J--Emergency Generator Maintenance Service for VA Manchester

Table of Contents SECTION A 1 A.1 SF 1449 SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 1 SECTION B - CONTINUATION OF SF 1449 BLOCKS 3 B.1 CONTRACT ADMINISTRATION DATA 3 B.2 Cost - Price Schedule 8 SECTION C - CONTRACT CLAUSES 12 C.1 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998) 12 C.2 52.204-9 PERSONAL IDENTITY VERIFICATION OF CONTRACTOR PERSONNEL (JAN 2011) 12 C.3 52.203-99 PROHIBITION ON CONTRACTING WITH ENTITIES THAT REQUIRE CERTAIN INTERNAL CONFIDENTIALITY AGREEMENTS (DEVIATION) (FEB 2015) 13 C.4 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999) 13 C.5 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000) 13 C.6 52.232-19 AVAILABILITY OF FUNDS FOR THE NEXT FISCAL YEAR (APR 1984) 14 C.7 VAAR 852.203-70 COMMERCIAL ADVERTISING (JAN 2008) 14 C.8 VAAR 852.215-71 EVALUATION FACTOR COMMITMENTS (DEC 2009) 14 C.9 001AL-11-15 SUBCONTRACTING COMMITMENTS - MONITORING AND COMPLIANCE 14 C.10 VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV 2012) 15 C.11 VAAR 852.237-70 CONTRACTOR RESPONSIBILITIES (APR 1984) 16 C.12 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE ORDERS-COMMERCIAL ITEMS (FEB 2016) 16 SECTION D - CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS 24 D.1 PAST PERFORMANCE REFERENCES 24 SECTION E - SOLICITATION PROVISIONS 26 E.1 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998) 26 E.2 52.203-98 PROHIBITION ON CONTRACTING WITH ENTITIES THAT REQUIRE CERTAIN INTERNAL CONFIDENTIALITY AGREEMENTS-REPRESENTATION (DEVIATION) (FEB 2015) 26 E.3 52.217-5 EVALUATION OF OPTIONS (JUL 1990) 27 E.4 VAAR 852.215-70 SERVICE-DISABLED VETERAN-OWNED AND VETERAN-OWNED SMALL BUSINESS EVALUATION FACTORS (DEC 2009) 27 E.5 VAAR 852.270-1 REPRESENTATIVES OF CONTRACTING OFFICERS (JAN 2008) 27 E.6 VAAR 852.273-74 AWARD WITHOUT EXCHANGES (JAN 2003) 28 E.7 52.212-2 EVALUATION-COMMERCIAL ITEMS (JAN 1999) 28 SECTION B - CONTINUATION OF SF 1449 BLOCKS B.1 CONTRACT ADMINISTRATION DATA (continuation from Standard Form 1449, block 18A.) 1. Contract Administration: All contract administration matters will be handled by the following individuals: a. CONTRACTOR: b. GOVERNMENT: Contracting Officer 36C241 Marc Tetu, NCO 1, (90C) Department of Veterans Affairs Network Contracting Office 1 New England VAMC Manchester/BST Suite 105 718 Smyth Road Manchester NH 03104 2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with: [X] 52.232-34, Payment by Electronic Funds Transfer-Other Than System For Award Management, or [] 52.232-36, Payment by Third Party 3. INVOICES: Invoices shall be submitted in arrears: a. Quarterly [] b. Semi-Annually [] c. Other [X] Quarterly 4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests. All invoices from the contractor shall be submitted electronically as per VAAR Clause 852.232-72 Electronic Submission of Payment Request http://www.fsc.va.gov/einvoice/asp ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows: AMENDMENT NO DATE STATEMENT OF WORK Inspection, Preventative Maintenance, and Repair of Emergency Generators 1.0 INTRODUCTION The work includes but is not limited to: provide all equipment, fluids, tools, labor, and to perform regular and periodic examination, semi-annual and annual preventative, 24 hour emergency call back diagnosis and repair of the emergency generator systems at the VA Medical Center in Manchester, NH located at 718 Smyth Road. The proposed term of the service is one year from the date of the award. There will be four additional renewal option years to be re-evaluated and awarded annually. 2.0 DEFINITIONS/ACRONYMS " Engineer (ing) - Supervisor or designee. " CO - Contracting Officer " COR - Contracting Officer's Representative. " WHEN Hours- Weekends, Holidays, Evenings, and Nights. Anytime outside of Normal Business Hours (Monday-Friday 7:00am-4:30pm) " ESR - Engineering Service Report. A documentation of the services rendered for each incidence of work performance under the terms and conditions of the contract. " Authorization Signature - COR signature; indicates work status is accepted as stated in ESR. " VAMC - Department of Veterans Affairs Medical Center. " PM- Preventive Maintenance ? 