SEPA RTF for Regional Mass Gathering Workshop and Tabletop Exercise

Montgomery County Pennsylvania, on behalf of the Southeastern Pennsylvania Regional Task Force, is soliciting proposals under solicitation number 25-55 for a vendor to conduct a regional mass gathering workshop and tabletop exercise. The project aims to enhance regional operational coordination and intelligence sharing capabilities among member counties when managing simultaneous mass gathering events. The scope of work requires the delivery of one 8-hour workshop by February 2026 and one 8-hour tabletop exercise by April 2026, with the vendor responsible for providing all materials, catering, and the production of After-Action Reviews. The total cost for these services is not to exceed 60,000 dollars. This procurement is governed by Montgomery County standard terms and conditions and includes a Federal Grant Addendum, requiring strict adherence to OMB Uniform Administrative Requirements and 2 CFR Part 200. Key compliance mandates include maintaining a drug-free workplace, adhering to non-discrimination and sexual harassment policies, and following specific record retention periods ranging from 3 to 7 years depending on the funding source. Bidders must submit proposals electronically via the Montgomery County Procurement Portal by November 14, 2025, including all required certifications, public disclosure statements, and representations regarding business size and diversity status. Award may be based on the lowest responsive and responsible cost or a trade-off evaluation of RFP factors.