RFQ: Green Areas Maintenance Services for Areas Surrounding Bldg. 2022 CSJTC-SALINAS

Here is my reviewed and edited version of your latest draft:

Update 0002 to SAM Notice – Solicitation W912LR26QA045-0001

The purpose of this notice update is to provide a clarification in response to a timely question received prior to the question period closing date. This question was inadvertently omitted from the previously posted document titled “W912LR26QA045 Green Areas Government Responses to RFIs.pdf.”

Clarification Request:
Whether the personnel performing the herbicide and pesticide applications may be employees of a qualified subcontractor, provided those individuals hold and maintain the required Puerto Rico pesticide applicator certification, or whether the certified personnel must be direct employees of the prime contractor.

ANSWER:
The licensing and certification requirements in PWS paragraph 1.4.6 may be satisfied by qualified personnel of a subcontractor, provided those individuals possess and maintain the required licenses and certifications from the Commonwealth of Puerto Rico and the EPA.

The prime contractor remains fully responsible for ensuring that all subcontractor personnel comply with the entire PWS, including qualification requirements, access procedures, and any required flow-down terms and conditions. The Government has no privity of contract with any subcontractor and will not direct or coordinate subcontractor personnel.

Prospective prime contractors are responsible for determining the responsibility of their subcontractors in accordance with FAR 9.104-4 and must comply with all applicable requirements of FAR Subpart 9.1, including restrictions on subcontracting with debarred or suspended entities.

This is a clarification only. It does not change the PWS, scope, performance requirements, evaluation criteria, or any other terms of the solicitation. This clarification does not constitute a reopening of the period for receipt of questions. Any questions received after the question period closing date will not be considered or answered. An SF 30 will not be issued, and quoters are not required to resubmit acknowledgements or updated quotations in response to this notice update. The period for receipt of quotations will not be extended. This update is for clarification and informational purposes only.

(end of Update 0002)

Update 0001 to SAM Notice

The purpose of this SAM notice update is to inform interested quoters that the Government has issued Amendment 0001 to Solicitation W912LR26QA045 for Green Areas Grounds Maintenance. This amendment formally revises Section C of the Performance Work Statement (PWS) to incorporate critical scope clarifications established during the Government's Request for Information (RFI) phase.

The revised PWS (Rev1) includes the following key updates:

• Scope Reductions: Complete removal of requirements for non-operational irrigation system inspections, fertilization tasks, and the maintenance of plant beds, shrubs, and ornamental trees. See PWS for details.

• Erosion Control Clarification: Section 5.10.1.4 has been updated to clarify that while contractors must exercise strict operational care on steep (50-degree) slopes to prevent turf damage, they are not required to submit or execute an independent erosion mitigation plan. See PWS for details.

• Contractor Storage Policy: Section 3.4.1 has been updated to reflect that the Government will not provide staging or storage areas. All contractor-owned tools, equipment, and materials must be removed from the installation daily upon completion of the shift.See PWS for details.

• The PWS has been updated to reflect responses and clarifications to question and has been renamed and uploaded as "Section C - FY26ASP Green Areas Maintenance PWS Rev1.pdf"

The period for questions has officially closed as of 15 September 2026 at 10:00 a.m. (AST/Local Time Puerto Rico). The Government will not address any more questions after closing date and time for questions. The Government will NOT conduct another site visit. The solicitation has NOT been extended. 

Quoters must acknowledge receipt of Amendment 0001 (SF-30) within their submitted quotation packages. The updated Performance Work Statement (PWS Rev1), answers to RFIs, and the SF-30 form are available for download in the attachments section below.

All other quotation submission deadlines and instructions remain unchanged. 

(end of Notice Update 0001)

Notice ID: W912LR26QA045

Description of Services: Green Areas Maintenance Services for Areas Surrounding Building 2022

Camp Santiago Joint Training Center, Salinas, Puerto Rico

Agency: National Guard, Puerto Rico Army National Guard

Contracting Office: USPFO PR Purchasing & Contracting Division

This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with RFO FAR Part 12. This announcement constitutes the only solicitation. Quotes are being requested and a separate written solicitation will not be issued.

Green Areas Maintenance Services: The Government intends to issue a Request for Quotation for non-personal commercial services requirement to obtain Green Areas Maintenance Services for Areas Surrounding Building 2022 Camp Santiago Joint Training Center, Salinas, Puerto Rico. The Contractor shall provide all personnel, equipment, supplies, materials, supervision, and non-personal scheduled services necessary to perform landscape care and maintenance services, including Lawn Mowing, Vegetation Mowing, Edging, Trimming, and Weeds Removal, on a monthly basis as defined in this PWS, except for those items specified in Part 3 as Government-furnished property or services. The Contractor shall perform to the standards in this contract.

