RFQQ 185936: Detroit Supply Schedule #1 Grounds Services

The Detroit Supply Schedule #1 Grounds Services contract, under RFQQ 185936, is a long-term indefinite delivery indefinite quantity (IDIQ) city-wide contracting vehicle established by the City of Detroit to procure a comprehensive range of grounds maintenance and related services. These services include mowing, landscaping, planting, pruning, tree and shrub removal, pest control, snow and ice removal, and other grounds upkeep activities necessary for City of Detroit agencies and authorized municipal jurisdictions across Michigan. The solicitation aims to engage commercial firms, emphasizing compliance with regulatory and federal requirements, and targets Certified Detroit Businesses with a maximum estimated contract ceiling of approximately $123 million over five years. The contract supports a broad scope of grounds services with planned utilization through multiple task orders or purchase orders under defined schedule item numbers, enabling flexible and responsive procurement aligned with the City’s operational and citizen service demands. Offerors responding to this solicitation must undergo a qualification and quotation process, submitting detailed proposals electronically via the Oracle Supplier Portal by May 29, 2030, with earlier submission deadlines for initial rounds in 2025. Required submission components include respondent questionnaires, financial and tax documentation, affidavits, certificates of authority, and a technical proposal describing the approach and compliance with the Statement of Work. The contract documentation includes extensive terms and conditions, emphasizing local preference, compliance with professional and political conduct standards, invoicing and payment procedures through City-managed electronic systems, and adherence to federally mandated procurement regulations including those related to the American Rescue Plan Act funding and environmental statutes. Performance and inspection oversight are managed by designated City officials, with contractors responsible for compliance, including flow-down requirements to subcontractors. The contract structure prioritizes low total net bid awards ensuring technical acceptability while mandating continuous documentation of qualifications and business eligibility through systems like SAM.gov, underscoring the City’s commitment to transparent and accountable procurement aligned with local economic development goals.