This Solicitation opportunity from Iowa was posted on May 7, 2024. The submission period has ended. Browse the details below for market research, or find similar active opportunities.
Sand (Aggregate for Ice Control
Contract Overview
Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.
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AI Contract Overview
The Iowa Department of Transportation is seeking competitive bids from qualified vendors to supply statewide sand for ice control during fiscal year 2025. The contract emphasizes online submission of responses to streamline the process and minimize errors, with all bids due by May 28, 2024. The contract will be awarded on a line-item basis to the responsible bidder offering the most advantageous proposal considering cost and other factors such as compliance with mandatory requirements, staffing, and schedule adherence. Deliveries are to be made FOB destination, with materials delivered between 7:30 a.m. and 3:30 p.m. on weekdays, and must be dumped at designated sites as directed by the Garage Supervisor. The delivery period for each order is within 10 working days, with the possibility of purchase from alternative sources if delays extend beyond 15 days. Pricing must be provided per ton for each location, and the quantities listed are estimates subject to change based on actual needs. Delivery tickets must include certified weight information, be signed by an Iowa DOT employee, and be provided to garage staff to ensure payment. The contract spans from July 1, 2024, to June 30, 2025, with an option for renewal for up to five additional years, subject to adjustments in estimated tonnage. Invoices are to be submitted electronically to the DOT Maintenance Bureau. Interested vendors can join the virtual bid opening via Microsoft Teams on May 28, 2024, with details provided for remote participation.
General Info
Place of Performance
IA, USASet-Aside
Documents
0AI Contract Breakdown
Uniform Contract FormatNo documents to break down
The breakdown needs solicitation documents. None were found from this contract's source.
Timeline
Submission Closed
Organization & Contact Information
Full Description
Award
Award will be made by line item. It is the intent of the Iowa DOT to award the contract to the responsible bidder whose submitted quotation is the most advantageous to the Iowa DOT, cost and other factors considered. Other factors include, but are not limited to: meeting or exceeding mandatory requirements, proposed staffing, and meeting required time schedule.
Communication:
Until a contract is awarded the sole point of contact for the solicitation is the Purchasing Agent identified in the solicitation. All questions must be directed solely to the Purchasing Agent listed in the bid opportunity. We encourage vendor to upload all questions on or before the question cut off due date and time in ION wave. Responses to questions will be communicated out to vendors via DOT’s ION wave bid system. Bid Responses shall be submitted within DOT’s ION wave Bid System or signed and prepared in ink or typewritten in the solicitation documents provided. Telephonic, email or facsimile responses shall not be considered.
Purchase Orders Purchase orders will be issued for items as needed throughout the contract period.
Delivery Requirements The material shall be delivered to the Iowa DOT destination(s) between 7:30 a.m. – 3:30 p.m. and on normal working days Monday through Friday. Dumped (Delivered) Material shall be delivered to the site and dumped where directed by the Garage Supervisor. DOT Maintenance forces will construct stockpile. This is reference to the term “Delivered” in the Line-item description.
Delivery Period Delivery period of each order shall be within 10 working days. If within 15 days the product is not available, the Iowa DOT has the right to purchase the material from another source. Load Tickets Information on delivery tickets must include product gross, tare and net weights, delivery location, and product and vendor information. All delivery tickets must have a weight stamp from a certified scale facility with stamped or mechanically printed weights. No hand-written weights on scale tickets will be accepted. The Iowa DOT reserves the right to weigh any truckload locally or by portable scale to confirm accurate ticket weights.
Carriers must ensure an Iowa DOT employee has legibly signed and dated all delivery tickets. Carriers must leave a copy of the delivery ticket with the garage staff. Any loads delivered without properly signed delivery tickets risk non-payment.
Contract Period
The contract period will be from July 1, 2024 through June 30, 2025.
Contract Renewal The Contractor will be awarded a one (1) year contract with an option to renew for five (5) additional years in twelve (12) month increments. The Iowa DOT reserves the right to adjust the estimated tons of sand at the beginning of each renewal year. Invoices must be submitted to the DOT Maintenance Bureau per contact@example.gov and not sent to the DOT garages or District Offices for payment.
Interested parties may join the virtual Bid Opening on May 28, 2024. DOT has provided a web link to join the Microsoft Teams meeting, or you can call in and join by calling the number below and entering the conference ID followed by the # sign
Microsoft Teams Meeting
Join the meeting now Meeting ID: 273 035 805 085 Passcode: c2b8u7 ________________________________________ Dial-in by phone +1 (555) 000-0000,,828185773# United States, Iowa City Find a local number Phone conference ID: 828 185 773# Those who join the public bid opening after 1pm may not hear all the responses read aloud but all responses will be posted publicly for viewing as soon as they become available.
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