RR400 Beautification Project

Combined Synopsis/Solicitation (RR400 Lawn Beautification Project) This is a combined synopsis/solicitation for commercial items prepared in accordance with (IAW) the format in subpart 12.6, as supplemented with additional information included in this notice. The announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. Solicitation # H92257-15-Q-0159 is hereby issued as a Request for Quotation (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 05-74, Effective July 1, 2014. This is a restricted purchase set-aside for 100% Small Business Concerns. The North American Industry Classification System Code (NAICS) is 561730. The small business size standard is $7.5M. Evaluation Utilizing Simplified Acquisition Procedure (Feb 2015) The U.S. Government intends to award a Firm Fixed Price purchase order to the successful Quoter of this RFQ. The Government will issue an order resulting from this request for quotation to the responsible Offeror whose quotation is most advantageous to the Government, considering both price and non-price factors. The following factors will be used to evaluate quotations: (1) Personnel Qualifications. The experience, education, and qualifications of personnel proposed to work on the contract will be evaluated to determine their ability to perform their proposed duties in accordance with Statement of Work. (2) Technical Approach and Capability. The offeror's approach to performing contract requirements and its capability to successfully perform the contract in accordance with Statement of Work. (3) Past Performance. The offeror's past performance on related contracts will be evaluated to determine, as appropriate, successful performance of contract requirements, quality and timeliness of delivery of goods and services, cost management, communications between contracting parties, proactive management and customer satisfaction. (4) Price. (End of Provision) CLIN 0001 - Lawn Beautification Project Base Year CLIN 1001 - Lawn Beautification Project Option Year 1 CLIN 2001 - Lawn Beautification Project Option Year 2 CLIN 3001 - Lawn Beautification Project Option Year 3 CLIN 4001 - Lawn Beautification Project Option Year 4 STATEMENT OF WORK Headquarters Building RR400 Lawn Beautification Project 1. DESCRIPTION OF SERVICES: The contractor shall provide all personnel, equipment, tools, supervision, and other items and services necessary to ensure an aesthetic, year round floral array of draught/ weed/insect resistant seasonal annuals/perennials trees and shrubbery is maintained at Headquarters U.S. Marine Corps Forces Special Operations Command (MARSOC). The contractor shall be responsible for planting and maintaining trees, shrubs, and plants and present a clean, neat, and professional appearance throughout a specified area of approximately .09 acres. 2. PERIOD OF PERFORMANCE: The Government intends on procuring services for one (1) base and four (4) option years for this requirement. 3. PLACE OF PERFORMANCE: All services provided shall be performed at MARSOC Headquarters, Building RR400 (Stone Bay), Camp Lejeune, NC 28460. 4. HOURS OF OPERATION: The contractor shall perform all work between the hours of 7:30 a.m. - 4:30 p.m., EST, Monday-Friday, excluding Federal Holidays. Any work performed outside of these hours, to include weekends or holidays, must first be approved by the Contracting Officer a minimum of 48 hours prior to the date desired. 4.1. Recognized Holidays: Federal holidays observed by this base are New Year's Day, Martin Luther King, JR's Birthday, President's Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day, Christmas Day, and other specifically designated days that are mutually agreed upon by the Contracting Officers Representative (COR) and the Contractor. When a holiday falls on a Sunday, the following Monday will be observed as a legal holiday. When a holiday falls on a Saturday, the preceding Friday is observed as a holiday by U.S. Government agencies. 4.2. Emergency Base Closure: Work schedule adjustments due to emergency base closure. Upon Government notification (TV, radio, telephone, verbal, etc.) that non-essential personnel are not to report to the base or are to leave the base due to some type of emergency (hurricane, tornado, snow, etc.) situation, Contractor personnel are to act accordingly as they are included in the category of non-essential personnel. Non-essential personnel are to report for their regular work schedules as advised by the Government. 5. CONTRACTOR REQUIREMENTS. 