RFQ2025-04 Imprivata Services

The contract for Imprivata Enterprise Access Management (EAM) services issued by the Superior Court of Kern County encompasses the procurement of licenses, hardware, and implementation services to enhance secure access across the Court’s IT environment. The scope includes delivering 620 OneSign SSO/AM licenses, 72 appliances, USB proximity readers, and associated remote configuration, validation, and deployment support, with a targeted Go-Live date of September 16, 2025. The contract emphasizes strict adherence to Imprivata-supported components, with all products and services to be provided solely by the specified manufacturer, and requires firm pricing for 36 months. Delivery must occur within 30 days of order receipt, and the project involves detailed planning, validation, and end-user testing, overseen by designated Court and vendor project managers. The procurement process is based on a Lowest Responsive Quote approach, with evaluation criteria focusing on responsiveness, compliance with specifications, price, delivery timeline, and participation in the DVBE program for potential incentives. Vendors must submit a comprehensive quote using the Court’s official form, including supporting documentation such as a California Seller’s Permit, Payee Data Record, and certifications under the Darfur Contracting Act and conflict minerals regulations if applicable. The contract incorporates specific project management roles, change request procedures, and strict submission deadlines—quotes are due by 3:00 p.m. on August 8, 2025, via mail or fax. No federal FAR clauses are incorporated; instead, the contract is governed by California state procurement laws, the Judicial Branch Contract Manual, and the Court’s purchase order terms. The agreement also stipulates that inspection and acceptance occur at the Court’s location, with validation based on successful testing and approval by designated Court personnel.