S2575011 Ultralow Freezer Diagnosis and Repair

The contract involves diagnosing and repairing a specific ultralow freezer (VWR Brand by Revco, Model #A8525U14, operating at -60°C) located at the Marine Wildlife Veterinary Care and Research Center in Santa Cruz, California. The work must be completed within 10 working days of the official start date, which will be determined after contract approval, and is expected to include all necessary labor, tools, equipment, materials, permits, and taxes to restore the freezer to operational status. The contract value ranges from $5,000 to $15,000, with the primary focus on mechanical, controls, and refrigeration systems relevant to industrial refrigeration equipment. The Department of Fish & Wildlife (CDFW) is the issuing agency, and the procurement process is conducted via a Request for Quote (RFQ), requiring responsive, responsible bids that meet all specified certifications and licensing requirements. The contractual framework is governed by California state standards and regulations, incorporating general terms and conditions, contractor certification clauses, and statutory certifications such as the Darfur Contracting Act and DVBE participation. Bidders must submit a comprehensive quote by email by September 19, 2025, including all required forms—such as a quote sheet, payee data record, contractor certification, and proof of a valid California contractor license. The evaluation will prioritize responsiveness, compliance with licensing and certification requirements, and the lowest responsible bid, with no explicit weighting or scoring system detailed. Payment will be made via warrant after invoice approval, with invoices to be submitted to the designated Contract Coordinator, Kendell Craycraft, at specified addresses, and processed within 45 days of receipt. The work site inspection and final acceptance are performed at the performance location, with adherence to applicable safety, building, fire, and safety standards, but there are no specific packaging, labeling, or shipping requirements outlined in the contract.