5.1. PLANT AND MAINTAIN TREES/SHRUBS/HEDGES: The contractor shall develop and provide a list of plants, shrubs trees and annuals/ perennials commensurate with size and area of the facility to include on-site weeding, maintenance and upkeep of the beds and replacements as needed. Contractor shall be responsible for the application of appropriate chemicals when necessary to successfully maintain the beautification of the specified area. The contractor shall be responsible for replacing any trees or shrubbery that does not survive the initial planting at no additional cost to the Government. Contractor shall be responsible for taking and processing any soil samples. The Contractor shall not be held liable for any trees/shrubs/hedges that die due to acts of god, fires, floods, epidemics, and unusually severe weather. 5.1.1. The Contractor shall at all times keep the work area free from accumulations of waste materials. Before completing the work, the Contractor shall remove from the work and premises any rubbish, tools, equipment, and materials that are not the property of the Government. Upon completing the work, the Contractor shall leave the work area in a clean, neat, and orderly condition satisfactory to the customer. 5.2. The contractor shall attend a kick off meeting to review/adjust the requirements of this statement of work (SOW) prior to commencement of any work. The date and location of the kick off meeting shall be determined after award. 5.3. SCHEDULED VISITS: The contractor shall make the following minimum scheduled visits throughout the period of performance: 5.3.1. Jan (All Years) - One visit, plant / maintain as needed. 5.3.2. Feb (All Years) - One visit, fertilize, plant, maintain as needed. 5.3.3. Mar-Jun (All Years) - One visit per month, maintenance as needed. 5.3.4. Aug (All Years) - One visit, maintenance as needed. 5.3.5. Oct (All Years) - One visit, maintenance as needed. 5.3.6. Dec (All Years) - One visit, maintenance as needed. 5.3.7. Base Year: 1 Mar 2015 - 28 Feb 2016 5.3.8. Option Year 1: 1 Mar 2016 - 28 Feb 2017 5.3.9. Option Year 2: 1 Mar 2017 - 28 Feb 2018 5.3.10. Option Year 3: 1 Mar 2018 - 28 Feb 2019 5.3.11. Option Year 4: 1 Mar 2019 - 28 Feb 2020 6. CONTRACTOR PERSONEL REQUIREMENTS. 6.1. CONTRACT MANAGER: The Contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person, and an alternate or alternates, who shall act for the contractor when the manager is absent, shall be designated in writing to the Contracting Officer. 6.1.1. The contract manager or an alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The contract manager or an alternate shall be available during the duty hours of 0730 to 1630 hours Monday through Friday, except Federal holidays, within 60 minutes to meet on the installation with government personnel (designated by the Contracting Officer) to discuss problem areas. 6.1.2. The contract manager and alternate(s) must be able to read, write, speak, and understand English. 6.2. CONTRACTOR EMPLOYEES: The Contractor shall not employ persons for work on this contract if such employee is identified to the contractor by the Contracting Officer as a potential threat to the health, safety, security, general wellbeing or operational mission of the installation and its population. 6.2.1. Contractor personnel shall present a neat appearance and be easily recognized as contractor employees. This may be accomplished by wearing distinctive clothing, bearing the name of the company or by wearing appropriate badges that contain the company name and employee name. 6.2.2. The contractor shall not employ any person who is an employee of the U.S. Government if employing that person would create a conflict of interest. Additionally, the contractor shall not employ any person who is an employee of the Department of the Navy, either military or civilian, unless such person seeks and receives approval according to DOD 5500.7-R, The Joint Ethics Regulation. The Contractor is cautioned that off-duty active military personnel hired under this contract may be subject to permanent change of station, change in duty hours, or deployment. Military Reservists and National Guard members may be subject to recall to active duty. The abrupt absence of these personnel could adversely affect the contractor's ability to perform; however, their absence at any time shall not constitute an excuse for nonperformance under this contract. 6.2.3. The Government reserves the right to restrict the employment of any Contractor employee who violates federal regulations or is identified as a potential threat to the security, safety, health or the operational mission MARSOC, this base and its population. Contractor employees shall not loiter on or around the base during off duty hours. The removal of such a person shall not relieve the Contractor from providing all deliveries and performance requirements. 