 2025, and the next two subsequent fiscal year. The contracts will be between the firm and individual Student Organizations. The Student Organizations are not-for-profit corporations that will hold the agreement sought in this RFP with the selected firm. Neither the Faculty Student Association of SUNY at Buffalo, the State of New York, State University of New York (SUNY), nor University at Buffalo will be parties to this Agreement. The Agreement will be automatically terminated without compensation for the unexpired term, if one or more of the Student Organizations are derecognized by the University at Buffalo. While pricing is an integral factor, consideration will also be given for quality of service, customer references, and experience of auditing staff. Please see Evaluation section for details. The term of the agreement will be for a period of three (3) years with two one (1) year options for renewal at FSA’s discretion. FSA intends to follow the schedule below during the bidding process but reserves the right to alter the schedule at any time for any reason. This Request for Proposal (RFP) in no manner obligates FSA or the Student Organizations to the eventual acceptance of any services described, implied or which may be proposed, until confirmed by a written contract. Progress toward this end is solely at the discretion of FSA and may be terminated without penalty or obligation at any time prior to the signing of the contract. FSA reserves the right to cancel this RFP at any time, for any reason and to reject any or all proposals. FSA reserves the right to negotiate in the best interest of FSA and the Student Organizations for all or any services requested as part of this RFP. FSA reserves the right to conduct discussions with any or all bidders, or to make an award of a contract without such discussions based only on evaluation of the written proposals. Each bidder will be notified in writing of the award.   KEY DATES Release of RFP February 14, 2025 Question and Answer Period February 14, 2025– March 7, 2025 Proposal due dates March 14, 2025, 4:00 PM Awarding of contract April 18, 2025 Commencement of contract April 21, 2025     General Instructions One electronic copy of the bid proposal should be submitted by email to https://buffalo.app.box.com/f/d26656dfb07f4433bbd4fc257e090499 before 4:00 pm on March 14, 2025. Proposals received after the specified time may be accepted at the discretion of FSA. Service-Disabled Veteran-Owned Set Aside: No Due date:03/14/2025 County(ies): Erie Location: 146 Fargo Quad, Buffalo, NY 14261 This is a subcontract opportunity issued by AXI System