September Strong Bonds

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. This solicitation is issued as a request for quotes (RFQ) in accordance with FAR part 12 and FAR part 13. The provisions and clauses incorporated into this solicitation document are those in effect through Federal Acquisition Circular 2005-97 Effective on January 24, 2018. Provisions and clauses incorporated by reference has the same force and effect as if they were given in full text. The full text of the Federal Acquisition Regulation (FAR) and Defense Federal Acquisition Regulations supplement (DFARS) can be accessed on the internet at http://farsite.hill.af.mil/. The solicitation W912NR-19-Q-5027 is issued as a Request for Quote. This procurement unrestricted. The NAICS code for this acquisition is 721110 - Hotels (except Casino Hotels) and Motels. This solicitation is for a firm fixed price contract and will be awarded to the lowest priced technically acceptable proposal. The Louisiana Air National Guard needs a quote for lodging, meals, meeting space,and AV equipment for dates below. Our intent is to award 1 contract for this Strong Bonds Event. Numbers are approximate and will be confirmed no later than 72 hours prior to event. Due to mission requirements, the dates are not flexible and the location of the hotel must be within the following zip codes: 39560, 39571, 39501, 39507, 39531, 39534, 39530, 39567, 36555, 36526, 36559, 36532, 36564, 36511, 36542, 36561, 32507, 32508, 36564, 32561, 32502, 32511, 32504, 32547, 32548, 32540, 32541, 32550, 32563, or 32530 and five miles from the Gulf Coast shoreline and within walking distance not to exceed 5 miles. Hotel accommodations must include lodging and meeting spaces to accommodate requirements listed in the attached Performance Work Statement. If third party vendors or event planners bid on event, they must be available during the entire timeframe to be physically present at the hotel to manage the contract requirements and handle any problems that may occur at no additional expense to the government or hotel. Additionally they must be willing to attend planning meetings as required at no additional expense to the government or hotel and: "Third party vendors MUST attach their written, signed agreement with the servicing/partnering hotel at the time of quote and must make this an attachment to their quote submittal. Failure to do so may cause that quote to be deemed unresponsive. Third party vendors MUST identify the hotel at the time of quote, and third party vender are permitted to provide a selection of hotels for customers to choose from as long as the price remains the same as quoted. There cannot be any" bait-and -switch"; that is the vendor must identify in its quote which hotel it is primarily offering all other are options" Lodging and meal rates shall be at or below the per diem rates. To figure out the per diem rates go to http://www.gsa.gov/portal/category/100120. Please also be sure to submit a sample menu of meals. SEE ATTACHED PWS FOR REQUIREMENTS. The following FAR/DFAR clauses and provisions are applicable to this acquisition: 52.202-1 Definitions JAN 2012 52.203-3 Gratuities APR 1984 52.203-5 Covenant Against Contingent Fees APR 1984 52.203-7 Anti-Kickback Procedures OCT 2010 52.204-7 System for Award Management JUL 2013 52.204-13 System for Award Management Maintenance JUL 2013 52.212-4 Contract Terms and Conditions--Commercial Items FEB 2012 52.216-24 Limitation Of Government Liability APR 1984 52.216-25 Contract Definitization OCT 2010 52.222-3 Convict Labor JUN 2003 52.222-19 Child Labor -- Cooperation with Authorities and Remedies MAR 2012 52.222-21 Prohibition Of Segregated Facilities FEB 1999 52.222-26 Equal Opportunity MAR 2007 52.222-35 Equal Opportunity for Veterans SEP 2010 52.222-36 Affirmative Action For Workers With Disabilities OCT 2010 52.222-37 Employment Reports on Veterans SEP 2010 52.222-50 Combating Trafficking in Persons FEB 2009 52.223-6 Drug-Free Workplace MAY 2001 52.223-18 Encouraging Contractor Policies To Ban Text Messaging While A Government site visit to the hotel may be requested Driving AUG 2011 52.225-13 Restrictions on Certain Foreign Purchases JUN 2008 52.225-25 Prohibition on Contracting with Entities Engaging in Certain Activities or Transactions Relating to Iran-Representation and Certifications DEC 2012 52.232-1 Payments APR 1984 52.232-18 Availability if Funds