6.3. TRAFFIC LAWS: The Contractor and their employees shall comply with base traffic regulations. All base traffic regulations shall be made available to the Contractor upon request. 7. QUALITY CONTROL ASSURANCE. 7.1. QUALITY CONTROL PROGRAM: In compliance with the clause entitled "Inspection of Services", 52.246-4, the contractor shall establish a complete Quality Control Program (QCP) to ensure the requirements of this contract are provided as specified. The Contracting Officer will notify the Contractor of acceptance or required modifications to the plan before the contract start date. The Contractor shall make appropriate modifications (at no additional costs to the Government) and obtain acceptance of the plan by the Contracting Officer before the start of the first operational performance period. 7.1.1. The Contractor shall establish and maintain a complete QCP to assure the requirements of the contract are provided as specified. An initial copy of the Contractor's QCP must be provided to the Contracting Officer within five (5) days of contract award. When copies of these records are requested by the Government, the Contractor shall furnish them within eight (8) work hours after notification. It will provide methods for identifying and preventing deficiencies in the quality of service performed, before the level of performance becomes unacceptable. 8. GOVERNMENT OBSERVATIONS: Government personnel such as the Department of Defense (DoD) Inspection Teams, Navy Auditors, Environmental Inspectors, Contracting, etc., are authorized to observe Contractor operation. These personnel will not interfere with Contractor performance. The Government may use a variety of surveillance methods to evaluate the Contractor's performance. The methods of surveillance that are used in this contract are: 1) Planned surveillance of output items (daily/weekly) by the Quality Assurance Evaluator as determined necessary to assure a sufficient evaluation of Contractor performance. 2) Customer/GR complaints and comments. 3) Timeliness and accuracy of reports. 9. BILLING / INVOICE / PAYMENT 9.1. PAYMENT AND INVOICING. Services and supplies rendered under this contract will be paid by electronic funds transfer. Invoices for this service shall be submitted utilizing the Wide Area Workflow system, found at: https://wawf.eb.mil. All invoices submitted through the system will be certified by the below named and payment will follow by EFT in net 30 days. All vendors must be registered in the System for Award Management (SAM) at http://www.sam.gov/ in order to sell goods and services to the DoD. For help with registration in SAM, contact Federal Service Desk, +1 (555) 000-0000 or +1 (555) 000-0000. If you do not know your SAM POC, you can contact the Federal Service Desk at the above numbers. 10. SAFETY REQUIREMENTS. 10.1. In performing work under this contract, the contractor shall: 10.1.1. Provide protection to Government property to prevent damage during the period of time the property is under the control or in possession of the Contractor. 10.1.2. Include a clause in all subcontracts to require sub-contractors to comply with the safety provisions of this contract as applicable. 10.1.3. Record and report promptly (within one hour) to the Contracting Officer or authorized Government Representative (GR), all available facts relating to each instance of damage to Government property or injury to either Contractor or Government personnel. 10.2. BASE SAFETY. Safety Regulations may be obtained from the Base Safety Officer. The Contractor shall maintain accurate records and report to the GR within sixteen (16) working hours after occurrence, exposure data and all accidents resulting in death, traumatic injury, occupational disease, or damage of property, materials, supplies, and/or equipment incidental to contract performance. The GR will notify the Contractor of any noncompliance with the foregoing provisions and the action to be taken. The Contractor shall, after receipt of such notice, immediately correct the condition. If the Contractor fails or refuses to comply with safety requirements, the Contracting Officer may issue an order stopping all or part of the work until satisfactory corrective action has been taken. No part of the time lost due to any such stop order shall be made the subject of claims for extension of time or for excess costs or damages to the Contractor. The Contractor shall confer with the Base Safety Officer to coordinate and implement applicable safety rules and regulations prior to commencement of contract work. The Government shall maintain the right to periodically inspect for safety conditions and safe working practices or as considered necessary by the Contracting Officer or safety personnel. 