3.0 EQUIPMENT TABLE Make: Model: S/N: Location: Caterpillar 3412 081Z02983 Bldg 20 Caterpillar 3412 081Z02836 Bldg 20 Caterpillar 3406 090U03638 Bldg 7 Kohler 350 REOZV 2020812 Bldg 20 (Outside Courtyard) 4.0 SCOPE This project includes the following tasks: 4.1 Task 1 - Scheduled preventative maintenance: Provide regularly scheduled annual and semi-annual preventative maintenance services for all the emergency generator systems at the Medical Center noted in the equipment table. Service includes the following: 1. SEMI-ANNUAL CHECK (ENGINE NOT RUNNING) a. Conduct visual check around the generator. b. Check the battery's liquids specific gravity, do battery load test, top up\fill if necessary. c. Clean battery terminals and lugs. d. Check all "V" and fan belts to make sure there are no hair line cracks on the belts, replace if cracked or worn. e. Check and adjust tension on all V and fan belts. f. Check coolant level and top up\fill if necessary. g. Check specific gravity of coolant. Replenish as necessary to maintain manufacturers recommended level and specific gravity of coolant additive. h. Check operation and components of water jacket heating system. i. Test fuel day tanks for water. Record water levels in tanks. j. Drain condensate from exhaust condensate trap. k. Clean air filter element. Inspect all fuel, oil, and water piping for secure mounting. l. Inspect exhaust piping and muffler insulation. m. Inspect crankcase breather tube. n. Check all control panel indication LED's. 2. SEMI-ANNUAL CHECK (ENGINE RUNNING) a. Turn off the generator circuit breaker and run the generator unloaded for 15 minutes. Check the generator for unusual conditions, such as: excessive vibration, excessive black or white smoke. The following indicators on the control panel also need to be checked and verified while the generator is running: fuel level, oil pressure, water temperature, rpm, voltage, and frequency. b. With the engine running and the generator circuit breaker open: i. Jumper water temperature switch ii. Jumper oil pressure switch iii. Jumper coolant low-level switch c. Press emergency stop push button. i. Each time the switch is "jumpered" or the emergency stop button is pressed the engine should stop and the corresponding failure lamp should illuminate. Reset the shut-down mechanisms after each test. d. Start unit and run with load bank connected for 1 hour at minimum 30% load. 70% preferred. Any generator operating under 30% load must be supplied with a load bank by the Contractor. The Kohler unit does not operate above 30% currently. e. Read and record verify all engine and alternator indicators. f. Check exhaust for excessive black or white smoke. (See manufacture's manual) g. Check turbocharger for vibrations, check for any abnormal noise during operation. h. Check generator bearing for noise and overheating. i. Check exhaust manifold, muffler, and piping for leaks and secure mountings. j. Check fuel day tank for overheating. k. Check exhaust backpressure at the Diesel particle filter (Dpf.), if above 24 Inches H20 / 6 kPa, Dpf filters to be removed and cleaned. Or in accordance with the manufacturer's recommendations. 3. SEMI-ANNUAL CHECK (ENGINE STOPPED AFTER RUNNING) a. Inspect engine water, fuel, and oil systems for leaks while engine is hot. b. Fill out maintenance checklist and report deficiencies. c. Confirm that circuit breaker is in closed position, and generator is set in automatic. 4. SEMI-ANNUAL CHECK (ENGINE NOT RUNNING) a. Perform complete semi-annual 'engine not running' schedule (Section 4). b. Change fuel and air filters every 250hrs or once a year whichever is sooner c. Change coolant filters every 250hrs or once a year whichever is sooner d. Inspect battery charging Alternator and V belt. e. Inspect engine and generator wiring harness for wear and damages. f. Inspect supports and spring isolators for soundness and stability. g. Inspect unit thoroughly for loose fasteners. h. Clean radiator air passages and exhaust air ducts. i. Clean intake louvers and ducts. j. Inspect unit for corrosion. Remove any corrosion, prime and paint. k. Inspect fan drive idler pivot arm assembly and shock absorber. l. Inspect Belt driven fan hub. m. Take fuel oil samples, analyze and report composition and cleanliness. 5. ANNUAL CHECK (ENGINE RUNNING) a. Perform complete semi-annual 'Engine running' schedule (Section 2). 6. ANNUAL CHECK (ENGINE STOPPED AFTER RUNNING). a. Perform complete semi-annual 'Engine stopped after running' schedule. (Section 3). b. Change crankcase oil and filters every 250 hours or once a year, whichever is sooner. c. Fill out maintenance checklist and report deficiencies. d. Confirm that circuit breaker is in closed position, and generator is set in automatic. 