Scope of Work for Video Services

The City of Golden is seeking a qualified contractor to provide a comprehensive suite of video production, meeting support, and technical assistance services over a one-year period. The primary focus is on supporting the City’s official public meetings, including approximately two City Council meetings and two Planning Commission meetings each month, held on Tuesday and Wednesday evenings respectively. The contractor’s responsibilities include video recording, livestreaming, and troubleshooting technical issues, with an emphasis on seamless integration with the City’s existing Granicus platform to deliver consistent, high-quality public meeting coverage that enhances transparency and civic engagement. Beyond the routine meetings, additional event coverage and technical support may be requested for various City projects or functions that require video services. The contract is structured to utilize task orders under a master agreement, allowing for specific scopes of work and funding approval on a project-by-project basis. Proposals will be evaluated based on a best-value approach focusing heavily on the schedule of services and demonstrated ability to meet meeting times, followed by the qualifications of the firm and project team, project approach, and project management and cost controls. Submission requirements include a concise, single-volume proposal with a cover letter, resumes of key personnel, project approach, references, fee schedule, client list, and an acceptance of conditions statement. The City emphasizes compliance with professional standards and applicable Colorado laws, including web accessibility requirements (WCAG 2.1 AA and C.R.S. § 24-34-802), and mandates affirmative action and nondiscrimination policies. The City retains the right to inspect, accept, or reject work and may terminate the contract for cause or convenience. Payment is contingent upon satisfactory completion of deliverables. Confidentiality and liability protections are in place, along with provisions requiring disclosure of any organizational conflicts of interest involving familial ties to City employees. Overall, the contract calls for a technically capable, reliable partner able to support the City’s public engagement goals through expertly managed video services integrated within the Granicus platform.