11. MARSOC SECURITY REQUIREMENTS. 11.1. SECURITY DIRECTIVES: While performing duties within MARSOC owned and operated facilities, the contractor must adhere to all service/component command/local security directives, regulations, and standard operating procedures at each contract performance location. Appropriate local service/component command security directives, regulations, and standard operating procedures will be provided by the GR. Furthermore, the contractor will account for and return to the appropriate issuing office, all Identification/Common Access Cards (CAC), security badges, installation entry passes/vehicle decals issued to contractor personnel upon completion or termination of the contract, termination of employment, or suspension of classified clearance or access of any contractor employee. The Government is not responsible for lost or stolen items. The Contractor is responsible for providing the information required for obtaining clearances, permits, passes, or security badges that are required for Contractor personnel or equipment access. This includes information required for police or background checks or investigations. The Contractor is responsible for ensuring such clearances, permits, passes, or security badges are promptly returned to the issuing activity upon termination of an employee, completion of a project, or termination of a contract or subcontract. All Contractor personnel performing work under this contract who require access to military installations shall obtain personal entry and vehicle passes from the Provost Marshall's Office (PMO) of Camp Lejuene. The Security Office of MARSOC has broad authority to remove or exclude any person from the military installation to protect personnel and property, to maintain good order and discipline, and to ensure the successful and uninterrupted performance of MARSOC. In the exercise of this authority, the Commanding Officer may refuse to grant personal entry passes or may bar Contractor employees, including employees who have been granted a personal entry pass. Refusal to grant an employee a personal entry pass or barment of an employee does not relieve the Contractor of the responsibility to continue performance under this contract. The Contractor's employees shall observe and comply with all base rules and regulations applicable to contract personnel, including those applicable to the safe operation of vehicles, and shall not be present in locations not required for the proper performance of this contract. Contractor personnel performing work under this contract shall be readily identifiable as an employee of the contractor through the use of uniforms with nametags. The contracting officer may approve alternate methods of ensuring contractor personnel are readily identifiable. 11.2. VEHICLE SECURITY: Each vehicle to be used in contract performance shall always display a valid state license plate and safety inspection sticker. Contractor or subcontractor vehicle operators shall have a valid driver's license for the category of vehicle operated. All vehicles entering the Base are required to obtain a Permit and shall be furnished without charge. MARSOC vehicle/personnel access is obtained on the main deck Security Office, building RR 400. All Contractor vehicles and equipment, when not in use, shall be locked or removed from the base or otherwise disabled, such that their operation by unauthorized personnel is prohibited. 11.3. EMPLOYEE SECURITY: Contractor employees must obtain a valid visitor pass from MARSOC Security Office, which is good until the ending date of the contract. 11.4. SECURITY CHECKS: Contractor personnel and their vehicles shall be present only in locations requiring contract performance. Contractor personnel entering the base shall conform to all Government regulations and are subject to such checks as may be deemed necessary to insure that no violations occur. No employee shall be permitted on base when such a check reveals that their presence would be detrimental to the security of the base/Command. Subject to security regulations, the Government will allow access to an area for servicing equipment or performing contract requirements. Upon request, the Contractor shall submit to the Contracting Officer questionnaires and other forms as may be required for security purposes. 11.5. ADDITIONAL SECURITY REQUIREMENTS: 11.5.1. Photography is restricted aboard MARSOC. Clearance for photography shall be obtained from the Security Office. 