7. OUT YEAR CHECKS a. Second Year Checks: i. Inspect Turbocharger: 1. Inspection to include bearings, seals, exhausts, and air impellers. 2. Change all gasket and seals. ii. Inspect Rotating rectifier: 1. Inspect and clean rotating rectifier per manufacturer's recommendations. 2. If replacement is warranted, provide a written recommendation to the COR for action to include all material and labor. iii. Replace batteries: 1. Replace batteries with minimum Caterpillar Deep Cell batteries per manufacturer's recommendations. 2. Provide two (2) batteries for each generator. 3. Replace cooling system temperature regulators with seals. 4.1 Task 2 - Repairs and Emergency Call Back Service: 1. Contractor shall have technician on site within One (1) hour, during normal business hours and two (2) hours, during WHEN hours of request by telephone or otherwise from contacting officer, Chief Engineer and/or designees for emergency services. Response will be in the event of a shut down or emergency trouble developed between regularly scheduled maintenance services. Overtime emergency call back service shall be limited to minor adjustments and repairs required to protect and provide immediate safety of the equipment and persons in and about the generators. 2. The contractor shall be responsible to make all repairs and adjustments necessary. Repairs are defined as unscheduled work required to (1) prevent a breakdown or malfunction of an item of equipment; (2) put a system or a subsystem back in service after a breakdown or malfunction. The emergency generator systems of the medical center must remain operational 24/7. Alternative measures for providing equivalent emergency power during repairs are the responsibility of the Contractor. 3. Repairs shall be completed within 24 hours after the need for repair has been identified by the contractor or by the Government. All repairs shall be in accordance with the equipment manufacturer's requirements and\or applicable laws, regulations, codes, etc. a. An extension may be granted at the discretion of the COR on a case by case basis. Each request for an extension must include and explanation for the delay, and estimated time of completion, and evidence to clearly show that the contractor has made every effort to repair the system as timely as possible. 4. The Contractor shall furnish all supplies, materials, and equipment to perform regularly scheduled service, emergent service, and repairs. a. All parts and materials shall be of the original manufacturer's design and specification, or equal thereto. b. The Contractor shall have and maintain on hand locally a supply of spare parts sufficient for normal maintenance and expedient emergency repairs of the generators. 5. Space is not available for storage of equipment or materials. If need the Contractor should make arrangements for storage as part of this contract. 5.0 PERFORMANCE REQUIREMENTS 1. The Contractor, under this Scope of Work (SOW), will be responsible for all supervision, labor, tools, lubricants, cleaning products, and manufacturer replacement parts and equipment required to carry out all services as outlined in this SOW. The medical center is considered a critical facility; therefore, all emergency generator equipment shall be kept in first class condition and proper working order 24/7. 2. The Contractor will be required to evaluate the existing equipment and provide the COR with a proposed maintenance schedule in advance of service. 3. Contractor must submit to the COR for review, work sheet/checklist that will be used for performing and documenting maintenance service. 4. All personnel working in the vicinity shall wear and /or use safety protection equipment and exercise the appropriate cautions while all work is performed. Any questions or injuries shall be brought to the attention of the COR, and Safety Manager or Safety Officer. 5. Safety Data Sheets (SDS) shall be provided by the contactor for all HAZMAT materials. Copies will be provided to the COR for approval. No materials will be allowed to be brought on site until they have been submitted and approved by the COR in advance. 6. Preventive maintenance for Standby generator sets to be performed by a technician or mechanic, who is manufacturer certified to work on Caterpillar and Kohler emergency generators as listed above. 