SASH seeks Dental services

San Antonio State Hospital, under the Texas Health and Human Services Commission, is seeking dental services for its residents through a state procurement process issued as solicitation HHS0017601, posted on July 7, 2026, with responses due by July 22, 2026. The contract is a master agreement with an initial term from September 1, 2026, through August 31, 2029, and includes a one-year extension option at the agency’s discretion, contingent on funding and operational need. Services must be delivered at designated HHS facilities, with no specific location provided, and require compliance with state regulations, industry standards, and federal laws. All personnel must hold a DDS degree, possess at least five years of experience, be 18 years or older, and pass comprehensive Texas DPS background checks, including criminal and sex offender screenings across all counties of residence over the past seven years; individuals with certain convictions are barred outright, and those with misdemeanors require prior approval. Supervisory staff must be proficient in English and approved by HHS, while the contractor must maintain 24-hour availability for urgent issues. The contractor is required to provide comprehensive dental care services as outlined in the Scope of Work and any Work Orders issued under the contract, with performance evaluated holistically based on ability to meet specifications, past performance including a VPTS rating of at least “C,” financial stability, and price competitiveness under a Best Value trade-off method—not lowest price technically acceptable. Key deliverables include adherence to all contractual obligations, submission of required documentation through Exhibits A through F, including affirmation forms, pricing sheets, and bid reference forms. Insurance must be occurrence-based, with carriers rated A.M. Best A or higher, naming HHS as an additional insured with waiver of subrogation, and must remain in force for seven years after contract completion. Subcontractors must meet the same standards, and all insurance documentation must be retained for the contract term plus seven years. The contractor is responsible for uniforms, identification, and strict compliance with conduct rules, including no intoxicants, smoking, or unauthorized visitors on HHS property. Invoicing must reference the contract number and include a Texas Identification Number, governed by the Texas Prompt Payment Act, with no electronic systems like WAWF specified. Responses must be submitted via email, HHS Online Bid Room, or hand delivery to specified Austin addresses, with files capped at 25 MB and in Microsoft