11.5.2. Electronic equipment including cellular phones is not permitted within RR400. 12. REQUIRED INSURANCE. The successful quoter shall furnish to the Contract Administrator a certificate of insurance as evidence of the existence of insurance coverage. The Contractor shall procure and maintain the entire period of performance under this contract with the following minimum insurance coverage: Type of Insurance Per Person Per Accident Property Comprehensive $300,000 $500,000 $100,000 General Liability Automobile Liability $200,000 $500,000 $20,000 Workmen's Comp As required by North Carolina State Law. All insurance changes shall be submitted within five workdays after changes occur. 12.1. STATEMENT OF INSURANCE: Prior to commencement of work, the Contractor shall furnish to the Contracting Officer a certificate or written statement of the above required insurance. (End of Statement of Work) The awardee of this award is required to be registered with, understand, and invoice through Wide Area Workflow. PROVISION / CLAUSES INCORPORATED BY REFERENCE: FAR 52.202-1 Definitions (JUL 2004) FAR 52.204-7 System for Award Management (JUL 2013) FAR 52.204-13 System for Award Management Maintenance (JUL 2013) FAR 52.212-1 Instructions to Offerors Commercial Items (APR 2014) FAR 52.212-3 Offeror Representations and Certifications-Commercial Items (DEC 2014) FAR 52.212-4 Contract Terms and Conditions Commercial Items (DEC 2014) FAR 52.219-1 ALT 1 Small Business Programs Representations (OCT 2014) FAR 52.222-22 Previous Contracts and Compliance Reports (FEB 1999) FAR 52.222-99 (Dev) Establishing a Minimum Wage for Contractors (Deviation 2014-O0017)(JUN 2014) FAR 52.247-34 F.O.B. Destination (NOV 1991) FAR 52.249-8 Default (Fixed-Price Supply & Services) (APR 1984) DFARS 252.203-7000 Requirements Relating to Compensation of Former DoD Officials. (SEP 2011) DFARS 252.203-7002 Requirement to Inform Employees of Whistleblower Rights (SEP 2013) DFARS 252.204-7000 Disclosure of Information (AUG 2013) DFARS 252.204-7004 ALT A System for Award Management. (FEB 2014) DFARS 252.225-7001 Buy American Act and Balance of Payments Program (JAN 2009) DFARS 252.232-7003 Electronic Submission of Payment Requests (MAR 2007) DFARS 252.232-7010 Levies on Contract Payments (DEC 2006) DFARS 252.243-7001 Pricing of Contract Modifications (DEC 1991) DFARS 252.247-7023 Transportation of Supplies by Sea (APR 2014) PROVISION / CLAUSES INCORPORATED BY FULL TEXT: Please note that due to character limitation in FedBizOpps, full text of the Federal Acquisition Regulation (FAR) can be accessed on the Internet at http://www.farsite.hill.af.mil FAR 52.212-3 Offeror Representations and Certifications Commercial Items (DEC 2014) Alternate I (DEC 2014) FAR 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders Commercial Items (DEC 2014) (Reference attachment for applicable clauses) FAR 52.217-8 Option to Extend Services (NOV 1999) FAR 52.217-9 Option to Extend the Term of the Contract (MAR 2000) FAR 52.252-2 Clauses Incorporated by Reference (FEB 1998) FAR 52.253-1 Computer Generated Forms (JAN 1991) 252.203-7998 Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements-Representation. (DEVIATION 2015-O0010) (Reference attachment for full text) 252.203-7999 Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements. (DEVIATION 2015-O0010) (Reference attachment for full text) DFARS 252.204-7012 Safeguarding of Unclassified Controlled Technical Information (NOV 2013) SOFARS 5652.201-9002 Authorized Changes Only By Contracting Officer (2005) SOFARS 5652.204-9002 Instruction for the Use of Electronic Contracts (NOV 2007) SOFARS 5652.204-9003 Disclosure of Unclassified Information (NOV 2007) SOFARS 5652.204-9004 Foreign Persons Section K (2006) SOFARS 5652.252-9000 Notice of Incorporation of Section K (1998) All FAR representations and certifications shall be submitted through Online Representations and Certifications Application (ORCA) at https://www.sam.gov *** It is very important that all vendors follow all instructions provided below, when quotes are submitted *** Vendors are required to register or update their registration on the System for Award Management website at https://www.sam.gov/portal/public/SAM/. This registration is required to receive contract award and will facilitate payment. Please include affirmative certification of ability to comply with Required Delivery Date. Additional information required in quotation: DUNS #, CAGE CODE #, and TIN #. The Government is seeking F.O.B Destination. If you have any questions or concerns, please contact SSgt Sung, Monora at +1 (555) 000-0000 or Email: contact@example.gov