APR 1984 52.232-33 Payment by Electronic Funds Transfer-System for Award Management JUL 2013 52.233-1 Disputes JUL 2002 52.233-2 Service Of Protest SEP 2006 52.233-3 Protest After Award AUG 1996 52.233-4 Applicable Law for Breach of Contract Claim OCT 2004 52.243-1 Changes--Fixed Price AUG 1987 52.252-2 Clauses Incorporated By Reference FEB 1998 252.203-7002 Requirement to Inform Employees of Whistleblower Rights JAN 2009 252.232-7003 Electronic Submission of Payment Requests and Receiving Reports JUN 2012 252.232-7006 Wide Area WorkFlow Payment Instructions MAY 2013 Executive Order 13514: Federal Leadership in Environmental, Energy, and Economic Performance (OCT 2009) Base Notice: Strong Bonds February 2019 - W912NR19Q5027 - Federal Business Opport... Page 2 of 4 To be awarded this contract, the offeror must be registered in the SAM and remain active during period of performance. (https://www.sam.gov/portal/public/SAM/). All vendors MUST have a publicly visible registration in the System for Award Management (SAM). Duns & Bradstreet, CAGE Code & Federal Tax ID numbers MUST be submitted with offer. If you need any additional assistance getting registered, please send me an email and I will send you additional instructions. All questions, quote submission form, sample menus and hotel information in response to this notice must be submitted by email to janice.m.hills.mil@mail.mil and john.r.kattengell2.mil@mail.mil. All questions must be submitted prior to Friday, June 21, 2019 by 1000 (10:00) A.M. CST in order to ensure a response. Email must be sent with the following subject line: W912NR-19-Q-5027-Strong Bonds September 2019. Quotes where all of the rooms are at the same location (hotel) will be evaluated first and will be based on lowest priced technically acceptable. If we do not receive adequate quotes that can accommodate all requirements (lodging and meeting spaces), we will then evaluate quotes where the lodging and meeting spaces at two locations and evaluate them based on lowest priced technically acceptable. The deadline for quotes is Wednesday, June 26, 2019 by 1100 (11:00) A.M. CST. Contracting Office Address: 159 FW Contracting Office, 400 Russell Ave Box 24, NASJR, New Orleans, LA 70143. Point of Contact(s):SMSgt Janice Hills, 504-391-8371 janice.m.hills.mil@mail.mil. The attached PWS must be completed in order to be considered a responsive quote. Remember that we are a tax exempt organization and we are not able to pay services fees or gratuity fees. The rates quoted must be at or below the per diem rate without any addition fees. To figure out the per diem rates go to http://www.gsa.gov/portal/category/100120 for lodging and meal allowances. To find the meals breakdown for each meal go to http://www.gsa.gov/portal/content/101518. Green Initiatives Program Vendor must have a Green Initiatives program in place and include this information with their proposal. Third party vendors must demonstrate Green Initiatives within your own company as well as the location submitted. Vendor must include use of reusable tableware/utensils/napkins whenever practical. Any disposable tableware used should include a minimum 72% bio-based content. Vendors offering items with recycled content are preferred in accordance with Executive Order 13514. List all item characteristics and company initiatives supporting environmental protection programs. All responsible quotes will provide answers to the following questions. ltem(s) made out of recycled content? What percentage? Water efficient item (if applicable)? Bio based or Bio preferred item? Non-Toxic? Non-Ozone depleting? Environmentally Preferable Products? Environmentally Friendly? Does the vendor Recycle? Does the company use post-consumer recycled paper? Does the company print on both sides? Does the company have a water conservation program? Does the company use energy efficient light bulbs? Are the electrical/electronic products Energy Star rated? Is the company LEED certified (Leadership in Energy and Environmental Design)? Does the company promote energy conservation? (ex. Turning computers off at night, turning off lights when no one is in the room, etc) Is the company 14001Environmental Management Standards Certified? of the resulting contract. FAILURE TO PROVIDE THE ATTACHED :CLIN STRUCTURE DOCUMENT WILL RESULT IN A NON COMPLIANCE ON YOUR PART AND YOUR QUOTE WILL BE CONSIDERED NON COMPLIENT.