RFQt Sewer Cleaning Equipment, Parts and Repair Services

The City of Fort Worth is soliciting bids under solicitation number 26-0194 for sewer cleaning equipment, parts, and repair services to support its Water Department on an as-needed basis. The contract is structured as an indefinite-delivery, indefinite-quantity arrangement with a base term and up to four one-year renewal options, with performance centered at the Water Department’s field operations location at 1608 11th Ave, Fort Worth, Texas. Bidders must respond by the deadline of April 27, 2026, and proposals must include completed RFQt-01 forms, a bid table, and a Small Business Enterprise Certificate if claiming small business status. Evaluation will follow the Lowest Price Technically Acceptable methodology, where technical compliance is a pass/fail threshold and award goes to the lowest responsive and responsible bidder with a reasonable price. All work must adhere to industry standards and federal, state, and local regulations, with vendors required to respond to service calls within three hours, deliver replacement parts within 60 days of order, and repair or replace components within one to five business days. Equipment provided must meet or exceed original specifications, and all services must be performed in compliance with applicable laws, including non-discrimination and immigration requirements. Vendors are required to carry insurance meeting A.M. Best ratings and Texas state standards, and must submit valid certificates prior to commencing work. The City retains audit rights to vendor facilities and records, and all work product becomes the exclusive property of the City. Electronic invoicing is mandatory, sent to [email hidden] under Net 30 payment terms consistent with the Prompt Payment Act, with no use of federal systems like WAWF. Subcontracting or assignment is prohibited without prior written consent, and subcontractors must be bound by the same obligations as the primary contractor. The contract includes provisions for liability and indemnification, dispute resolution under Texas law, and termination rights if funds are not appropriated. No formal FAR clauses are incorporated; instead, custom-drafted sections govern key areas including term and termination, insurance, amendments, and notices. While pricing details are absent from the solicitation—replaced with placeholders—the contract emphasizes responsiveness, compliance, and quality over cost trade-offs, with no formal evaluation weights, risk ratings, or inspection criteria beyond legal and regulatory adherence. The process supports the City’s Small Business Program under Ordinance No. 27832-08-2025, and all bidders