RFQ - Imperial County Registrar of Voters Election Equipment Moving Service

The County of Imperial is soliciting qualified contractors to provide transportation services for election equipment in support of the November 3, 2026, General Election, under Solicitation Number RFQ 27-0009. The selected contractor must deliver and retrieve approximately thirty-eight election equipment containers and fourteen Ballot-on-Demand printers between the Imperial County Elections Office at 940 Main Street, El Centro, CA, and fifteen designated Vote Center locations across the county. All services must be performed within specified hours of 7 a.m. to 5 p.m., with equipment delivery scheduled for October 23, 2026, to two locations and October 30, 2026, to the remaining thirteen; retrieval of all equipment is required on November 4, 2026. Contractors are responsible for safe loading, secure transportation, proper unloading, and careful return of all items, using vehicles equipped with hydraulic lift gates to minimize manual handling and prevent damage. Equipment is mobile due to built-in wheels, and no specific packaging, labeling, or environmental controls are mandated beyond general care requirements. The solicitation operates under a Lowest Price Technically Acceptable (LPTA) basis, where technical acceptability is determined by compliance with mandatory criteria such as vehicle specifications, insurance coverage, adherence to the transportation schedule, and submission of an active Imperial County Business License and Certificate of Insurance. No federal acquisition regulation clauses apply, as this is a local government procurement under NAICS code 484220, and no set-aside or socioeconomic certifications are required. All proposals must be submitted electronically via the PlanetBids Vendor Portal by September 1, 2026, at 2:00 p.m., with no physical submissions accepted. Attachments include photos of the equipment and a spreadsheet of Vote Center locations. There are no formal evaluation factors, scoring weights, or quality inspection criteria beyond ensuring equipment integrity and schedule compliance. No contract value is listed, as pricing will be determined by vendor quotations, and no specific payment, invoicing, or accounting details are provided within the document. The primary point of contact is Gabriela Loo, Purchasing Supervisor, reachable via phone or email for inquiries.