SEALED RFP - TURNKEY LEAD SERVICE LINE VERIFICATION

The Cherokee Nation is soliciting sealed proposals for a turnkey lead service line verification project to be performed within the 14 county jurisdictional area of northeast Oklahoma. The contractor will be responsible for the planning, coordination, utility locating, excavation, and inspection of approximately 6,500 locations across roughly 50 participating public water systems. The primary objective is to verify the material composition of service lines on both the public and private sides, specifically identifying lead connectors, goosenecks, or pigtails. Key technical requirements include excavating to a minimum exposed length of 36 inches on each side, performing scratch and magnet testing on metallic pipes, and providing photographic evidence and positional data. All field data must be integrated into a designated service line inventory software platform to satisfy Lead and Copper Rule Improvements (LCRI) recordkeeping and Oklahoma Department of Environmental Quality (ODEQ) review standards. The contract performance period begins upon execution and ends on November 01, 2027. Award selection is based on the highest composite score, with proposals first reviewed for responsiveness regarding minimum requirements, conflicts of interest, and pricing. Applicants must provide résumés for a Project Manager and Field Superintendent and submit a Health and Safety Plan compliant with OSHA 29 CFR 1926. Preference is given to parties with current certification from the Cherokee Nation Tribal Employments Office (TERO). Proposals must be submitted by December 09, 2026, consisting of one single-sided original, five copies, and one USB drive. Required documentation includes proof of professional licenses, a statement of proposal validity for 90 days, and certification that the offeror is not debarred or suspended from federal or tribal procurement.