7. All off site calibration of generator components to be performed by an authorized Caterpillar repair location, a calibration certificate for each calibrated component must be issued. 8. Perform all annual preventive maintenance procedures prior to beginning out-year cycles. 9. COR must immediately be made aware of any condition discovered that could result in equipment failure. 10. Testing and inspection summary report shall be submitted to the COR within three days of completing all work. 11. If any discrepancies are found with the generator system that are not covered under this scope of work then the contractor must provide the following: I. Detailed report noting the discrepancy found. II. Bill of Materials (BOM) to include component name, quantity, part #, and assumption of price for any repair material required and material lead time. 12. All work shall be completed during normal business hours in conjunction with the medical center regularly scheduled monthly generator testing , unless called back for emergency service outside of normal business hours. Emergency call back services shall be assumed to be completed during WHEN hours. 13. All travel costs associated with performance of this contract are the responsibility of the Contractor and are provided at no additional cost to the government as part of this contract. Travel costs are defined but not limited to time and vehicle costs for personnel in travel to and from job site for all duties outlined in this specification, normal shipping charges on any parts or materials covered by this contract, costs associated with the normal shipping of parts or equipment out for repair that are covered under this contract, etc. 14. The services shall be completed in accordance with the latest National Electrical Code (NEC), and National Fire Protection Association (NFPA) standard, VA Standards and policies, and local and city codes. In the event there is conflict between any of the standards/codes, the more stringent standard/code shall apply. Clarification for conflicts must be requested in advance of the service rendered. 15. Contractor shall comply in accordance with all OSHA Safety Guidelines. 16. Upon arrival at the medical center, the Contractor shall check in with the maintenance scheduler, COR or designee. Contractor shall sign in and out in engineering during normal business hours. During WHEN hours the Contractor shall sign in and out at the Boiler Plant. While on property the contractor shall display an appropriate contractor badge at all times. 6.0 DELIVERABLES 1. Submittal of proposed maintenance schedule of activities for review and approval by the COR. 2. Submittal of proposed equipment and materials to be used on site for review and approval by the COR. 3. Submittal of Contractor safety plan and lock\out tag\out plan. 4. Submittal of Safety Data Sheets (SDS) shall be provided by the contactor for all chemicals proposed to be brought to the medical center. Chemicals must be approved before they can be located on property. 5. Submittal of all maintenance reports. Must be submitted within 3 days of service completion date. Reports should include at a minimum: a. Name and contact information for contractor. b. Name of employee performing the work. c. Date of work performed and hours spent. d. Description of the work performed including PMI's and equipment worked on. Detailed report noting any deficiencies found. e. Signature of employee that performed work as well as the COR. f. Bill of Materials (BOM) to include component name, quantity, part #, and assumption of price for any repair material required and material lead time. 7.0 REFERENCES " MCP - Medical Center Policy 138-08, Utility Management " NFPA - National Fire Protection Association 70B, 70E, 99, & 101. " NEC - National Electrical Code ? B.2 Cost - Price Schedule Price Schedule: Base Year - Date of Award though 04/30/2017 CLIN Description ***Qty. Unit Unit Price Total Price 00001 Emergency Hourly Rate Mon-Fri 7am-5pm 10 Hr. 00002 Emergency Hourly Rate Mon-Fri 5pm-7am 5 Hr. 00003 Emergency Hourly Rate Weekend & Holidays 5 Hr. 00004 Minimum Hours Charged Per Emergency Call-In 1 Hr. 00005 Routine Hourly Rate Mon-Fri 7am-5pm 15 Hr. 00006 Routine Hourly Rate Mon-Fri 5pm-7am 1 Hr. 00007 Routine Hourly Rate Weekend & Holidays 5 