This Solicitation opportunity from Iowa was posted on May 7, 2024. The submission period has ended. Browse the details below for market research, or find similar active opportunities.

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Sand (Aggregate for Ice Control

Closed

RFB FY2024 #200 for FY25)State & Local

Submission Closed05/28/2024, 12:00:00 AM UTC

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

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AI Contract Overview

The Iowa Department of Transportation is seeking competitive bids from qualified vendors to supply statewide sand for ice control during fiscal year 2025. The contract emphasizes FOB destination pricing per ton for multiple locations, with deliveries scheduled between 7:30 a.m. and 3:30 p.m. on weekdays. The estimated quantities are approximate, and actual purchases may vary based on need. Bidders will be evaluated on a line-item basis, with awards made to responsible vendors offering the most advantageous bids considering cost and other factors such as compliance with mandatory requirements and proposed staffing. The contract period spans from July 1, 2024, to June 30, 2025, with an option for renewal for up to five additional years in twelve-month increments, subject to adjustments in estimated tonnage. All responses must be submitted electronically via the DOT’s ION wave Bid System by the response deadline of May 28, 2024, with no consideration given to telephonic, email, or fax submissions. Delivery requirements specify that materials be delivered and dumped at designated sites as directed by the Garage Supervisor, with delivery tickets including certified weight information signed by an Iowa DOT employee. The contractor must ensure timely delivery within ten working days of each order, with the DOT reserving the right to purchase from alternative sources if delays occur. Payments will be processed upon receipt of proper invoices sent to the specified billing email. Interested vendors are invited to participate in a virtual bid opening scheduled for May 28, 2024, via Microsoft Teams or phone, with all responses publicly posted afterward.

General Info

Agency

Iowa Department of Transportation

NAICS

311991 - Perishable Prepared Food Manufacturing

Place of Performance

IA, USA

Set-Aside

NONE

Documents

No documents available

Documents will appear here when they are available.

AI Contract Breakdown

Uniform Contract Format

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Timeline

PhaseClosed

PostedMay 7

Solicitation

Response DeadlineMay 28

Deadline has passed

Submission Closed

05/28/2024, 12:00:00 AM UTC

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Organization & Contact Information

AgencyIowa Department of Transportation

Contacts1 person available

OfficeN/A

Organization / AgencyIowa Department of Transportation

Office AddressN/A

Contacts

Jean GustafsonEmployee

contact@example.gov

+1 (555) 000-0000

Full Description

We highly encourage online submission of responses. This expedites the process and reduces errors for both buyer and supplier. Deliveries shall be F.O.B Destination The Iowa DOT is seeking competitive bids from qualified vendors for Statewide Sand for Ice Control deliveries for FY25. Bidders are required to provide FOB destination pricing per ton for all individual locations listed on the lines. Contract Quantities Quantities listed are estimates only. Actual purchases may vary considerably based on actual needs throughout the contract period.
Award
Award will be made by line item. It is the intent of the Iowa DOT to award the contract to the responsible bidder whose submitted quotation is the most advantageous to the Iowa DOT, cost and other factors considered. Other factors include, but are not limited to: meeting or exceeding mandatory requirements, proposed staffing, and meeting required time schedule.
Communication:

Until a contract is awarded the sole point of contact for the solicitation is the Purchasing Agent identified in the solicitation. All questions must be directed solely to the Purchasing Agent listed in the bid opportunity. We encourage vendor to upload all questions on or before the question cut off due date and time in ION wave. Responses to questions will be communicated out to vendors via DOT’s ION wave bid system. Bid Responses shall be submitted within DOT’s ION wave Bid System or signed and prepared in ink or typewritten in the solicitation documents provided. Telephonic, email or facsimile responses shall not be considered.

Purchase Orders Purchase orders will be issued for items as needed throughout the contract period.

Delivery Requirements The material shall be delivered to the Iowa DOT destination(s) between 7:30 a.m. – 3:30 p.m. and on normal working days Monday through Friday. Dumped (Delivered) Material shall be delivered to the site and dumped where directed by the Garage Supervisor. DOT Maintenance forces will construct stockpile. This is reference to the term “Delivered” in the Line-item description.
Delivery Period Delivery period of each order shall be within 10 working days. If within 15 days the product is not available, the Iowa DOT has the right to purchase the material from another source. Load Tickets Information on delivery tickets must include product gross, tare and net weights, delivery location, and product and vendor information. All delivery tickets must have a weight stamp from a certified scale facility with stamped or mechanically printed weights. No hand-written weights on scale tickets will be accepted. The Iowa DOT reserves the right to weigh any truckload locally or by portable scale to confirm accurate ticket weights.
Carriers must ensure an Iowa DOT employee has legibly signed and dated all delivery tickets. Carriers must leave a copy of the delivery ticket with the garage staff. Any loads delivered without properly signed delivery tickets risk non-payment.
Contract Period

The contract period will be from July 1, 2024 through June 30, 2025.
Contract Renewal The Contractor will be awarded a one (1) year contract with an option to renew for five (5) additional years in twelve (12) month increments. The Iowa DOT reserves the right to adjust the estimated tons of sand at the beginning of each renewal year. Invoices must be submitted to the DOT Maintenance Bureau per contact@example.gov and not sent to the DOT garages or District Offices for payment.
Interested parties may join the virtual Bid Opening on May 28, 2024. DOT has provided a web link to join the Microsoft Teams meeting, or you can call in and join by calling the number below and entering the conference ID followed by the # sign
Microsoft Teams Meeting
Join the meeting now Meeting ID: 273 035 805 085 Passcode: c2b8u7 ________________________________________ Dial-in by phone +1 (555) 000-0000,,828185773# United States, Iowa City Find a local number Phone conference ID: 828 185 773# Those who join the public bid opening after 1pm may not hear all the responses read aloud but all responses will be posted publicly for viewing as soon as they become available.