RP004-27 Insurance Policies

The City of Lawrenceville is soliciting competitive sealed proposals for Property and Casualty Insurance Brokerage Services to support the Lawrenceville Risk Management Department. The selected service provider will act as a public sector insurance broker, responsible for providing all necessary skill and labor to manage insurance policies. The contract is structured as an annual agreement for an initial one year period, with four additional one year options to renew. Proposals must be submitted in a sealed container by 2:00 P.M. on December 3, 2026, to the Finance Office at City Hall. A critical submission requirement is that the fee schedule must be provided in a separate sealed envelope from the main proposal, which should include one unbound original, three bound copies, and one electronic PDF copy. Award will be granted to the highest scoring responsive and responsible proposer, with ties broken by the lowest cost. Evaluation criteria include the proposer's ability, capacity, and skill, previous performance on similar contracts, and legal registration to do business in Georgia. The service provider must adhere to strict communication standards, including same business day responses for general inquiries, one business day for standard certificates of insurance, and a four hour acknowledgement window for urgent coverage or claim matters. Additionally, the provider must deliver a claims advocacy protocol and provide educational presentations to city staff as requested. The contract includes comprehensive legal clauses covering indemnification, anti-kickback measures, and equal employment opportunity compliance, and requires the provider to maintain records for inspection for three years following final payment.