Hr. 00008 Mileage Mi. 00009 **Equipment Repairs and Replacement JB Priced as Needed $8,000.00 Total Base Year Cost $ **Equipment Repairs and Replacement is estimated at $8,000.00 annually, any equipment or repair over $8, 000.00 will need prior approval and authorization from the Contracting Officer to ensure funding is available. ***Qty. is estimated only ? Price Schedule: Option Year (1) - 05/01/2017 through 04/30/2018 CLIN Description ***Qty. Unit Unit Price Total Price 10001 Emergency Hourly Rate Mon-Fri 7am-5pm Hr. 10002 Emergency Hourly Rate Mon-Fri 5pm-7am Hr. 10003 Emergency Hourly Rate Weekend & Holidays Hr. 10004 Minimum Hours Charged Per Emergency Call-In Hr. 10005 Routine Hourly Rate Mon-Fri 7am-5pm Hr. 10006 Routine Hourly Rate Mon-Fri 5pm-7am Hr. 10007 Routine Hourly Rate Weekend & Holidays Hr. 10008 Mileage Mi. 10009 **Equipment Repairs and Replacement JB Priced as Needed $8,000.00 Total Option Year One (1) Cost $ ***Qty. is estimated only **Equipment Repairs and Replacement is estimated at $8,000.00 annually, any equipment or repair over $8, 000.00 will need prior approval and authorization from the Contracting Officer to ensure funding is available. ? Price Schedule: Option Year (2) - 05/01/2018 through 04/30/2019 CLIN Description ***Qty. Unit Unit Price Total Price 20001 Emergency Hourly Rate Mon-Fri 7am-5pm Hr. 20002 Emergency Hourly Rate Mon-Fri 5pm-7am Hr. 20003 Emergency Hourly Rate Weekend & Holidays Hr. 20004 Minimum Hours Charged Per Emergency Call-In Hr. 20005 Routine Hourly Rate Mon-Fri 7am-5pm Hr. 20006 Routine Hourly Rate Mon-Fri 5pm-7am Hr. 20007 Routine Hourly Rate Weekend & Holidays Hr. 20008 Mileage Mi. 20009 **Equipment Repairs and Replacement JB Priced as Needed $8,000.00 Total Option Year Two (2) Cost $ ***Qty. is estimated only **Equipment Repairs and Replacement is estimated at $8,000.00 annually, any equipment or repair over $8, 000.00 will need prior approval and authorization from the Contracting Officer to ensure funding is available. ? Price Schedule: Option Year (3) - 05/01/2019 through 04/30/2020 CLIN Description ***Qty. Unit Unit Price Total Price 30001 Emergency Hourly Rate Mon-Fri 7am-5pm Hr. 30002 Emergency Hourly Rate Mon-Fri 5pm-7am Hr. 30003 Emergency Hourly Rate Weekend & Holidays Hr. 30004 Minimum Hours Charged Per Emergency Call-In Hr. 30005 Routine Hourly Rate Mon-Fri 7am-5pm Hr. 30006 Routine Hourly Rate Mon-Fri 5pm-7am Hr. 30007 Routine Hourly Rate Weekend & Holidays Hr. 30008 Mileage Mi. 30009 **Equipment Repairs and Replacement JB Priced as Needed $8,000.00 Total Option Year Three (3) Cost $ *** Qty. is estimated only **Equipment Repairs and Replacement is estimated at $8,000.00 annually, any equipment or repair over $8, 000.00 will need prior approval and authorization from the Contracting Officer to ensure funding is available. ? Price Schedule: Option Year (4) - 05/01/2020 through 04/30/2021 CLIN Description ***Qty. Unit Unit Price Total Price 40001 Emergency Hourly Rate Mon-Fri 7am-5pm Hr. 40002 Emergency Hourly Rate Mon-Fri 5pm-7am Hr. 40003 Emergency Hourly Rate Weekend & Holidays Hr. 40004 Minimum Hours Charged Per Emergency Call-In Hr. 40005 Routine Hourly Rate Mon-Fri 7am-5pm Hr. 40006 Routine Hourly Rate Mon-Fri 5pm-7am Hr. 40007 Routine Hourly Rate Weekend & Holidays Hr. 40008 Mileage Mi. 40009 ***Equipment Repairs and Replacement JB Priced as Needed $8,000.00 Total Option Year Four (4) Cost $ ***Qty. is estimated only **Equipment Repairs and Replacement is estimated at $8,000.00 annually, any equipment or repair over $8, 000.00 will need prior approval and authorization from the Contracting Officer to ensure funding is available. Base and All Option Costs Base Year Option Year (1) Option Year (2) Option Year (3) Option Year (4) Total Base and All Options SECTION C - CONTRACT CLAUSES ADDENDUM to FAR 52.212-4 CONTRACT TERMS AND CONDITIONS-COMMERCIAL ITEMS Clauses that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The following clauses are incorporated into 52.212-4 as an addendum to this contract: C.1 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998) This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address (es): http://www.acquisition.gov/far/index.html http://www.va.gov/oal/library/vaar/ (End of Clause) FAR Number Title Date 52.232-40 PROVIDING ACCELERATED PAYMENTS TO SMALL BUSINESS SUBCONTRACTORS DEC 2013 C.2 52.204-9 PERSONAL IDENTITY