RFP One Time Purchase of Animal Housing Equipment

The City of Fort Worth is soliciting proposals for a one-time purchase of animal housing equipment for Fort Worth Animal Care and Control, specifically including assembly-ready kennels and cat condos, along with the installation of kennel doors for the Code Compliance Department. The solicitation, numbered 26-0179, was posted on May 6, 2026, with responses due by May 21, 2026, and must be submitted electronically through the Euna Portal; late submissions will not be accepted under any circumstance. The procurement follows a Best Value trade-off approach rather than lowest price technologically acceptable, evaluating proposers on purchase price, reputation, quality of goods and services, alignment with City needs, past relationship with the City, impact on compliance with small business and disability employment goals, and total long-term cost. The contract has a one-year base term with an option to renew for up to four additional one-year periods, subject to funding and 90-day prior notice of non-renewal. Delivery is required FOB Destination, Freight Prepaid and Allowed, to the City’s designated location in Fort Worth, Texas, with the proposer bearing all costs and risks until acceptance occurs at the delivery site through the PeopleSoft system. The City retains the right to inspect and accept or reject goods based on quality, conformance to requirements, and compliance with applicable laws. Proposers must be registered as a Small Business Enterprise if seeking to contribute toward the City’s 30% SBE goal and must provide certification from an approved agency. Submitting a Certificate of Interested Parties is mandatory if the contract requires City Council approval. Subcontracting is prohibited without prior written approval, and no oral modifications to the contract are allowed. Invoicing must be submitted electronically via [email hidden] in PDF or TIFF format at 300 DPI resolution, with no handwritten content permitted. The City reserves the right to negotiate proposals, and any change in company name or ownership must be formally notified in writing. No specific technical performance standards, packaging requirements, or security clearances are mandated, but compliance with Texas state laws and municipal ordinances is required. Funding is contingent on available appropriations, and failure to appropriate funds in any fiscal period terminates the contract without penalty to the City.