SBS 2526-07 Translation, Interpretation, and Transcription Services

The California Department of Toxic Substances Control is seeking qualified vendors to provide Translation, Interpretation, and Transcription Services in support of the Site Mitigation and Restoration Program’s Cleanup in Vulnerable Communities Initiative. The contract, identified by solicitation number 0000039512, has a total award ceiling of $100,000 and will run through June 29, 2028, with performance beginning on June 30, 2026, or upon execution, whichever is later. Services must be delivered primarily in Alameda, California, and include real-time interpretation for public meetings, hearings, and workshops; translation of documents from English to a wide array of languages including Armenian, Cantonese, Farsi, Korean, Mandarin, Russian, Spanish, Tagalog, Vietnamese, Arabic, Hindi, Mixteco, Nahuatl, and others, as well as Braille; and validated, proofread transcription of audio recordings with delivery required within 10 business days or per requester-specified turnaround times. All translations must preserve original formatting, layout, headers, footers, and page numbering, and contractors must use DTSC-supplied Lexicon VPT-Plus System equipment when applicable. Contractors must submit detailed cost proposals via email to [email hidden] by June 23, 2026, at 3:00 PM, referencing “SBS 2526-07” in the subject line, and include mandatory supporting documents such as the GSPD-05-105 Bidder Declaration, Certification of Interpreter or Translator qualifications, a signed Code of Ethics and Confidentiality Statement, a Commercially Useful Function Evaluation Form, and three references for similar work performed within the last ten years. All personnel must meet industry-recognized qualifications, and replacements require prior written approval from DTSC. The contract mandates compliance with accessibility laws including Section 508, the ADA, and California Government Code sections 7405 and 11135. Contractors must maintain primary insurance coverage throughout the term, including workers’ compensation with $1 million employer liability and a waiver of subrogation in favor of the State. Electronic data must be secured and password protected, and any third-party requests for information must be immediately reported to DTSC. Invoicing must occur monthly in arrears, submitted in hard copy on company letterhead and as a PDF, and include the contract number and service