Roadway Audit, Planning, And Major Rehabilitation Project

The City of Yuba City is seeking a qualified consulting firm to conduct a comprehensive citywide pavement condition index update, develop Plans, Specifications, and Estimates for a $12 million to $14 million road rehabilitation project, and create a five-year resurfacing plan. The scope involves assessing approximately 255 centerline miles of roadway and various city facility pavements, integrating all data into the StreetSaver software platform, and providing ongoing construction support. The primary focus is on arterial and collector roads, with the rehabilitation project targeting a summer 2027 construction start. Proposals must demonstrate a detailed methodology, a feasible project schedule, demonstrated experience, and full compliance with the RFP requirements, with evaluation based on a trade-off approach where technical merit outweighs cost. The consultant must submit a 35-page proposal excluding attachments, provide resumes for key team members (no more than four pages per person), three client references, an IRS W-9 form, and California state business verification, all in PDF format via the PublicPurchase.com portal by the August 11, 2026 deadline. The contract is structured as a Professional Services Agreement with task orders to manage scope execution, and the consultant will operate as an independent contractor subject to California labor laws, including prevailing wage requirements and DIR registration. Insurance must meet ISO standards CG 2009 and CG 2037, with carriers rated by A.M. Best, and ongoing conflict of interest disclosures are mandatory, particularly concerning any affiliated entities potentially bidding on the subsequent construction work. Invoices must be submitted in duplicate within 30 days of work completion and paid by the City’s Contract Administrator at 1201 Civic Center Blvd, Yuba City, CA 95993. All deliverables are subject to inspection at the consultant’s office or City Hall, and acceptance is determined solely by the City. The contract value for professional services is capped at $2,000,000, covering all assessment, planning, and design activities; the larger construction budget is separate and not part of the consultant’s contract. No federal acquisition regulations apply, and while electronic submissions are required, no specific invoicing system like WAWF or IPP is mandated.