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Service Contract for Seal Analytical AQ400

Active
SS NRM ALM 25-26.004State & Local

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

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Escambia County is seeking a service contract for its Seal Analytical AQ400 nutrient analyzer covering the period from October 1, 2026, through September 30, 2027. The instrument is highly specialized and demands expert technical support for maintenance, diagnostics, and repairs. The vendor must provide an annual preventative maintenance visit that includes replacing all consumable components such as the light source, peristaltic pump tubing, and syringe, using only original equipment manufacturer parts that are readily available and not on order. Technicians must be capable of traveling to the site for both scheduled maintenance and emergency repairs, all included in the contract price. The vendor must maintain dedicated technical support available by phone and email during normal business hours, staffed by chemists or qualified technicians who can troubleshoot the instrument’s methods and chemistry. Software updates and continued access to the proprietary software must be provided without additional charge. In the event the primary unit is out of service for an extended time due to failure or repair, the vendor is required to supply a loaner instrument to ensure continuity of operations. The contract must also include a discount on parts and consumables for the duration of the agreement.

General Info

Annual maintenance and repair contract for AQ400 analyzer with loaner, parts discount, and 24/7 expert support.

Agency

Florida → PurchasingView Agency

NAICS

811210 - Electronic and Precision Equipment Repair and MaintenanceView NAICS

Place of Performance

FL, USA

Set-Aside

NONE

Documents

(1)

Escambia County Sole Source Service Contract for Seal Analytical AQ400

PDF•sole-source-service-contract

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Timeline

PhaseSolicitation
Posted

Solicitation

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Organization & Contact Information

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AgencyFlorida → Purchasing
Contacts2 people available
OfficePensacola, FL, 32502-5822, US
Organization / Agency
Florida → Purchasing
View Agency Profile
Office AddressPensacola, FL, 32502-5822, US
Contacts
Alexia Madison-FountainPurchasing Coordinator
contact@example.gov
+1 (555) 000-0000
David MillerPurchasing Manager
contact@example.gov
+1 (555) 000-0000

Full Description

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Escambia County is looking for a service contract for our Seal Analytical AQ400 nutrient analyzer to run from October 1, 2026 through September 30, 2027. It is a highly specialized instrument that requires a high level of technical experience to properly maintain, diagnose, and repair. The service contract will cover an annual preventative maintenance visit which includes changing all consumable parts such as the light source, peristaltic pump tubing, and the syringe. Vendor must be able to: Must have access to OEM parts (not on order). Must have technicians able to travel to perform routine preventive maintenance and an emergency repair visit which are included in the cost of the service contract. Must have dedicated technical support online and over the phone, and during normal working hours the phone must be permanently manned and email checked regularly by chemists (or other qualified support technicians) able to troubleshoot the methods, chemistry, and analyzer. Must be able to provide updates for the proprietary software and access to the software. Able to provide a loaner unit in case where the primary instrument is down for an extended period of time and unable to be repaired. Provides a discount on parts and consumables.

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Vending Machine Services for Escambia County Governmental Buildings
Solicitation # PD 25-26.091
Escambia County is seeking a vendor to provide vending services for snacks and beverages across all its governmental buildings, with the contract term lasting 36 months and potential for two 12-month renewals, extending the total duration to 60 months, plus an optional six-month extension if needed for interim performance. The solicitation, numbered PD 25-26.091, was posted on July 14, 2026, with responses due by August 25, 2026, and must be submitted electronically through the OpenGov portal. Proposals will be evaluated equally on five factors: response time, cost of items, commission rate, selection of vending machines and products, and previous experience in vending services, with award based on the highest overall score from a trade-off process, not on lowest price. Vendors must submit a comprehensive package including a W-9 form, Certificate of Authority from Florida SunBiz, E-Verify certification, Sworn Statement on Entity Crimes, Anti-Human Trafficking Affidavit, Conflict of Interest Form, and proof of insurance coverage including at least $1 million per occurrence and $2 million aggregate in general liability, with Escambia County named as an additional insured by insurers rated Class VIII or higher by AM Best. All products must be new, current-standard production items with valid expiration dates, properly labeled with portion size, ingredients, and nutritional information, and must comply with OSHA, ADA, and EEO regulations. The vendor is responsible for all delivery, packaging, and shipping costs to any location within Escambia County, Florida, assuming full liability until acceptance occurs at the point of delivery. The county retains the right to reject non-conforming items, conduct quality testing, and terminate for default, with the vendor liable for re-procurement costs and required to indemnify the county against claims involving bodily injury, property damage, or intellectual property infringement. All submissions are subject to Florida’s Public Records Act, with no confidentiality protections, and the vendor must use E-Verify for all employees and subcontractors. Payment follows Florida’s Local Government Prompt Payment Act, with commission fees due within ten days after each monthly cycle, and no federal accounting codes or electronic invoicing systems are specified.
Vending Machine Operators

POSTED

23 days ago

DEADLINE

in 18 days
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