All questions are due by 1200 (12:00 PM) EST February 13, 2015. Questions shall be directed to SSgt Sung, Monora, Contract Specialist, Email: contact@example.gov. Questions are requested to be submitted via Email. Answers to all questions received will be posted via amendment to this solicitation no later than 1200 (12:00 PM) EST February 17, 2015. Quotes will be accepted via email only. Late submissions will not be considered. The burden of insuring the Vendors' quote is received by this office, within the stated timeframe, is the responsibility of Vendor. Please submit your quotations via any method listed below: E-mail SSgt Sung, Monora at contact@example.gov ***SITE VISIT INFO*** Location: MARSOC, Bldg. RR400, Stones Bay, Camp Lejeune, NC. 28542 Description(s): The United States Marine Corps Special Operations Command (MARSOC) is hosting a site survey meeting with vendors on 09:00 A.M. EST, February 17, 2015. MARSOC is seeking prospective quoters to attend an informational exchange relative to a requirement to complete RR400 Beautification Project located at the Stone Bay MARSOC HQ (Bldg. RR400) complex in Sneads Ferry, N.C. (Bldg. RR400). This meeting is designed to provide vendors with insight on MARSOC's requirement and answer any questions that are relative to this requirement. Sequence of events: On February 17, 2015 at 08:00 A.M. EST, vendors will arrive at the MARSOC Headquarters located at Stone Bay complex, Sneads Ferry, N.C. Please email the POC below in advance of this meeting to confirm personnel wishing to enter the complex. Any vendor who fails to provide the required information will be denied access to the complex. Vendors will be greeted by representative(s) of the command, receive guidance and be given tours of the building space's that are the subject of work to be performed. Subsequent to these tours, vendors will be afforded the opportunity to conduct a question and answer session relative to the requirements pertaining to work. Visitor Access Request Information: Non-DoD affiliate visitors or organizations that do not use Joint Personnel Adjudication System (JPAS) for clearance verification may submit a Visit Authorization letter via e-mail to contact@example.gov. The request must be on official stationary (vendor letterhead), signed by the Contractor and contain the following visitor information: 1) Full Name 2) Date of Birth 3) Place of Birth 4) Citizenship 5) Access & Type/Date of Clearance 6) Dates of Visit (21 August 2014) 7) Sponsor's Name & Phone number (Patrick McLaughlin, MSOSG G-6, +1 (555) 000-0000) 8) Purpose of Visit (Site Survey) Point of Contact. Interested vendors are required to contact SSgt Sung, Monora via email or phone at contact@example.gov no later than 0800 (8:00 AM) EST February 13, 2015. Coordination will be made with vendors relative to location, driving directions and base access. Place of Contract Performance: Marine Corps Special Operations Command Buildings RR400,RR136, RR405 Sneads Ferry, North Carolina 28460 United States *** SITE VISIT INFO END*** For email quotes, the Government office designated for receipt of the quote is the email inbox of the addressee indicated above. Notwithstanding the provisions at FAR 52.212-1(c), delivery is not accomplished until the addressee can open the email; delivery to a server or an email inbox on a server is not considered delivery to the designated Government office and the quotation is not under the Government's control until the addressee can open the email. The email shall not be considered to be delivered unless the entire content of the email and all attachments can be read by the addressee indicated above. Receipt of an electronic acknowledgment from the addressee establishes that a record was received but does not establish that the content sent corresponds to the content received. Email attachments are limited to no more than 2MB. Vendors are specifically warned that email may be subjected to spam filters or attachment stripping. All transmissions must clearly state the solicitation number and the name of the contracting specialist on the first page to ensure proper receipt. Attention is directed to FAR 52.212-1(c), concerning late submissions. Vendors are responsible for allowing adequate time for transmission to be completed. The Vendor bears the risk of non-receipt of transmissions, and should ensure that all pages of the proposal (and any authorized modifications) have been received by the designated office before the deadline indicated. Pages of a transmission that arrive after the deadline will not be considered. The Government may make award based solely on the quote received.