This Solicitation opportunity from Department Of Veterans Affairs was posted on November 26, 2025. The submission period has ended. Browse the details below for market research, or find similar active opportunities.

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S209--Ann Arbor Off-Site Linen Services LTC Charles S. Kettles VA Medical Center

Closed

36C25025Q0948Federal

Submission Closed12/08/2025, 08:00:00 PM UTC

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

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NAICS: 812331

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Solicitation # 26-139

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S209-- Fisher House Linen Laundry Service

Solicitation # 36C25627Q0043

Network Contracting Office 16 for the Central Arkansas Veterans Healthcare System is conducting market research via a Sources Sought Notice to identify qualified contractors for laundry and linen services at the John L. McClellen VA Medical Center's Fisher House. The scope of work involves the professional laundering and processing of various linens, including towels, sheets, blankets, and mattress pads. These items must be handled according to hospitality-grade and hotel-quality standards, such as high thread counts and satin banding, and must be processed separately from VA patient care linens. Services will be performed at the contractor's own place of business, with pick-up and delivery scheduled two days per week. The contractor is required to adhere to strict sanitary and safety protocols, including the separate bagging of contaminated materials and the use of covered carts with packing slips. Performance will be monitored by a Contracting Officer's Representative, with a quality metric limiting customer complaints to no more than two per month. The facility is subject to unannounced inspections, with critical sanitation infractions requiring correction within two working days. Interested large and small businesses must submit a capability statement including their UEI number, socio-economic status, and past performance to Contracting Officer Arlene A. Blade by October 23, 2026, at 8 AM CST.

256-NETWORK Contract Office 16 (36C256)

POSTED

8 days ago

DEADLINE

in 1 day

AI Contract Overview

The Department of Veterans Affairs is preparing to issue a firm fixed-price solicitation for Off-Site Linen Services at the LTC Charles S. Kettles VA Medical Center in Ann Arbor, Michigan, under solicitation number 36C25025Q0948. The contract, set aside exclusively for small businesses under NAICS code 812331 with a size standard of $40 million, will have an estimated five-year period of performance, with services including laundering, processing, and delivery of linens such as towels, sheets, pillowcases, blankets, and other bedding items. The work involves bi-weekly pick-up and delivery, with strict requirements for segregation, sanitation, and documentation, including packing slips and weekly reports. The contractor must comply with industry standards, VA policies, and applicable safety regulations, and will be subject to unannounced inspections of their laundry facilities. Key administrative and operational provisions include mandatory registration and active status in the System for Award Management (SAM), the appointment of a qualified Contractor Plant Manager (CPM) responsible for daily operations and available during business hours, and adherence to security and conduct standards. The contractor will be responsible for timely re-cleaning or replacement of any unsatisfactory or lost linen items, with invoices submitted monthly via an electronic platform (Tungsten) and detailed reporting of services rendered. The procurement emphasizes security, personnel qualifications, and safety compliance, with no explicit evaluation criteria or proposal submission format detailed in the current documents. The official solicitation package is expected to be available electronically on or about November 17, 2025, with responses due by December 8, 2025, and all communications directed to the Contract Specialist via email or the SAM.gov portal.

General Info

Provide medical-grade linen laundry services biweekly for specified Michigan VA facilities, small businesses only.

Agency

Department Of Veterans Affairs → 250-NETWORK Contract Office 10 (36C250)

NAICS

812331 - Linen Supply

Place of Performance

Set-Aside

NONE

Documents

36C25025Q0948 Amendment 0001

amendment

High

Solicitation 36C25025Q0948 - VA Linens/Laundry Services IDIQ

90 pages · rfq

High

Wage Determination No. 2015-4833 Rev. 29

wage-determination

High

VA Notice 24-12 Update to Handbook 6500.6 Appendix C

20 pages · special-notice

Low

AI Contract Breakdown

Uniform Contract Format

Timeline

1 update

PhaseClosed

PostedSep 12

Sources Sought

Type ChangedNov 17

Sources Sought → Solicitation

Notice updatedNov 26

The notice description changed.

Response DeadlineDec 8

Deadline has passed

Submission Closed

12/08/2025, 08:00:00 PM UTC

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Organization & Contact Information

AgencyDepartment Of Veterans Affairs → 250-NETWORK Contract Office 10 (36C250)

Contacts1 person available

OfficeDAYTON, OH, 45428, USA

Organization / AgencyDepartment Of Veterans Affairs → 250-NETWORK Contract Office 10 (36C250)

Office AddressDAYTON, OH, 45428, USA

Contacts

Alexis S AlexanderContract Specialist

contact@example.gov

Full Description

Questions and Answers for RFQ 36C25025Q0948 Question: Please verify that invoices shall be submitted monthly. "furnish all the necessary qualified personnel, materials, facilities, and management resources". Could you please explain this more? Answer: The contractor is responsible for providing all the required resources to complete the requirement.
Question: To ensure full compliance with VA Handbook 6500.6 and the updated security requirements in VA Notice 24-12, I am requesting TMS access for myself and any personnel who will require VA Privacy and Information Security training (TMS 10176), as well as access to sign the Organizational Rules of Behavior (ROB). Answer: This is a task completed by the awardee. Additional information/access will be provided once an award is made.
Question: Who is the incumbent contractor currently performing this requirement? What is the incumbent contract number? What is the total value of the current/most recent contract? Answer: The contract number is 36C25022D0065. Award details can be looked up on FPDS (FPDS.gov). Any other details would have to be a FOIA request.
Question: Are the estimated quantities and weights shown in the pricing schedule based on historical usage, projected usage, or a combination of both? Answer: Combination of both.
Question: Have there been any notable changes in volume or scope over the last performance period that offerors should be aware of? Answer: Not at this time.
Question: Are there any specific pain points or performance priorities (e.g., turnaround time, loss/damage tracking, infection control, appearance standards for Fisher House) that you would like offerors to address directly in the technical quote? Answer: Please ensure that your technical quote fully addresses all requirements outlined in the solicitation.
Question: Are there any anticipated changes to the Fisher House or Sleep Clinic operations during the 5-year ordering period (e.g., expansion, renovation, increased capacity) that could materially impact volumes? Answer: Not at this time.
Question: Previous laundry service volumes (e.g., pounds per week or month),Types of linens or categories processed, Any available usage or workload summaries, Previous delivery order quantities or performance history, and any historical documents normally provided to prospective offerors. Answer: Please refer to the price/cost schedule listed in the solicitation which identifies the current volume, usage, type of linen, etc.
Question: Aside from the instructions already listed in the RFQ, will there be any site visits, Q&A calls, or written question deadlines for this requirement? Answer: There are no site visits at this time. Q&A calls are not accepted. Question deadline is outlined in the solicitation on pg.1.
Question: Do you anticipate issuing any amendments that might affect pricing, scope, or the period of performance? Answer: Not at this time.