RFQ_EIS4004(C)_10848269 Pager System

The California Department of Corrections and Rehabilitation is soliciting a pager system to support its Division of Adult Institutions, requiring the delivery of 100 wristwatch-format pager devices with rubber watchbands, water resistance rated at IPX3/4 and 5 ATM, operating on a closed proprietary radio frequency network with a one-mile range, along with 32 transmitters, a one-year manufacturer’s warranty, one year of technical support, and training services. The system must include a tracking component capable of auditing and confirming all messages, maintaining a history of pages sent to each registered individual, and exporting reports in XLSX or PDF format. Training is to be conducted in person at the Substance Abuse Treatment Facility at Corcoran State Prison in up to four sessions, accompanied by quick guides and detailed instruction manuals. Technical support must be available 24/7 via phone or email with a 24-hour response time and accelerated repair or replacement within two to three business days, excluding mail delivery. All software must be compatible with the CDCR network, and materials must be accessible in multiple formats including print and American Sign Language. The contract term is one year, effective July 1, 2026, or upon signed purchase order, with an option to extend for up to one additional year if the amendment value does not exceed ten percent of the original contract. Delivery is F.O.B. destination, freight prepaid, with the contractor retaining liability until final inspection and acceptance. All bids must comply with the Department of General Services IT General Provisions for Non-Cloud Goods and Services and adhere to California state laws, including the Unruh Civil Rights Act and the Fair Employment and Housing Act, with mandatory certification under penalty of perjury. Bidders must hold a valid California seller’s permit and complete the Iran Contracting Act Verification if the contract value exceeds one million dollars. Small Business and Disabled Veteran Business Enterprise certifications are required for preference consideration, with DVBE incentive applied for evaluation purposes only, and subcontracting limited to forty percent of the total contract value. Awards will go to the lowest responsive and responsible bidder, with evaluation based on either the lowest overall price for all items or the lowest price per line item. Compliance with all mandatory forms including the Bidder Declaration, Payee Data Record, TACPA Preference Request, and Civil Rights Certification is required for responsiveness. Proposals must be submitted by June 22, 2026, at 2:00 p.m., and all communication must be directed to Robin