S222--436 Hazardous Waste Removal (VA-26-00059378)

The Department of Veterans Affairs through Network Contracting Office 19 is seeking market information for hazardous waste treatment and disposal services across its medical facilities in Montana, including Fort Harrison, Billings, and Miles City. This sources sought notice, issued under solicitation number 36C25926Q0445 and assigned NAICS code 562211, seeks qualified contractors to handle the packaging, transportation, and disposal of hazardous, universal, and non-hazardous waste in full compliance with federal and state regulations including 40 CFR Part 263, 49 CFR, and OSHA standards. Contractors must provide all lab pack and overpack containers, labeling materials, and transportation logistics at no additional cost to the government, while maintaining strict adherence to EPA and USDA affirmative procurement guidelines for sustainable materials. All waste must be properly characterized, documented, and tracked using a centralized electronic system capable of exporting data in Excel format, with manifests submitted on time and certificates of disposal provided within 375 to 390 days. Performance expectations include 95% of waste pickups completed within seven calendar days of request, 100% compliance with hazardous communication standards, and submission of quarterly and annual reports detailing waste volumes, disposal costs, and waste minimization opportunities. Contractors must demonstrate regulatory compliance by submitting valid EPA identification numbers, state hauler registrations, and a three-year history of any environmental or safety violations. They are required to develop and submit comprehensive standard operating procedures covering safety, QA/QC, spill response, and security, along with proof of employee background checks, qualified drivers, and a fleet meeting DOT/MCS safety criteria. Training for personnel must be completed within 60 days of requirement, and all international shipments of waste require prior written approval. Responses must be submitted electronically by 14:00 MST on May 5, 2026, via email to the contracting officer, limited to eight pages including cover, and clearly marked as proprietary information. While this is not a formal solicitation or contract award notice, offerors must provide their Unique Entity ID, indicate their business size and socioeconomic status including potentially eligible categories such as SDVOSB or HUBZone, and acknowledge implications such as FAR 52.219-14 limitations on subcontracting if applicable. Performance will occur exclusively at three Montana VA facilities, with the Contracting Officer’s Representative at each site serving as the primary point of contact for operational oversight and acceptance of services