RFQ 19TU4626Q1004 For SD Renting Vehicle

The American Consulate Istanbul, under the U.S. Department of State, is seeking a firm-fixed-price contract to rent two sedan-type vehicles for a one-year period from August 1, 2026, to July 31, 2027, in Istanbul, Turkey. The vehicles must be in excellent condition, either the latest model or one year old, with a minimum 1.6 cc gasoline or diesel engine, automatic transmission, four doors, and four-passenger capacity. Each vehicle must be replaced monthly or more frequently upon request, with every replacement vehicle requiring a different color, non-sequentially linked license plate, and no recurrence of the same vehicle within the contract period. Emergency replacements must be delivered within four hours of notification. All vehicles must be delivered to a government-designated location with fuel tanks filled to maximum capacity and must be accompanied by proof of registration, mandatory traffic insurance, full kasko insurance, and license plate documentation. Compliance with Turkish automotive safety regulations, including the use of winter tires during seasonal conditions, is mandatory, and all costs—including administration, maintenance, insurance, and operational expenses—are to be included in the fixed price. Fuel charges must be billed separately as actual costs on monthly invoices, and Value Added Tax (VAT) must not be included in any pricing. Invoices must be submitted electronically to specific state.gov email addresses and conform to FAR 32.905(e) requirements. The contract is governed under Federal Acquisition Regulation (FAR) clauses for commercial services, including terms and conditions, unenforceability of unauthorized obligations, accelerated payments to small business subcontractors, and subcontracting procedures. Offerors must be registered in the System for Award Management (SAM) with a valid Unique Entity Identifier and must comply with requirements for small business and HUBZone set-asides despite the absence of a formal set-aside designation. They must be established businesses with a permanent presence in Turkey or commit to establishing one within 30 days of award, demonstrate adequate financial resources, integrity, and operational capability, and certify they are not engaged in prohibited transactions with Iran’s Revolutionary Guard Corps. All proposals must be submitted in English by July 1, 2026, via the SF-1449 form and include identification of a Project Manager fluent in English. Contractor personnel interacting with government staff must clearly identify themselves as non-federal employees via email signatures. The government will evaluate proposals based on technical acceptability and responsibility, awarding to the lowest-priced acceptable