RFP to Develop GIS-Based Permitting System for Pro-Housing Communities in Warren County

Warren County is soliciting professional services through Request for Proposals WC 42-26 to develop a centralized, integrated, and GIS-centric digital permitting software platform for Pro-Housing Communities. The project aims to standardize planning and zoning permit records for four municipalities and 17 permit types, utilizing ArcGIS Online web map layers to enhance site plan reviews and streamline development processes. The County anticipates a maximum contract value of $230,000, funded by the Technical Assistance to Grow Pro-Housing Communities program. Proposals must be submitted by October 8, 2026, at 3:00 PM ET to the Purchasing Agent, Julie Butler, in a sealed envelope containing one signed original, one complete copy, and a digital version on a USB flash drive. The selection process will utilize a best value methodology, evaluating proposals based on the ability to deliver the project scope (40 points), project team qualifications (20 points), cost effectiveness including maintenance (20 points), and prior experience with Warren County or municipalities (20 points). The procurement includes specific socioeconomic participation goals, set at 30% for Minority and Women-Owned Business Enterprises (MWBE) and 6% for Service-Disabled Veteran-Owned Businesses (SDVOB). Contractors must adhere to strict compliance standards, including non-discrimination laws, data security protocols for confidential information, and mandatory certifications such as Non-Collusion and the Iran Divestment Act. Additionally, proof of registration with the New York State Department of Labor is a precondition to contract award.