Roof leakage inspection and repair

The U.S. Embassy Windhoek is seeking qualified contractors to perform roof leakage inspection and repair services at four designated residential properties located at 1 Ilse, 20 Epukiro, 13 Danie Joubert, and 12 Denis Shapred in Windhoek, Namibia. This is a firm fixed price contract requiring the contractor to supply all labor, supervision, tools, equipment, materials, transportation, and consumables necessary to inspect, diagnose, and repair roof leaks in accordance with professional industry standards. The scope includes comprehensive inspections of flashing, valleys, penetrations, and drainage systems; documentation through photographic evidence before, during, and after repairs; and the use of premium-grade sealants and materials that match existing design and color. The work must result in deliverables including pre-repair inspection reports, material lists, warranty certificates, final completion reports, and as-built documentation, all provided in English and consistent with specified dimensions. A minimum one-year warranty is required for all completed work. The solicitation, number 19WA8026Q0017, was posted on June 11, 2026, with a response deadline of June 25, 2026, at 17h00 local time. Offers must be submitted electronically to windhoekbidsubmission@state.gov or delivered physically to the embassy’s address in Klein Windhoek, and must not exceed 15 MB per file—larger submissions must be split across multiple emails. Proposals must be organized into three volumes: Pricing (including SF-18 and a detailed breakdown of costs by specification divisions), Commercial Evaluation (business registration, licenses, insurance proof, and financial capability documentation), and Technical Proposal (company profile, key personnel qualifications, two recent project references, and litigation history). Award will be made to the lowest-priced, acceptable, and responsible offeror, with acceptability and responsibility serving as mandatory pass/fail criteria. The contractor must provide performance and payment security equal to 50% of the contract value within ten days of award, remain in effect until final acceptance, and maintain general liability insurance covering bodily injury, property damage, and completed operations. All personnel must be approved through government security screening, wear issued badges, and be supervised by an English-speaking on-site representative. Invoices must be submitted monthly via the myILMS portal, with VAT itemized separately, and payment terms are extended to 30 days. The Government retains the right