This solicitation incorporates provisions and clauses by reference. The full text of provisions and clauses may be accessed electronically at https://www.acquisition.gov/far-overhaul.

This acquisition is not subject to the Defense Priorities and Allocations System (DPAS).

This requirement is a 100% Small Business set-aside under North American Industry Classification System (NAICS) 561730 Landscaping Services, in accordance with RFO FAR 19.107-2(c) and DFARS RFO FAR (Deviation 2026-O0037), using Simplified Procedures in accordance with subpart 12.201-1 for Commercial Products and Commercial Services to obtain non-personal services to obtain landscaping services. Quotations are solicited from Small Business Concerns.

NAICS Codes: 561730 Landscaping Services Size Standard: $9,500,000

PSC: Q201

Period of Performance: 29 Sept 2026 to 27 Sept 2027 for base period, four 12-month option periods and one up to 6-months extension.

Place of Performance:  Bldg 2202, Camp Santiago Joint Training Center, Salinas, PUERTO RICO. 

Delivery and Acceptance FOB Point: DESTINATION 

Submission Instructions

Deadline: 17 September 2026 at 4:00 PM Local Time (Puerto Rico) Submission Method: Quotes shall be submitted electronically to contact@example.gov. Include the solicitation number in the subject line (avoid excessively long subject lines). 

Questions: Submit questions to the same email address no later than 15 September 2026 at 10:00AM Local Time (Puerto Rico). Questions must relate to clarification of requirements, terms, and conditions only. The contracting office will not address questions explicitly stated in this solicitation and its attachments. 

Site Visit:  A site visit will be held on 11 September 2026 at 9:30 AM Local Time (Puerto Rico).

Attendees must obtain a Visitor’s Pass at the Camp Santiago Joint Training Center Visitor Control Center (CSJTC‑VCC) located at the Main Entrance of Camp Santiago Joint Training Center. The following valid documents are required:

1. Vehicle Registration
2. Driver’s License
3. Proof of Vehicle Insurance
4. Safety Inspection or Car Rental Agreement (if applicable)
5. Social Security Number and other identifying information.

Information provided to the CSJTC‑VCC is protected under the Privacy Act.

Quoters should plan for CSJTC‑VCC processing time. The Contracting Office cannot influence this process and will not delay the site visit if attendees arrive late due to pass‑issuance delays.

Basis of Award

(a) Evaluation. The Government intends to award a firm-fixed-price purchase order to the responsible quoter submitting the lowest-priced quote that conforms to all solicitation requirements.

Quotes must comply with all solicitation terms and conditions, including the line-item descriptions, buy terms, and attachments. The Contracting Officer may seek clarifications, if necessary.

(1) Price Evaluation. The Government will evaluate total price, inclusive of transportation and all associated charges to the stated destination, and will evaluate options in accordance with paragraph (b) of this provision. The Government will determine whether the quoted price is fair and reasonable using one or more techniques permitted by RFO 12.203(c)(2).

(2) Unbalanced Pricing. The Government will evaluate whether line-item prices are mathematically and materially unbalanced. A quote may be rejected if the Contracting Officer determines that the unbalanced pricing poses an unacceptable risk to the Government.

(3) Evaluation Procedures. Consistent with RFO 12.203(c)(2), the Government may use the price-analysis procedures in RFO 15.404, as appropriate. The Government is not required to establish an evaluation plan, score quotations, establish a competitive range, or conduct discussions before communicating with quoters or requesting revised quotations. 

(b) Evaluation of Options. The Government will evaluate quotes for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that a quote is unacceptable if option prices are significantly unbalanced. Evaluation of options does not obligate the Government to exercise any option.

For purposes of evaluating the option to extend services under 52.217-8, the Government will evaluate a six-month extension using the rates applicable to the final option period, prorated for six months. The evaluated price for the 52.217-8 extension is for award-evaluation purposes only and does not establish a separate contract line item or obligate the Government to exercise the extension. If exercised, 52.217-8 will be performed at the rates specified in the purchase order at the time of exercise, subject to any authorized adjustment under that clause.

(c) Responsibility. Before award, the Contracting Officer will determine that the apparent successful quoter is responsible. If the apparent successful quoter's price is abnormally low, the Contracting Officer may request information necessary to assess the quoter's ability to perform, including relevant information on labor, materials, pricing assumptions, or performance-risk mitigation.

