RFP No. 26-0027 ON-CALL ROOFING SERVICES (ANNUAL CONTRACT)

The Columbus Consolidated Government seeks to establish a two-year annual contract with a primary and secondary contractor to provide comprehensive on-call roofing services for all city-owned buildings in Columbus, Georgia. The contract includes an option to renew for up to three additional one-year periods, contingent upon mutual agreement and annual funding approval, with performance commencing each July 1. Contractors must deliver a full range of services including emergency roof repairs, routine inspections, leak detection, membrane and flashing repairs, drainage maintenance, resealing, caulking, moisture mapping, and safety system installations, with a strict requirement for 24/7 emergency response within 24 hours. All work must comply with federal, state, and local regulations, including Georgia’s E-Verify mandate, and must be performed by licensed, certified personnel whose resumes and credentials are submitted as part of the proposal. The solicitation requires a single PDF submission containing 15 mandatory attachments including an E-Verify Affidavit, Conflict of Interest Affidavit, Insurance Certificate, Business License, Form W-9, and a detailed Cost Proposal, with non-submission of any item rendering the proposal non-responsive. Evaluation is based on a best-value approach, weighing Qualifications and Experience at 45%, Client Work History at 35%, Service Plan at 15%, and Cost Proposal at 5%, ensuring selection is not based on lowest price alone. Contractors must maintain performance and payment bonds at 100% of contract value, carry substantial insurance coverage—including $2 million in Contractor Pollution Liability and Environmental Impairment Liability—with the City named as additional insured, and indemnify the City against all claims arising from their work. Proposals must be submitted electronically through DemandStar by the stated deadline, with no hard copies accepted, and must be accompanied by signed acknowledgments of all issued addenda. Termination provisions include a 30-day cure period for default and a 60-day notice for convenience, while affirmative action obligations require equal opportunity in hiring and subcontracting, especially for disadvantaged business enterprises, though no formal socioeconomic certification is required. Failure to comply with any requirement, particularly the E-Verify Affidavit or bonding and insurance thresholds, will result in disqualification.