SBS27*384354 - XEROX Leased Equipment Renewal

Solicitation SRC0000036716 is a sole source procurement for the renewal of leased Xerox equipment for the State of Alabama, managed by the Office of the Chief Procurement Officer. The contract allows for annual renewals by written agreement for a maximum duration of five years or until a total contract cost of 25,000 dollars is reached. Price escalations may be considered if justified by significant increases in labor or material costs, provided the increase does not exceed 5 percent of the annual cost and the total contract ceiling of 25,000 dollars is maintained. The agreement is governed by the Alabama Quick Quote Standard Terms and Conditions, requiring all suppliers to be registered in Alabama Buys and compliant with state tax laws, including the registration and remittance of sales, use, and lease taxes. Suppliers must certify they are not debarred and, if operating as a foreign entity, must be registered with the Alabama Secretary of State. The State maintains the right to inspect all products after delivery per the Universal Commerce Code before formal acceptance. Payments are processed electronically via EFT, P-cards, or state-issued credit cards, and the contract may be cancelled if funds are not appropriated for subsequent fiscal periods.