VERIFICATION OF CONTRACTOR PERSONNEL (JAN 2011) (a) The Contractor shall comply with agency personal identity verification procedures identified in the contract that implement Homeland Security Presidential Directive-12 (HSPD-12), Office of Management and Budget (OMB) guidance M-05-24, and Federal Information Processing Standards Publication (FIPS PUB) Number 201. (b) The Contractor shall account for all forms of Government-provided identification issued to the Contractor employees in connection with performance under this contract. The Contractor shall return such identification to the issuing agency at the earliest of any of the following, unless otherwise determined by the Government: (1) When no longer needed for contract performance. (2) Upon completion of the Contractor employee's employment. (3) Upon contract completion or termination. (c) The Contracting Officer may delay final payment under a contract if the Contractor fails to comply with these requirements. (d) The Contractor shall insert the substance of this clause, including this paragraph (d), in all subcontracts when the subcontractor's employees are required to have routine physical access to a Federally-controlled facility and/or routine access to a Federally-controlled information system. It shall be the responsibility of the prime Contractor to return such identification to the issuing agency in accordance with the terms set forth in paragraph (b) of this section, unless otherwise approved in writing by the Contracting Officer. (End of Clause) C.3 52.203-99 PROHIBITION ON CONTRACTING WITH ENTITIES THAT REQUIRE CERTAIN INTERNAL CONFIDENTIALITY AGREEMENTS (DEVIATION) (FEB 2015) (a) The Contractor shall not require employees or contractors seeking to report fraud, waste, or abuse to sign or comply with internal confidentiality agreements or statements prohibiting or otherwise restricting such employees or subcontractors from lawfully reporting such waste, fraud, or abuse to a designated investigative or law enforcement representative of a Federal department or agency authorized to receive such information. (b) The contractor shall notify employees that the prohibitions and restrictions of any internal confidentiality agreements covered by this clause are no longer in effect. (c) The prohibition in paragraph (a) of this clause does not contravene requirements applicable to Standard Form 312, Form 4414, or any other form issued by a Federal department or agency governing the nondisclosure of classified information. (d)(1) In accordance with section 743 of Division E, Title VII, of the Consolidated and Further Continuing Resolution Appropriations Act, 2015 (Pub. L. 113-235), use of funds appropriated (or otherwise made available) under that or any other Act may be prohibited, if the Government determines that the Contractor is not in compliance with the provisions of this clause. (2) The Government may seek any available remedies in the event the contractor fails to comply with the provisions of this clause. (End of Clause) C.4 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999) The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 5 days. (End of Clause) C.5 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000) (a) The Government may extend the term of this contract by written notice to the Contractor within 5 days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 10 days before the contract expires. The preliminary notice does not commit the Government to an extension. (b) If the Government exercises this option, the extended contract shall be considered to include this option clause. (c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed five (5) years. (End of Clause) C.6 52.232-19 AVAILABILITY OF FUNDS FOR THE NEXT FISCAL YEAR (APR 1984) Funds are not presently available for performance under this contract beyond any given option period. The Government's obligation for performance of this contract beyond that date is contingent upon the availability of appropriated funds from which payment for contract purposes can be made. No legal liability on the part of the Government for any payment may arise for performance under this contract beyond any given option period, until funds are made available to the Contracting Officer for performance and until the Contractor receives notice of availability, to be confirmed in writing by the Contracting Officer. (End