Roofing Repair and Emergency Service

This roofing repair bid is for a 1 fiscal year contract starting with the purchase order date expected to be in July 2025 through June 2026 with (2) optional (1) year extensions. Questions must be asked by 1:00PM 03/18/25 and will be answered by 12:00PM 03/20/25. No work amount is guaranteed. The contract term is for fiscal year 2026. (7/1/25 - 6/30/26) ** with extension possible at the prices in this bid per mutual agreement up to 2 fiscal years (FY 2027, 2028). Awarded vendors will be required to use our work order system Famis, they will receive log on credentials and training by CCS. The awarded vendors will meet the service level agreements (SLA) set forth in TDX. TDX is the District's software system used to track all service related concerns and needs. The SLA's are as follows, Priority 1 Same day service, Priority 2, two day service, Priority 3, 30 days service. Contractors may be required to update work orders through the Buildings and Grounds work order software, TDX, within 48 hours of completion of work and to include a brief description of the repair and the parts or material that were used. Minimum Qualifications: In addition to the above requirements, for high volume rain or freeze thaw cycles, the district expects 3 separate service crews to be dispatched simultaneously. The vendor must specifically have service crews and service crew workers. Service crew workers are defined as spending at least 1/3 of their time performing service work, as opposed to major install work. In total, CCS requires (3) trucks with (2) people in each available during the high volume rain or freeze thaw cycles. Liquidated damages: If the Priority 1 (Same day service) is not met AND fewer than 3 crews were being utilized for Columbus City Schools, a credit of $100 per work order must be on the invoice. CCS expects vendors to work into the evening typically on workday rain events. To be considered for repair service you must be approved by at least three Manufacturers of commercial roofing material, you must provide CCS with proof of certifications so they can be verified. The certificates can be uploaded into Public Purchase with your bid or be provided by the apparent winner during due diligence review. As Columbus City Schools moves forward with the Facilities Master Plan (FMP) it is important we maintain our warranties. Therefore the certifications and SLA’s are mandatory for consideration in this process. With each work order performed, you are required to take before and after pictures, remove all leaves and debris from the roof; this includes cleaning all drains and gutters on the entire building. You are expected to clean all refuse from your work on the roof or the grounds created during your job task, and dispose of properly off site. Our dumpsters are not for your use. Your company is expected to use all OSHA safety requirements including but not limited to, hearing protection, eye protection, and fall protection, properly tied off ladders set at proper heights. The awarded vendor will have the following qualifications: Have a minimum of Three (3) years verifiable experience in and the ability to repair all of the following roof types: A) B.U.R. roofs, 4 ply and 3 ply systems, granulated caps and gravel surfaced. B) E.P.D.M. systems fully adhered and mechanically attached. C) P.V.C. systems D) TPO roof systems E) Shingle roofs Upon awarding this bid, the District maintains the right to monitor contract performance. Contractors are subject to quarterly reviews. Review forms are available in attachments. Columbus City Preparatory School for Girls Southeast East HS Southeast Franklin Annex Southeast Fairwood Alt ES Southeast Eastgate ES Southeast Broadleigh ES Southeast Africentric K-12 Southeast Columbus City Preparatory School for Boys Southeast East Columbus ES Southeast South Mifflin ES Southeast Cassady Alt ES Southeast Mifflin MS Southeast Champion MS Southeast Trevitt Beatty ES Southeast Windsor STEM Academy Southeast 17th Facilities Southeast Eastmoor Academy HS Southeast Fairmoor ES Southeast Johnson Park MS Southeast Sherwood MS Southeast Shady Lane ES Southeast Walnut Ridge HS Southeast Woodcrest ES Southeast Olde Orch Alt ES Southeast Berwick Alt Southeast Scottwood ES Southeast Easthaven ES Southeast Leawood ES Southeast Yorktown MS Southeast Oakmont ES Southeast Independence HS Southeast Liberty ES Southeast Columbus City Schools has established an Outreach Program to increase participation of businesses designated as Local Economically Disadvantaged Enterprises (LEDE). The Board of Education (BOE) has established an aspirational goal of 20% participation by business designated as LEDE. Vendors are strongly encouraged to use a good faith effort to support the BOE in achieving the Districts LEDE participation goals. Additional information can be obtained by reviewing the BOE Community Inclusion Policy 6400 or by contacting the Outreach Coordinator Terri Wise at contact@example.gov .