If the apparent successful quoter is a small business and the Contracting Officer finds the quoter nonresponsible, the matter will be referred to the Small Business Administration for a Certificate of Competency determination, as applicable.

(d) Award. The Government will issue a purchase order to the successful quoter. A binding contract is formed when the supplier accepts the purchase order in writing or begins substantial performance, consistent with RFO 12.201-1(b)Note: This solicitation will be evaluated using Simplified Procedures consistent with RFO FAR 12.201-1 and 12.203 for evaluating Quotations. Quoters are reminded that, consistent with RFO FAR 12.201-1(b), Legal Effects of Quotations, a quote is not an offer. All submissions will be treated as QUOTATIONS, regardless of how Quoters decide to label or name their submissions.  Quoters are to review SF 1449 52.212-1, 52.212-1 addendums, and 52.212-2 for additional information. In the event of a discrepancy between this combined solicitation and the SF 1449, the SF 1449 shall govern.

Anticipated Date of Award: 22 September 2026

Attachments:

1. SF 1449
2. Performance Work Statement (PWS)
3. Wage Determinations (Service Contract Act)

The list below provides provisions and clauses by reference. Quoters are responsible for reviewing Standard Form 1449 of this solicitation for full-text and tailored clauses.  

Provisions and Clauses

FAR Provisions Incorporated by Reference: 

• 52.204-7 - System for Award Management-Registration 

FAR Provisions Incorporated by Full Text: 

• 52.212-1 - Instructions to Quoters —Commercial Products and Commercial Services (Tailored)

• 52.212-2 - Evaluation—Commercial Products and Commercial Services (Tailored)

DFARS Provisions Incorporated by Reference: 

• 252.203-7005 - Representation Relating to Compensation of Former DoD Officials 

• 252.204-7008 - Compliance with Safeguarding Covered Defense Information Controls 

• 252.204-7019 - Notice of NIST SP 800-171 DoD Assessment Requirements 

• 252.204-7024 - Notice on the Use of the Supplier Performance Risk System 

• 252.225-7055 - Representation Regarding Business Operations with the Maduro Regime 

• 252.225-7059 - Prohibition on Certain Procurements from the Xinjiang Uyghur Autonomous Region—Representation

DFARS Provisions Incorporated by Full Text: 

• 252.204-7017 - Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services—Representation

FAR Clauses Incorporated by Reference: 

• 52.203-19 - Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements 

• 52.204-10 - Reporting Executive Compensation and First-Tier Subcontract Awards 

• 52.204-13 - System for Award Management-Maintenance 

• 52.209-6 - Protecting the Government's Interest When Subcontracting With Contractors Debarred, Suspended, Proposed for Debarment, or Voluntarily Excluded 

• 52.212-4 - Terms and Conditions—Commercial Products and Commercial Services 

• 52.219-6 - Notice of Total Small Business Set-Aside 

• 52.222-36 - Equal Opportunity for Workers with Disabilities 

• 52.222-41 - Service Contract Labor Standards 

• 52.222-50 - Combating Trafficking in Persons 

• 52.226-8 - Encouraging Contractor Policies to Ban Text Messaging While Driving 

• 52.232-33 - Payment by Electronic Funds Transfer—System for Award Management 

• 52.232-40 - Providing Accelerated Payments to Small Business Subcontractors 

• 52.233-3 - Protest After Award 

• 52.233-4 - Applicable Law for Breach of Contract Claim

DFARS Clauses Incorporated by Reference: 

• 252.203-7000 - Requirements Relating to Compensation of Former DoD Officials 

• 252.203-7002 - Requirement to Inform Employees of Whistleblower Rights 

• 252.204-7012 - Safeguarding Covered Defense Information and Cyber Incident Reporting 

• 252.204-7018 - Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services 

• 252.225-7056 - Prohibition Regarding Business Operations with the Maduro Regime 

• 252.225-7060 - Prohibition on Certain Procurements from the Xinjiang Uyghur Autonomous Region 

• 252.232-7003 - Electronic Submission of Payment Requests and Receiving Reports 

• 252.232-7010 - Levies on Contract Payments 

• 252.247-7023 - Transportation of Supplies by Sea

FAR Clauses Incorporated by Full Text: 

• 52.219-14 - Limitations on Subcontracting (Deviation 2021-O0008) 

• 52.222-42 - Statement of Equivalent Rates for Federal Hires

DFARS Clauses Incorporated by Full Text: 

• 252.232-7006 - Wide Area WorkFlow Payment Instructions 

• 252.222-7000 - Restrictions on Employment of Personnel