of Clause) C.7 VAAR 852.203-70 COMMERCIAL ADVERTISING (JAN 2008) The bidder or offeror agrees that if a contract is awarded to him/her, as a result of this solicitation, he/she will not advertise the award of the contract in his/her commercial advertising in such a manner as to state or imply that the Department of Veterans Affairs endorses a product, project or commercial line of endeavor. (End of Clause) C.8 VAAR 852.215-71 EVALUATION FACTOR COMMITMENTS (DEC 2009) The offeror agrees, if awarded a contract, to use the service-disabled veteran-owned small businesses or veteran-owned small businesses proposed as subcontractors in accordance with 852.215-70, Service-Disabled Veteran-Owned and Veteran-Owned Small Business Evaluation Factors, or to substitute one or more service-disabled veteran-owned small businesses or veteran-owned small businesses for subcontract work of the same or similar value. (End of Clause) C.9 001AL-11-15 SUBCONTRACTING COMMITMENTS - MONITORING AND COMPLIANCE This solicitation includes VAAR 852.215-70, Service-Disabled Veteran-Owned and Veteran-Owned Small Business Evaluation Factors, and VAAR 852.215-71, Evaluation Factor Commitments. Accordingly, any contract resulting from this solicitation will include these clauses. The contractor is advised in performing contract administration functions, the CO may use the services of a support contractor(s) to assist in assessing contractor compliance with the subcontracting commitments incorporated into the contract. To that end, the support contractor(s) may require access to the contractor's business records or other proprietary data to review such business records regarding contract compliance with this requirement. All support contractors conducting this review on behalf of VA will be required to sign an "Information Protection and Non-Disclosure and Disclosure of Conflicts of Interest Agreement" to ensure the contractor's business records or other proprietary data reviewed or obtained in the course of assisting the CO in assessing the contractor for compliance are protected to ensure information or data is not improperly disclosed or other impropriety occurs. Furthermore, if VA determines any services the support contractor(s) will perform in assessing compliance are advisory and assistance services as defined in FAR 2.101, Definitions, the support contractor(s) must also enter into an agreement with the contractor to protect proprietary information as required by FAR 9.505-4, Obtaining access to proprietary information, paragraph (b). The contractor is required to cooperate fully and make available any records as may be required to enable the CO to assess the contractor compliance with the subcontracting commitments. All prospective awardees must be listed and verified in the database prior to being eligible for award. If a prospective awardee is listed in the database, then the prospective awardee is eligible for Fast Track Verification. However, an award shall not be made to the vendor until verification is complete. C.10 VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV 2012) (a) Definitions. As used in this clause- (1) Contract financing payment has the meaning given in FAR 32.001. (2) Designated agency office has the meaning given in 5 CFR 1315.2(m). (3) Electronic form means an automated system transmitting information electronically according to the Accepted electronic data transmission methods and formats identified in paragraph (c) of this clause. Facsimile, email, and scanned documents are not acceptable electronic forms for submission of payment requests. (4) Invoice payment has the meaning given in FAR 32.001. (5) Payment request means any request for contract financing payment or invoice payment submitted by the contractor under this contract. (b) Electronic payment requests. Except as provided in paragraph (e) of this clause, the contractor shall submit payment requests in electronic form. Purchases paid with a Government-wide commercial purchase card are considered to be an electronic transaction for purposes of this rule, and therefore no additional electronic invoice submission is required. (c) Data transmission. A contractor must ensure that the data transmission method and format are through one of the following: (1) VA's Electronic Invoice Presentment and Payment System. (See Web site at http://www.fsc.va.gov/einvoice.asp.) (...