RFP - Janitorial Products

Cherokee Nation Entertainment, LLC is soliciting bids for the provision of janitorial supplies under Solicitation Number Procurement #164583, with a submission deadline of June 12th, 2026 at 5:00 PM CST. Bids must be submitted solely as an email attachment to [email hidden] with the exact subject line CNE164583; in-person or mail submissions are not accepted, and copying the buyer on the submission may result in disqualification. The scope of work requires the reliable supply of all items listed in Appendix A to eight warehouse locations supporting ten casino properties across northeastern Oklahoma, operating in a 24/7 gaming and hospitality environment. Vendors must maintain firm pricing for at least twelve months on all listed items, provide 60 days’ advance notice for any price changes, and supply updated price lists with effective dates. Quarterly reporting on usage, spend, pricing trends, and service performance is mandatory, along with participation in quarterly business reviews and the provision of issue resolution documentation. A dedicated sales and support team, including outside and inside sales, must be available to support all properties. All shipments must be palletized, shrink-wrapped, and clearly labeled, accompanied by detailed packing slips that include PO number, warehouse location, item numbers, quantities shipped versus ordered, and any backorders or approved substitutions. Proof of delivery must include signature or electronic confirmation, date and time of delivery, and number of containers. No product substitutions are permitted without prior written approval, and approved substitutes must meet or exceed the performance and compatibility of the original item, requiring testing at two designated properties before acceptance. If a critical item is backordered, any approved substitute must be provided at the same price unless otherwise agreed. Vendors are responsible for resolving discrepancies between purchase orders, invoices, and packing slips and must have a process in place for timely credit and replacement of damaged, mis-picked, or incorrect items. Insurance requirements include Commercial General Liability coverage of at least $1,000,000 per occurrence on an occurrence basis using ISO Form CG 00 01, with CNE and its affiliates named as additional insureds; the vendor’s insurance must be primary and at least as broad as ISO CG 20 01 04 13, with a waiver of subrogation granted to CNE. Workers Compensation and Automobile Liability coverage are also required, with all policies needing original certificates and endorsement pages submitted before work begins