School Buses, Parts, and Maintenance Repair Services

The contract solicitation 822-26, issued by The Local Government Purchasing Cooperative d/b/a BuyBoard of Texas, seeks vendors to supply Type C conventional school buses, parts, and associated maintenance and repair services over an initial term beginning December 1, 2026, with the possibility of two one-year renewals. The estimated contract value is $419,076,137, based on historical procurement data, though no individual line-item pricing or quantities are specified; instead, vendors must provide base model pricing for 35- to 77-passenger diesel-powered buses and separate pricing for optional upgrades, with specifications prioritizing performance and features over brand names. Deliveries are triggered by individual purchase orders from cooperative members, with a mandatory 10-business-day delivery window after order receipt, and acceptance occurs at the point of delivery to school districts or other designated locations. The evaluation process weighs price competitiveness at 45%, followed by vendor past performance, reputation, financial and technical resources, servicing capability, and other relevant factors under a best-value trade-off approach, not lowest price technically acceptable. Vendors must comply with stringent packaging and condition standards, ensuring all products are new, in first-class condition, and free from defects, packed on standard industry pallets, and conforming to OSHA, UL, NEMA, and FMRC requirements without referencing MIL-STDs. Invoicing is conducted via email to info@buyboard.com, must include contract and purchase order numbers, and service fees are remitted within 30 days to the Texas Association of School Boards, Inc. in Austin, Texas. The contract includes custom clauses addressing non-appropriations, remedies, signatures, right of setoff, and invalid terms but does not incorporate standardized FAR clauses. Vendor certifications require disclosure of felony convictions, compliance with federal cost principles under 2 CFR Part 200, telecommunications equipment restrictions, and byrd anti-lobbying rules, along with optional HUB certifications for minority, women, or service-disabled veteran-owned businesses. Background checks for employees, insurance, and bonding may be required, and vendors must not engage in price gouging or sell non-contracted items. Proposals must be submitted electronically through the BuyBoard portal, excluding paper submissions, and must include authorization letters, dealer licenses, and searchable PDF or Excel files in a single coordinated package with no page limits but mandatory conciseness and responsiveness.