Awarded Security System Upgrade

This is a combined synopsis/solicitation for commercial items in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation will not be issued separately.

The solicitation number is FY254361002. This solicitation is issued as a request for quote (RFQ) for Security System Upgrade at the Nogales Field Office, 865 Rio Rico Industrial Park, Rio Rico, AZ 85648.

This is a 100% Small business Set Aside. The associated North American Industry Classification System (NAICS) code is 561621 – Security Systems Services (except Locksmiths), with a corresponding small business standard of $25.0 million. The Product Service Code (PSC) for this requirement is J063 Maintenance, Repair, and Rebuilding of Equipment – Alarm, Signal, and Security Detection Systems.

Only offers from small businesses will be considered for this solicitation.

Services shall be quoted ALL or NONE as per CLIN structure attached and returned with your quote via e-mail directly to my attention at contact@example.gov

Quotes shall be good for 90 Days.

A site visit of where the work will be performed is highly recommended. Site visits may be arranged with Mr. John Light contact@example.gov or Mr. Albert Flores contact@example.gov

Site visit will close on 7/1/25.

Offer due date/local time: July 9, 2025; 3:00 pm MST.

Active UEI (Unique Entity Identifier) must be included in your offer.

Only questions submitted by email to contact@example.gov will be considered. Questions received from Offerors after 3p on 7/3/25 may not be responded to.

Add solicitation number and title on email subject line.

Description: The International Boundary and Water Commission, United States Section (IBWC) requires Security Systems Upgrade for IBWC Nogales Field Office, 865 Rio Rico Industrial Park, Rio Rico, AZ 85648.

COR for this request: Jason Oliver contact@example.gov

Refer to attached PWS and other documentation for description of the requirement to include dates and places of delivery, inspection, and acceptance.

Other information (Drawings) will be provided by request via email to my attention only. An NDA (Non-Disclosure Agreement) will be needed and provided for access to drawings. 

The destination for FOB Destination shall be the IBWC Nogales Field Office.

Evaluation of Offer – The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate Offers: Technical acceptability to meet IBWC requirements; Technical Approach and Past Performance.

The Government will award a contract resulting from this combined synopsis/solicitation to the lowest price technically acceptable (LPTA), responsible offeror.

Technical Approach - Quote must demonstrate the technical approach by providing a narrative addressing all the items in the scope. The narrative shall at a minimum include your plan of action, equipment, key team members, and schedule. 

Past Performance – Quotes shall demonstrate successful past performance of at least 3 three (3) references for similar projects. The information shall include name of person, company, phone number, email address, and brief description of the project. 

Offerors shall meet or exceed and specifications and scope of work of items being quoted. 

Failure to submit required technical approach and past performance will deem a proposal non-responsive and no consideration for award will be given. 

Offerors shall include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications-Commercial Items, with its offer. NOTE: The offeror shall complete only paragraph (b) of this provision if the Offeror has completed the annual representations and certification electronically via the System for Award Management (SAM) website accessed at https://www.sam.gov.

System updates may lag policy updates. The System for Award Management (SAM) may continue to require entities to complete representations based on provisions that are not included in agency solicitations. Examples include 52.222-25, Affirmative Action Compliance, and paragraph (d) of 52.212-3, Offeror Representations and Certifications—Commercial Products and Commercial Services. Contracting officers will not consider these representations when making award decisions or enforce requirements. Entities are not required to, nor are they able to, update their entity registration to remove these representations in SAM.

END of combined synopsis/solicitation

Attachments:

CLIN Structure – Nogales Field Office

Clauses and Provisions

PWS

Wage Determination

Appendix A

Conceptual Design-Physical Security

M001 - Q&A 5/29/25 - Update Site visit POC from Mr. Jason Oliver to Mr. John Light or Mr. Albert Flores.

Added Q&A attachment.

M002 - Update closing solicitation. Review information on "description" above.

Added the following information: "Drawings will be provided by request via email to my attention only. An NDA (Non-Disclosure Agreement) will be needed and provided for access to drawings". 

M003 - 6/5/25 - This requirement must be met solely by the prime contractor, or if it may be satisfied by a subcontractor with the required experience? Requirement can be met by subcontractor.

M004 - 6/13/25 is to add additional information on description section as the "Technical Approach". Also added "NWTP - Physical Security SPECS" attachment and Q&As attachment.

M005 - 6/22/25 is to add Q&A attachment

M006 - 6/23/25 is to add Q&A attachment

M007 - 6/30/25 to add updated Wage Determination and add Q&A as follows: 

What type of power is at the poles that has security equipment? 

Though the PWS does not explicitly state replace the network, poe, and other associated equipment related to PTZ/Bullet-style cameras, the main intentions are to replace each camera, camera housing, mounting brackets, industrialized-mini switches with poe injectors, Weigand controllers, power supply, and minutemen UPS (or similar) at each Security Pole and location(as applicable)   Replacement solutions can be component by component or in an “all-in-one” enclosure meeting  the PWS requirements.

M008 - 6/30/2025 to add Q&A as follows:

• Note all existing devices on plans – cameras, monitors, readers, exit hardware, panels, power supplies, recorders and poe switches>
• Obtain photos of all existing equipment
• Obtain photos of general areas with the buildings and property
• Obtain photos of existing light poles and camera poles
• Take photos of fencing repairs and/or areas where fencing is required.

Good with all below.  Just make sure they steer clear of any pictures that has SCADA controllers in them or any Servers/Equipment that belong to IBWC IMD as those are separate systems that require approval from other parties to photo, etc.

M009  - 7/9/25 issued to extend solicitation to close on 7/11/25 by 1p.m. MST